Education Division Admin & Youth Programs Support

Blackfeet Community College; Browning (MT); On-site; USD 38,000 - 52,000; Full time

Job summary

Blackfeet Community College is seeking an Education Division Administrative Assistant to provide essential administrative, clerical, and organizational support for the Education Division and related programs in Browning, MT.

The role involves coordination of youth activities, dual enrollment initiatives, college readiness, and community outreach while maintaining confidentiality and professionalism. Evening hours and occasional weekends are required to support events and programs.

Qualifications

• Requires an AA degree in Education or related field.
• Three (3) years of progressively responsible administrative or office experience.
• Flexibility to work Monday and Thursday afternoon/evening hours and occasional weekends to support Education Division programming.

Responsibilities

• Provide administrative and clerical support for the Education Division.
• Coordinate office operations, calendars, meetings, correspondence, records, and reports.
• Assist faculty and staff with daily administrative functions and program operations.
• Coordinate youth activities and educational programming, including dual enrollment, college readiness initiatives, leadership development, cultural activities, workshops, camps, and community outreach events.
• Assist with planning, scheduling, and implementation of Education Division events, trainings, meetings, recruitment activities, and special projects.
• Maintain student, program, and grant records while ensuring confidentiality and compliance with institutional policies.
• Assist with grant-related documentation, tracking, reporting, and data collection.
• Prepare reports, correspondence, forms, presentations, and other administrative documents.
• Serve as a point of contact for students, parents, faculty, staff, community organizations, tribal departments, and external partners.
• Maintain office filing systems, inventories, and departmental records.
• Operate standard office equipment and utilize Microsoft Office Suite, Google Workspace, and other institutional software systems.
• Assist with purchasing, travel arrangements, event logistics, and departmental budget documentation as assigned.
• Work collaboratively with faculty, staff, and community partners to support Education Division goals and student success.
• Perform other duties as assigned.

Skills

Verbal and written communication

Organizational and time-management

Multitasking and prioritization

Interpersonal and customer service

Confidentiality and judgment

Independent work

Team collaboration

Education

Associate of Arts (AA) Degree in Education or related field

Tools

Microsoft Office Suite

Google Workspace

Database management systems

Job description

Blackfeet Community College is seeking an Education Division Administrative Assistant to provide essential administrative, clerical, and organizational support for the Education Division and related programs in Browning, MT.

The role involves coordination of youth activities, dual enrollment initiatives, college readiness, and community outreach while maintaining confidentiality and professionalism. Evening hours and occasional weekends are required to support events and programs.