Education Coordinator

University of Wisconsin Madison; Madison (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

The University of Wisconsin-Madison's Chazen Museum of Art seeks an Education Coordinator (EC) to support administrative implementation of K-12, university, and adult learning programs. Reporting to the Chief Engagement Officer, the EC manages outreach by coordinating tours, class visits, and materials for museum guides, and greeting groups.

The EC maintains program data, supports evaluation and analysis, and helps lead some group visits through exhibitions and galleries, contributing to

Qualifications

• 2+ years of administrative experience (scheduling, data management, logistics).
• 1+ year leading group activities in arts/education settings.
• Experience evaluating or tracking activities in a workplace.
• Strong interpersonal, communication, and hospitality skills.
• Proven ability to collaborate with diverse groups.
• Excellent organization and time management with multiple projects.
• Adaptable, creative, and able to take feedback constructively.
• Ability to work independently and as part of a team.

Responsibilities

• Schedule logistics and secure resources for meetings, conferences, travel, and operations.
• Handle communications per policies and procedures.
• Track and inventory office supplies.
• Be the first point of contact for groups; route complex inquiries.

Skills

Administrative work

Group activities leadership

Data management

Interpersonal skills

Collaboration

Organization

Adaptability

Feedback

Independent work

Outlook & Office

Education

Bachelor's Degree (preferred)

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

Current Employees:

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Outreach Associate

Job Summary:

The University of Wisconsin-Madison's Chazen Museum of Art seeks an Education Coordinator (EC) to support the administrative implementation of K-12, university, and adult learning programs at the museum. Reporting to the Chief Engagement Officer, the EC implements outreach programming by serving as a point of contact for schools and outside groups, scheduling tours and class visits, organizing materials for the Chazen's Museum Guides, and helping greet groups at the museum. The EC maintains reporting data across teaching and learning initiatives and supports evaluation and analysis. Taking a more public-facing role, the EC also contributes to educational initiatives by leading or co-leading some group visits through exhibitions and collection galleries and by flexing to support select public programs. Through these efforts, the EC promotes the Chazen as a welcoming place and helps expand access to the museum.

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation

• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Department:

Chazen Museum of Art

Compensation:

The starting rate for this position is $47,000/year but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid-time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Qualifications:

• 2+ years experience in administrative work (e.g. scheduling, data management, logistics coordination).

• 1+ years of experience leading group activities in an arts, educational, or setting.

• Experience evaluating, reviewing, or tracking activities in a workplace.

• Well-developed interpersonal, communication, and hospitality skills.

• A proven ability to productively collaborate with varying groups and individuals that have different needs.

• Excellent organizational and time management skills, including experience in coordinating multiple projects simultaneously in an organized and time efficient manner with attention to detail.

• Demonstrated ability to adapt to a variety of situations, experiment, and solve problems in a flexible and creative way.

• Demonstrated ability to receive input and feedback from a range of sources and to implement feedback in an appropriate manner.

• Demonstrated ability to work independently as well as in a team, exercise judgement, establish priorities, and manage projects with varying levels of supervision.

• Proven ability to adjust as new projects are assigned.

• Proficient knowledge of Microsoft Outlook and Office Suite and the proven ability to learn new systems.

Education:

Bachelor's Degree in arts, education, humanities, or related field is preferred.

Additional Information:

Typical work schedule of 8:30am-5:00pm M-F, with some flexibility possible. Occasional nights and weekends required. Work is primarily performed on-site, working 10 hours per week from the visitor services desk. Work entails movement through office space and the galleries. One day per week of remote work may be approved.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.