Education Records & Administration Specialist

The Menta Education Group; Aurora (IL); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid time off

403(b) retirement plan with employer

Job summary

The Menta Education Group seeks an Education Records & Administration Specialist for our Aurora corporate office. You will manage data entry, reporting, and record keeping for our school programs while serving as the front desk contact.

You will also support deposits and accounts payable coding, plus daily office duties. A high school diploma is required; familiarity with FERPA and Google Workspace is a plus.

Qualifications

• High school diploma or equivalent required; an Associate's degree or coursework in accounting or business is preferred.
• 2 years of data entry, administrative, or bookkeeping experience preferred, ideally in education or compliance.
• Proficiency with Google Workspace and secure online portals; strong attention to detail.
• Clear written and verbal communication with staff; ability to meet daily deadlines.
• Familiarity with FERPA and records confidentiality practices is preferred.

Responsibilities

• Data stewardship: conduct quality control reviews of data forms before submission.
• Regulatory submission: enter verified data accurately into systems and trackers.
• Audit readiness: maintain organized files for audits, digital and physical.
• Correction coordination: liaise between corporate admin and schools for documentation edits.
• Deadline monitoring: enforce deadlines and inform stakeholders within 24 hours.

Skills

Data entry

Administrative support

Attention to detail

Communication skills

FERPA familiarity

Education

High school diploma

Associate's degree preferred

Tools

Google Workspace

Sage Intacct

Job description

The corporate office at The Menta Education Group is located at 2471 W Sullivan Rd, Aurora, IL 60506.

Standard Operating Hours are 8:00 a.m. to 4:00 p.m., Monday-Friday

As a Education Records & Administration Specialist at The Menta Education Group, you will handle organization-wide data entry, reporting, and record keeping for our school programs. You will also serve as the front desk and phone contact for the corporate office. Additionally, you will occasionally support the corporate office with duties as daily deposits and accounts payable coding.

Location: 2471 W Sullivan Rd. Aurora, IL 60506

Hours: 8 a.m. to 4 p.m. Mon-Fri.

Salaried Position follows a 12 Month Corporate Calendar with paid benefit time off.

Responsibilities

• Compliance Reporting

  • Data Stewardship: Conduct careful quality control reviews of data forms to make sure every field meets internal and external standards before submission.
  • Regulatory Submission: Manage the accurate and timely entry of verified data into information systems and internal tracking databases.
  • Audit Readiness: Maintain organized digital and physical files so the organization is prepared for internal or external compliance audits.
  • Correction Coordination: Act as the liaison between corporate administration and school sites, communicating with care and clarity to request needed corrections to documentation.
  • Deadline Monitoring: Enforce strict statutory notification deadlines to ensure all parties involved are informed of events within a 24-hour window

• Reception and Office Support

  • Front Desk: Greet visitors and serve as the first point of contact for the corporate office.
  • Phones and Mail: Answer and route incoming calls, and manage incoming mail and deliveries.

• Additional Responsibilities

  • Deposit Recording: Record daily deposits in Sage Intacct, following established procedures.
  • Accounts Payable Coding: Code vendor invoices to the correct general ledger accounts, locations, and departments for review and approval.
  • Documentation: Keep supporting documentation organized and help resolve basic vendor or deposit questions.
  • Office Support: Assist corporate staff with additional duties as needed.

Qualifications

• High school diploma or equivalent required. An Associate's degree, or coursework in accounting or business, is preferred.
• 2 years of data entry, administrative, or bookkeeping experience preferred, ideally in a school, healthcare, nonprofit, or compliance setting.
• Proficiency with Google Workspace (Sheets, Gmail, Drive) and secure online portals.
• Strong attention to detail and the ability to spot missing or inconsistent information.
• Clear, courteous written and verbal communication, including persistent but professional follow-up with school staff.
• Ability to manage daily deadlines across several responsibilities, prioritize, and work independently.
• Familiarity with FERPA and records confidentiality practices preferred.
• Basic bookkeeping knowledge or experience with Sage Intacct or a similar accounting system is a plus.

Compensation & Benefits

• In accordance with the Pay Transparency amendment to the Illinois Equal Pay Act of 2003,information about pay ranges and employee benefits can be found at the following links:
• Full Time Employee Benefits Overview:
• Our benefits package includes comprehensive medical, dental, and vision insurance; paid time off (PTO); and a 403(b) retirement plan with an employer match. For more information visit:
• https://menta.com/employee-benefits-full-time/
• Compensation Information:
• https://menta.com/compensation-arizona-and-illinois/
• Please refer to the "Administrative Support" section for this position's category.

$38,500 - $45,000 a year

About The Menta Education Group

The Menta Education Group has evolved into a dynamic, responsive, multi-state education non-profit, operating numerous private and public/private partnership schools. The organization still firmly adheres to its policy to never give up on a child and that no student will be rejected, suspended, or expelled.

The Menta Education Group’s mission is “To provide innovative solutions to critical problems in education and human services.” Menta brings a framework of educational practices that have been designed and are supported through evidence based practices. Menta’s collaborative process with various school and community stakeholders has resulted in programs designed to educate, support, challenge, empower and celebrate students who present with a range of academic, social and emotional needs. At the beginning of a student’s experience with Menta, a collaborative meeting is held that includes the student, significant people in their lives, Menta staff and other professionals as appropriate. During that meeting, a comprehensive assessment of the student’s past, present and future desires is used to establish a student centered plan (MAP) that serves as a foundation of the student’s Menta programming. A guiding principle of Menta is ‘we do not give up’, while also holding our students and staff to high expectations. The educational offerings at a Menta program provides students with a quality education that is designed to nurture and enhance the skills and maturity needed to meet the challenges of being productive adults and citizens in a rapidly changing 21st century world.

Students Served: PK-21

Professional Associations and/or Partnerships

The Menta Education Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.

Equal Opportunity Employer

The Menta Education Group (“Menta”) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, sex (including sex stereotypes, sex characteristics, gender identity and gender expression), color, national origin, religion, age, pregnancy or related conditions, veteran status, sexual orientation, disability or any other basis protected under federal, state or local law. Any individual needing assistance in making an application for any opening should contact Menta’s office.