Education Program Associate

University of Minnesota; Saint Paul (MN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive benefits package

PSLF opportunity

Professional development

Job summary

University of Minnesota Extension is hiring an Education Program Associate to manage online course processes for the Family, Health and Wellbeing department. You will ensure smooth registration, access, and communication between course participants and Extension teams.

The role emphasizes customer service, data collection, and system improvements to support learning outcomes. The position reports to the Director of Program Development and Evaluation and requires strong knowledge of LMS platforms

Qualifications

• Bachelor's degree in relevant field and two years of professional relevant experience, or six years combined education/experience.
• Advanced experience with Microsoft Word, Excel, and Google Suite (Docs/Sheets) and Zoom.

Responsibilities

• Coordinate and manage internal processes for online courses in FHW (45%).
• Provide data collection/evaluation support for FHW programs (45%).
• Support reporting systems for ongoing Family, Health and Wellbeing courses (10%).

Skills

Customer service

Verbal/written communication

Project coordination

Data analysis

Education

Bachelor's degree in relevant field

Tools

Microsoft Word

Excel

Google Suite

Zoom

Job description

Apply for Job

Job ID: 376845

Location: Twin Cities

Job Family: Education

Full/Part Time: Full-Time

Regular/Temporary: Regular

Job Code: 8312OA

Employee Class: Civil Service

About the Job

Working Title: Education Program Associate

Job code: 8312OA, Ed Pro 2-Ed Ops/Admin

Employee Group: Civil Service

Full/Part Time (FTE): Full-Time, 40 hours/week (100% time)

Regular/Temporary: Regular

Office location: St. Paul Campus, Coffey Hall

Pay Range: $24.60 - $30/hour; depending on education/qualifications/experience

Apply by: November 12, 2026

The person in this position will provide intermediate level educational program management for the University of Minnesota Extension's Department of Family, Health and Wellbeing's online courses. They analyze and improve processes for these programs to be successful. The person in this role provides customer support for participants, ensuring they can register and fully access online and in-person programs in a timely fashion. They troubleshoot and solve issues. As the conduit between program teams and participants, they interact frequently and collaboratively with other Extension leadership, Extension technical support units, campus-based staff and other staff located in regional and county offices

Location and Work Environment

This position is a full-time position which will report to the Director of Program Development and Evaluation for Family, Health and Wellbeing (FHW). The person will work mainly on the St. Paul campus of the University of Minnesota.

Work Schedule

This position works regular office hours Monday - Friday, and checks phone messages for those who might need help accessing online programs for 30 minutes on Saturdays, totaling 40 hours/week.

Primary Responsibilities

Coordinate, manage and implement the internal processes and systems for online courses in the Department of Family, Health and Wellbeing (45%)

• Develop and adapt efficient registration and enrollment processes (in programs such as DORS, PEARS) for participants to maintain high customer user experience. Provide prompt, helpful, and friendly customer service.
• Maintain course content and resources (on learning platforms such as Canvas), in consultation with program teams and Extension Learning Technology staff.
• Track course billing, create invoices, and facilitate communication between course customers and Extension's finance department.
• Assist in analysis of effectiveness of online course design. Identify and research problems related to online course systems. Gather and organize data pertaining to needs assessment, enrollment/outreach, evaluation, and impact of programs.
• Recommend changes, redesign and update instructional materials/modules, in collaboration with Extension Educators.
• Coordinate development of accessible evaluation and educational tools.
• Support marketing and outreach efforts in collaboration with the communication teams to promote online courses and develop relationships with potential partners..
• Troubleshoot problems and create solutions for routine technical or operational problems. Implement and maintain solutions, developing standardized processes and procedures.
• Handle complex workstreams and collaborate with cross-functional teams.
• Actively participate in team meetings and check-ins with team leads for online courses.
• Monitor online educational sites and provide technical assistance.

