Education Coordinator I - MPS

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.; Bethesda (MD); On-site; USD 61,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. seeks an Education Coordinator I to provide administrative support for the Consortium for Defense Psychology (CDP) in Bethesda, MD. You will prepare reports, coordinate training events, and ensure CE documentation is complete.

This role requires an Associate's Degree and 3–5 years of experience, strong communication and customer service skills, and the ability to manage multiple priorities in a office environment.

Qualifications

• Associate's degree required with 3–5 years’ administrative experience.
• Strong written and verbal communication skills.
• Experience coordinating training events and CE documentation is a plus.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Assist in scheduling, staffing, and managing training events.
• Prepare documentation for continuing education certification for training events.
• Provide technical support to training event attendees.
• Ensure CE credits and certifications are issued after events.
• Provide customer service to training attendees and faculty.
• Assist in preparing reporting data for quarterly and annual reports.
• May perform other duties as assigned.

Skills

Communication skills

Customer service

Problem solving

Time management

Teamwork

Training support

Education

Associate's Degree

Tools

Microsoft Office

Adobe

Salesforce

Google Workspace

Zoom

Job description

Join the HJF Team!

HJF is seeking an Education Coordinator I to perform a wide range of administrative and clerical duties for a department or department manager. They report to and their work is guided by a Project Manager or Program Manager.

This position will be in support of the Uniformed Services University of the Health Sciences' Consortium for Defense Psychology (CDP), which is based in Bethesda, MD. The Education Coordinator I will assist with activities related to CDP's mission, which is to lead the development of a community of military culturally mindful and clinically competent providers through the delivery of high-quality training and education, the convening of experts, and the dissemination of research-based treatment and the latest topics in military mental health. The Henry M. Jackson Foundation provides administrative and management support to the Consortium. CDP strives to be the central hub for the Military Health System (MHS) in the development and implementation of training and education to clinicians in order to ensure that all service members, veterans, and their families receive quality behavioral healthcare that meets their unique needs.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Assist in scheduling, staffing, and managing training events.
• Prepare documentation for continuing education certification for training events.
• Provide technical support to training event attendees.
• Following training events, ensure requirements for continuing education (CE) credits are met for each attendee and prepare CE certifications and documentation.
• Provides customer service to all stake holders, such as training event attendees, training faculty, and others, including preparing, sending, and responding to correspondence regarding training events.
• Assist in preparing and providing relevant reporting data for quarterly, annual, and other regular reports.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.

Education and Experience

• Associate's Degree required.
• 3-5 years experience required.

Required Knowledge, Skills and Abilities

• Knowledge of proper grammar, punctuation, spelling, etc.
• Excellent communication skills, specifically with a diverse group of people.
• Excellent customer service and problem - solving skills.
• Intermediate skills in a number of software packages, including ability to remotely trouble-shoot technical issues, including Microsoft Office, Adobe, Salesforce, Google Suite, and online conferencing platforms (e.g. Zoom).
• Ability to meet multiple deadlines and handle multiple priorities.
• Ability to communicate clearly, work well with others, identify and resolve problems, and deliver results as a team.
• Demonstrated ability to plan, schedule, and coordinate activities to meet deadlines.
• Ability to obtain and maintain a T1/Public Trust background check.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $61,000 - 67,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.