EdTech Field Operations Assistant - SF

Hokali, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 41,000 - 55,000; Part time

Benefits offered by this job

Hokali Academy access

Employee Referral Program with bonus

Job summary

Hokali, Inc. is seeking a flexible, on-demand quality assurance coordinator to visit local school sites in San Francisco and ensure programs run smoothly.

You will leverage experience with after-school program guidelines (ASES/ELOP) to supervise activities, coordinate lesson plans, and manage documentation. The role requires strong communication, organizational skills, and the ability to handle confidential data with discretion.

Qualifications

• Legal authorization to work in the US.
• Experience in Field Operations or similar coordinator role.
• Direct experience in a school or after-school environment (Required).
• Solid understanding of ASES and ELOP program frameworks.
• Ability and willingness to complete 3 hours of online training prior to start date (Concussion Training, Mandated Reporter, First Aid & CPR).
• Exceptional interpersonal, organizational, and communication skills.

Responsibilities

• Program Qualifications & Compliance: Ensure full regulatory and operational compliance across sites using ASES/ELOP guidelines.
• Class & On-Site Supervision: Visit partner schools to oversee program execution and support staff.
• Instructional Coordination: Create, track, and review lesson plans to maintain quality.
• Schedule & Agenda Management: Build site visitation schedules and attend weekly alignment meetings.
• Documentation & Records: Manage sign-out sheets and session documentation.
• Information & Data Handling: Safely handle confidential program information and student data.

Skills

Field Operations

Coordination & Scheduling

Documentation & Records

Communication Skills

Job description

At HOKALI, we simplify how schools book, organize, and manage after-school programs and camps. Our platform helps schools find and book a wide variety of onsite programs to supplement learning and enrich students' extracurricular experiences. We believe every child deserves the opportunity to explore their interests and reach their full potential.

About the Role

This is a flexible, on-demand role focused on quality assurance. You will visit local school sites to ensure our programs run smoothly and adhere to HOKALI's standards.

Key Responsibilities

• Program Qualifications & Compliance: Leverage prior experience with ASES (After School Education and Safety) and ELOP (Expanded Learning Opportunities Program) guidelines to ensure full regulatory and operational compliance across all sites.
• Class & On-Site Supervision: Visit partner schools within designated hours to oversee program execution, introduce yourself to school staff and instructors, and support live classroom operations.
• Instructional Coordination: Manage the end-to-end creation, tracking, and review of lesson plans to maintain program quality and educational standards.
• Schedule & Agenda Management: Attend weekly alignment meetings with the Operations Coordinator to review priorities and independently build your site visitation schedule.
• Documentation & Records: Oversee site administrative tasks, including accurate record-keeping, tracking sign-out sheets, and managing required session documentation.
• Information & Data Handling: Maintain and handle confidential program information, school directories, location details, and student data securely.

Schedule & Compensation

• Schedule: Dynamic hourly schedule within a 1:00 PM - 6:00 PM window (flexible, based on weekly operational demand).
• Rate: $35/hr
• Location: San Francisco, CA (with potential visits to nearby partner schools).

• Legal authorization to work in the US.
• Proven experience in Field Operations or a similar coordinator role.
• Direct experience working in a school or after-school environment (Required).
• Solid understanding of ASES and ELOP program frameworks.
• Ability and willingness to complete 3 hours of online training prior to the start date. (Concussion Training, Mandated Reporter, First Aid & CPR)
• Exceptional interpersonal, organizational, and communication skills.
  

• Competitive compensation.

• Flexible scheduling aligned with your availability and operational needs.
• Access to the HOKALI Academy - a community space designed for educators to learn, connect, and collaborate.
• Structured lesson plans provided, with room to bring your own creative ideas to class.
• Opportunities for professional growth and expanded responsibilities within HOKALI.
• Employee Referral Program with bonus incentives.