Provide comprehensive evaluation and data collection systems support to Family, Health and Wellbeing programs (45%)

• Review ongoing data collection and evaluation systems and recommend improvements to the customer service system.
• Initiate and maintain online project management (ASANA) systems, including analyzing existing gaps and developing and maintaining solutions.
• Initiate updates to existing evaluation systems based on changing reporting requirements and/or programmatic context. Support implementation of the new PEARS reporting system through technical assistance and training within FHW.
• Provide hands-on evaluation survey development (Qualtrics, PEARS) and technical assistance to staff.
• Collect evaluation survey data, assist with inputting and cleaning evaluation data, track course activities. Filter data for reporting.
• Consult with program teams and/or leadership teams to address programmatic issues and connect to other supports as needed to resolve nonprogrammatic related concerns.
• Support hiring and onboarding of Applied Research and Evaluation/Program Development team graduate and undergraduate students.

Support reporting systems for ongoing programming for Family, Health and Wellbeing courses (10%)

• Manage evaluation and reporting systems (PEARS, grants) for ongoing year-to-year Family, Health and Wellbeing courses issues, both technically as well as programmatically.
• Create regular data reports and disseminate them, in consultation with Extension Educators, FHW communications staff and ARE/PD unit staff.
• Special tasks as needed.

Qualifications

Required Qualifications

• Bachelor's degree in relevant field and two (2) years of professional relevant experience, or a combination of experience and post-secondary education/training to equal six years and to include:
  • Advanced experience with Microsoft (Word, Excel, etc), Google Suite applications (Google Docs and sheets, google share drives, etc.) Zoom and internet browsers and search engines.
  • Strong and successful customer service experience (phone and email)
  • Experience formatting, drafting or writing routine to complex correspondence, reports, and meeting materials.
• Ability to handle billing and budget processes
• Excellent verbal and written communication skills, including customer service support via phone, chat, and email.
• Ability to work patiently and empathetically with all communities.
• Ability to multitask and prioritize in a complex, fast-moving work environment.
• Proven project management experience.
• Experience with learning management systems and willingness to learn new software and platforms.
• Proficient in Qualtrics.
• Must be able to work for long periods of time on the computer.

Additional Requirements

• Must have reliable internet if/when working outside of assigned office location.
• Must be able to work a minimum of 3 days at a dedicated/assigned Extension office (St. Paul U of M campus).
• Must be able to assist online program participants in accessing programs, including for 30 minutes on Saturdays.
• Ability to travel for Extension-related meetings 3-4 times a year, and overnight stay.
• This position is not eligible for employment visa sponsorship.

Preferred Qualifications

• Advanced level with learning management systems such as Canvas
• Proven ability to work with confidential materials and information.
• Familiarity with Extension and the University of Minnesota (campus, systems, and procedures).
• Understanding and knowledge of social science work (public health, education, etc..) related to Family, Health and Wellbeing.
• Exceptional skills in organizing, planning, and problem solving.
• Proficient in online registration and enrollment management (such as DORS).
• Experience in billing and budgeting processes (tracking payments, creating invoices).
• Experience with google analytics.
• Experience managing components of a web/online/virtual conference (Set-up, hosting, recording) as well as hybrid meetings/conferences.
• Valid driver's license with applicable insurance, and able to drive for meetings and events approximately 6 times a year.

About the Department

The Department of Family, Health and Wellbeing (FHW) at the University of Minnesota Extension partners with individuals, families, communities, and organizations to support lifelong health and wellbeing. FHW focuses on everyday factors that shape health-factors such as food access, finances, housing, and social connections-to design educational programs that make a lasting impact on Minnesota families. Together with communities, FHW co-creates real-life solutions that are practical, accessible, and grounded in both research and lived experience. FHW also supports community-wide efforts to create long-term change and improve quality of life for all Minnesotans.

About Extension

University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees. Find further information on the Extension website.

Pay and Benefits

Pay Range: $24.60 - $30/hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.