Editorial Operations Lead: Production & Quality

PCMA Greater Midwest Chapter; Chicago (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

PCMA Greater Midwest Chapter is seeking a Managing Editor to lead Convene's editorial workflow for print and digital content. You will partner with the Editor in Chief to ensure timely, accurate delivery and adherence to brand standards.

The role oversees production schedules, quality control, freelancer coordination, and coordination with design, print, and external partners. Strong AP style knowledge and project management skills are essential.

Qualifications

• Bachelor’s degree in journalism, English, Communications, or related field.
• Five or more years of editorial experience in magazine, trade, association, or related publishing environments.
• Demonstrated experience managing editorial workflows, production schedules, and deadlines.
• Demonstrated experience copy editing and proofreading content according to established editorial standards.
• Advanced knowledge of AP Style.
• Experience working with designers, printers, and external production partners.
• Experience managing freelancers and outside contributors.
• Proficiency in Microsoft Office, WordPress, Adobe Acrobat, InDesign and project-management platforms.
• Experience working in a collaborative, deadline-driven publishing environment.

Responsibilities

• Own and manage the editorial calendar and production schedule for all print and digital editorial products.
• Coordinate workflow among editors, designers, freelancers, contributors, vendors, and internal stakeholders to ensure timely completion of editorial and sponsored content projects.
• Proactively identify and resolve workflow, scheduling, and production challenges to keep projects on track.
• Maintain editorial processes, documentation, templates, and workflow procedures to support operational efficiency and consistency.
• Serve as the final quality-control reviewer for editorial content, ensuring accuracy, consistency, and adherence to AP Style and Convene editorial standards.
• Copy edit, proofread, fact-check, and verify sources, statistics, attributions, captions, and supporting materials prior to publication.
• Ensure consistency of voice, tone, style, and brand standards across all editorial products and maintain the Convene Style Guide as needed.
• Manage publication production from assignment through final delivery, including proofing cycles, issue close processes, and production approvals.
• Serve as the primary editorial liaison with design, printing, and production partners to ensure the accurate and timely delivery of publication materials.
• Manage relationships with freelance writers, photographers, and contributors, including assignments, deadlines, and deliverables.
• Coordinate with internal departments and external stakeholders to obtain content, approvals, and supporting materials necessary for publication.
• Serve as an editorial point of contact for sponsored and partner-supported content while maintaining editorial integrity and standards.
• Support the publication and distribution of content across digital platforms and collaborate with digital staff to ensure consistency between print and digital editorial products.
• Continuously evaluate and improve editorial workflows, production processes, and quality-control practices to enhance operational effectiveness.

Skills

Project management

Multitasking

Relationship management

Editorial judgment

Process improvement

AP Style proficiency

Organizational skills

Professional demeanor

Education

Bachelor’s degree in journalism

English/Communications-related degree

Tools

Microsoft Office

WordPress

Adobe Acrobat

InDesign

Project-management tools

Job description

PCMA Greater Midwest Chapter is seeking a Managing Editor to lead Convene's editorial workflow for print and digital content. You will partner with the Editor in Chief to ensure timely, accurate delivery and adherence to brand standards.

The role oversees production schedules, quality control, freelancer coordination, and coordination with design, print, and external partners. Strong AP style knowledge and project management skills are essential.