Educational Programs Coordinator, Andrew Weil Center for Integrative Medicine
UNIVERSITY OF ARIZONA
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Benefits offered by this job
Job summary
The University of Arizona's Andrew Weil Center for Integrative Medicine (AWCIM) is seeking an Educational Programs Coordinator to provide direct support to the Education Team. The role involves coordinating student applications, scheduling, travel, and communications for fellowship and medical student education.
You will support directors, faculty, and contractors, manage multiple calendars, and assist with curriculum and events.
Qualifications
- Bachelor's degree or equivalent; 1 year of relevant work experience.
- Preferred experience with healthcare or higher education administration; experience using UAccess administrative systems.
Responsibilities
- Support education and student interactions for fellowship and medical student education (virtual/live).
- Manage student applications/registrations in multiple systems.
- Respond to inquiries and determine appropriate action; serve as a policy resource.
- Assist with fellowship/medical student curriculum organization and scheduling.
- Coordinate travel, agendas, evaluations, and communications for education activities.
- Maintain calendars, prepare documents, and assist with marketing and AV support.
Skills
Education
Tools
Job description
Posting Number req26769
Department Andrew Weil Ctr Intgrtv Med
Department Website Link https://awcim.arizona.edu/
Location Tucson Campus
Address Tucson, AZ USA
The University of Arizona's Andrew Weil Center for Integrative Medicine (AWCIM) is seeking an Educational Programs Coordinator to provide direct support to the Education Team. The Educational Programs Coordinator will contribute to the AWCIM education team by providing support to directors, faculty, and contractors for education programs; including but not limited to scheduling meetings, corresponding with internal and external faculty and contractors, processing contractor requirement, managing student applications/registrations, organizing/scheduling curriculum activities, coordinating/processing travel, coordinating multiple schedules and shared email accounts. The position is a key contributor to the success of the Education Program and its mission; committed to being responsive, courteous, professional and efficient.
Visa sponsorship is not available for this positions.
Outstanding U of A benefits include health, dental, vision, and life insurance; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work‑life programs. For more information about working at the University of Arizona and relocations services, please
- Manage student applications/registrations in multiple systems/platforms.
- Respond to inquiries and determine appropriate action.
- Serve as resource regarding a defined set of policies/procedures.
- Assist with fellowship/medical student curriculum organization and scheduling.
- Manage student affairs prior-during-after medical student education activities; including but not limited to agendas, evaluations, internal/external institution communication, fulfilling post-education completion requirements.
- Manage shared email accounts, including corresponding by writing, drafting and/or sending communications.
- Faculty outreach: coordinate schedules, create, send, manage contractor documents for activities using AWCIM and U of A systems.
- Assist with implementation of marketing strategies.
- Assist with audio-visual equipment, including but not limited to Zoom.
- Maintain and update content/calendars across multiple platforms.
- Provide guest/faculty assistance.
- Draft and/or generate routine communications.
- Coordinate production (formatting, copying, etc.) and disseminate documents, such as presentations, course handouts, proposals, conference and seminar materials, complex reports, brochures, and displays.
- Process and monitor financial transactions, may involve researching/resolving discrepancies.
- Movement of equipment/supply logistics.
- Order/maintain activity supplies.
- Provide operations/logistical support for fellowship/medical student education meetings and related activities, including inventory, scheduling, room setup, catering, technology, and education/learning materials (may involving lifting up to 40lbs).
- Coordinate/schedule meetings.
- Maintain multiple calendars.
- Develop/maintain documents and spreadsheets, including drafting and editing letters and emails.
- Maintain curriculum vitae for multiple faculty.
- Meeting preparation, note-taking.
- Participate in outreach, resource procurement, process improvement, and departmental organization.
- Process AWCIM expenses using AWCIM/UA systems.
- Coordinate pre-post travel requirements.
- Serve as primary work group purchasing coordinator (purchase and maintain inventory).
- Track projects in Asana, report status updates to directors/faculty and support process improvements.
- Maintain departmental filing systems to ensure accurate and accessible records.
- Participate in routine meetings and special projects when they arise.
- Maintain faculty CV's and other documents.
- Excellent organization and time management skills.
- Ability to take initiative and be self-motivated.
- Ability to multi-task projects and daily assignments.
- Team-minded, solution-oriented attitude.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
- Bachelor's degree or equivalent advanced learning attained through experience.
- 1 year of relevant work experience.
- Prior experience working in healthcare administration or higher education administration.
- Experience using UAccess administrative systems.
Non-Exempt
Full Time
40
1.0
Fiscal
Academic Administration
Yes - Full Benefits
$22.77 - $28.46
hourly rate
6
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .
PC1
Med Education Prgm
Academic Administration
Name-based criminal background check (non-security sensitive)
1
Paula Cook | pjcook@arizona.edu
8/12/2026
Yes
Resume and Cover Letter
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