Meetings Manager

Association of American Law Schools; Washington; Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life and disability insurance

FSA

403B

Job summary

The Association of American Law Schools seeks an Events and Meetings Manager to support the planning and delivery of meetings. This full-time hybrid position involves coordinating vendor logistics, schedules, and maintaining budgets while ensuring a smooth experience for attendees. Candidates should have 3-5 years of experience in the meetings industry and strong customer service skills. The position offers a salary range of $65,000 to $80,000 along with comprehensive benefits including health insurance and retirement plans.

Qualifications

• 3-5 years' experience in the meetings and hospitality industry.
• Openness to learn new processes in a new work culture.
• Exceptional customer service skills with attention to detail.
• Ability to effectively communicate (written & verbal).
• Proven proficiency in Microsoft 365 applications.

Responsibilities

• Plan and execute in-person and virtual meetings.
• Coordinate logistics with vendors, exhibitors, and internal teams.
• Support invoice processing and maintain meeting budgets.
• Serve as a point of contact for assigned meeting planning areas.
• Use Event Management Software to improve event strategy.

Skills

Customer service skills

Analytical skills

Multitasking

Microsoft 365 applications

Event platforms experience

Job description

TheEvents andMeetingsManager supports the planning and delivery of AALS meetings and related sections and affiliate programming. This role coordinates schedules, vendors, exhibitors, housing, and committee logistics with internal stakeholders to ensure smooth onsite and virtual attendee experience.

• Plan and execute in-person and virtual meetings, including timelines, logistics, and onsite event support.
• Coordinate section program schedules with the Director of Meetings, Section Services Manager, and other staff.
• Support invoice processing and help maintain meeting budgets and related financial tracking.
• Coordinate logistics with vendors, exhibitors, housing partners, and internal teams (including Development).
• Manage affiliates, in conjunction with events, with scheduling and working in coordination with the Section & Meetings staff.
• Prepare the meeting resume and related planning documents with the Director of Meetings.
• Coordinate staff travel and reimbursements; provide administrative support to the team.
• Serve as a point of contact for assigned meeting planning areas.
• Support meeting planning committees, including scheduling, materials, and follow-up.
• Partner across teams to draft and distribute accurate event logistics communications.
• Use Event Management Software and other platforms to spot trends and data that improve event strategy.
• Perform other duties as assigned by the Director of Meetings and AALS leadership.

Qualifications, Knowledge, and Skills Required

• 3-5 years’ experience in the meetings and hospitality industry
• Openness to learn new processes and procedures in a new work culture
• Exceptional customer service skills, ability to perform and prioritize multiple tasks effectively, in a fast‑paced environment with attention to detail
• Excellent analytical skills and able to manage large amounts of data and reports
• Must be able to effectively communicate (written & verbal)
• Ability to multitask while working with tight deadlines or unexpected requests
• Demonstrated ability to work independently or as a part of a team, fostering team collaboration skills
• Proven proficiency in Microsoft 365 applications, SharePoint, Word, Outlook, Excel (managing spreadsheets and using formulas), online forms, a plus
• Experience using association management systems (AMS) such as Protech, including running queries, creating workflows, a plus
• Experience with event platforms such as Accelevents, a plus

Work Location & Travel Requirements

• Coordinate with communications, meetings, and tech teams to ensure consistent and timely development‑related content across AALS platforms and applications including social media channels.
• Assist with annual updates to public‑facing websites, including events, Fellows, Corporate & Nonprofit Relationships, and the Law Firm Leadership Circle pages.
• Support creation of external collateral such as the annual report, board meeting reports, and digital publications.

This is a full‑time, hybrid position with headquarters located in Dupont Circle, Washington, D.C. Occasional travel is required.

Salary – $65,000 – $80,000; commensurate with experience, expertise, and other qualifying factors.

Benefits – AALS offers employees a comprehensive benefits package, including health insurance, dental insurance, free life and disability insurance for the employee, FSA, and 403B.

How to Apply

If you are interested in applying, please submit your resume and cover letter to AALS Jobs.