Edmonson Heim Fellowship Program and Partnerships Coordinator

Trustees of the Hamline University of Minnesota; Saint Paul (MN); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Hamline University seeks a Program and Partnerships Coordinator to manage the Edmondson Heim Education Fellows Program from application through awards and records. You will work with School of Education leadership, Institutional Advancement and Financial Aid to grow the program and promote internship opportunities.

Responsibilities include coordinating partnerships, events, budgeting, and donor reporting to demonstrate impact and expand support for the Fellows.

Formación

• Experience coordinating programs and awards processes.
• Ability to manage budgets and track expenditures.
• Strong donor relations and ability to communicate impact.
• Excellent written and verbal communication skills.
• Experience organizing events and conferences for programs.

Responsabilidades

• Oversee application and selection process for the Edmondson Heim Education Fellows Program.
• Coordinate with School of Education leadership, Institutional Advancement and Financial Aid.
• Develop and promote internship partnerships and community events for Fellows.
• Maintain accurate records of applications, awards and student data.
• Prepare annual reports and support donor communications.

Conocimientos

Program coordination

Budgeting

Donor relations

Communication

Event planning

Descripción del empleo

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service. Hamline University is an Equal Opportunity employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local human rights commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities.

JOB SUMMARY

The Program and Partnerships Coordinator manages administrative aspects of the Edmondson Heim Education Fellows Program from start to finish, overseeing applications, awards, and program records in coordination with School of Education leadership, Institutional Advancement and Financial Aid. The Coordinator manages internship partnerships and community events for Fellows, while promoting the program and gathering feedback to improve it. Through regular reporting and strong donor relationships, the coordinator demonstrates the program’s impact and helps it grow.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Application & Selection Oversight

• Ensure the Edmondson Heim Education Fellows Program application and selection process is followed, including application form and data capture.
• Review applications promptly against program criteria and prepare an applicant overview for the Fellowship Director.
• Annually establish or reaffirm written eligibility requirements consistent with the gift agreement, and update application materials accordingly.
• Notify all applicants of award or denial.
• Retain annual application and award records in the shared Google Drive for five years.

Financial Awards

• Coordinate with Institutional Advancement to determine annual program funding and the number of Fellows to be funded.
• Work with Financial Aid to ensure awards are disbursed properly.

Program Oversight & Development

• Develop, oversee, and continually improve internship opportunities for Fellows.
• Identify, promote, and arrange Fellow attendance at educational conferences, including budgeting and expense reimbursement.
• Develop opportunities to build Fellows’ classroom expertise in the donor-specified focus areas: educational equity and inclusion, social-emotional learning, literacy and digital pedagogies, languages and refugee education, and climate/STEM equity.
• Organize, advertise, and ensure participation in belonging and recognition events (e.g., Annual Recognition celebration, cohort meetings) to build community and expertise.

Program Records

• Maintain accurate records of applications, awards, denials, award amounts, and student data.
• Maintain program budget and spending.
• Track Fellows’ academic progress, coordinate responsive problem-solving, and update student data as needed.
• Track Fellows’ participation in conferences, internships, mentorship, and other program elements (e.g., cohort meeting attendance).

Program Assessment

• Gather feedback from current and former Fellows and from Faculty.
• Gather success stories and photos.
• Use feedback to recommend improvements in the Annual Report.

Program Promotion

• Recruit and retain Fellows in line with available funding.
• Promote the Program to eligible incoming and enrolled Hamline students.
• Work with University Marketing to develop and review an annual marketing plan and ensure materials reach appropriate audiences.

Donor Relationship Support

• Draft the Annual Report for Institutional Advancement by April 15 each year, including budget, Faculty and Fellow engagement, participation overview, outcome data, research, photos, and recommendations for program change and growth.

REPORTING RELATIONSHIPS

This position reports to the: Director of the Edmondson Heim Education Fellowship

This position does not supervise other employees. This position does not supervise students.

BUDGET MANAGEMENT RESPONSIBILITIES

WORKING CONDITIONS / EQUIPMENT

• Must be able to work on a computer for extended periods of time with or without reasonable accommodation.
• Ability to travel to on- and off-campus locations.

ADDITIONAL INFORMATION

• This is a full time, non-exempt (1.0 FTE) position which requires a minimum of 40 hours a week.
• Occasional evening and weekend work will be requested.
• This position may require overtime as needed.

EEO/DIVERSITY STATEMENT

Hamline University does not discriminate on the basis of race; color; religion; creed; sex; sexual orientation; gender identity; gender expression; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local commission; disability; age; or protected veteran status in its education or employment programs or activities.

Since 1854, Hamline has set the standard for excellence in education, and we continue to do so today with the help of driven individuals who are dedicated to Hamline’s tradition of doing all the good we can in all the ways we can.

Our community of students, faculty, and staff take seriously the ideals of the university - scholarship, leadership, and fellowship and work together to enact positive change locally, nationally, and globally.

Join us and see how you can take the lead here at Hamline.