Education Administration Coordinator

Mayo Clinic; Phoenix (AZ); Hybrid; USD 3,291,000 - 4,749,000; Full time

Job summary

Mayo Clinic is seeking a detail-oriented admissions coordinator to support the Alix School of Medicine admissions process. You will guide applicants, collaborate with faculty and committees, and ensure an exceptional candidate experience.

The role combines remote and on-site work; you must live within 100 miles of the Phoenix, AZ campus. Strong communication, confidentiality, and proficiency with MS Office are essential.

Qualifications

• High School diploma or equivalent with 5 years in admin/education fields or an Associate's degree with 3 years or a Bachelor's degree with 1 year experience.
• Must possess excellent verbal and written communication skills.
• Proficient with Microsoft Office, database systems, and office equipment; confidentiality is essential.

Responsibilities

• Coordinates and manages processes for admissions operations; supports scheduling, interviews, orientation, and related tasks.
• Serves as a resource and trainer for applicable technology systems and data entry; maintains learner/faculty data and prepares reports.
• Ensures compliance with accreditation requirements and participates in meetings to improve job knowledge.

Skills

Verbal communication

Written communication

Confidentiality

Customer service

Education

High School diploma with 5 years experience

Associate's degree with 3 years experience

Bachelor's degree with 1 year experience

Tools

Microsoft Office

Database

Phone system

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

This position supports admissions operations for the Mayo Clinic Alix School of Medicine and plays a key role in guiding applicants through the medical school admissions process. The coordinator collaborates with faculty, admissions committee members, and institutional partners to ensure an exceptional applicant experience.

This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Phoenix, AZ Mayo Clinic campus.

• Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate's degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1 year administrative assistant, business or education related experience. Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable). Admissions experience, project coordination, HR experience, education backgrounds such as teaching, Admissions counselor.

Exemption Status

Nonexempt

Compensation Detail

$23.89 - $34.47 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday – Friday, 8:00 a.m. – 4:30 p.m. Some evenings and weekends required. This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Phoenix, AZ Mayo Clinic campus.

Weekend Schedule

At least two weekend (Saturday only) events during the year.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.