Editorial Coordinator, Journals - Hybrid/Remote

asce; Reston (VA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and disability insurance

12 paid holidays

18 days PTO

ASCE membership

Tuition reimbursement

Job summary

American Society of Civil Engineers (ASCE) seeks an Editorial Coordinator, Journals to support all peer-review stages from submission through handoff to Production. You will be the first line of contact for authors, editors, and reviewers, ensuring timely, high-quality work.

The role involves processing submissions, leveraging AI tools in workflows, managing inquiries, and preparing reports for editorial boards. Some travel within the U.S. may be required.

Qualifications

• 1–3 years of relevant experience in scholarly publishing is preferred.
• Experience with journal submission systems is highly preferred.
• Strong written communication and customer service experience are valuable.

Responsibilities

• Process new and revised manuscript submissions and editorial decisions.
• Utilize and oversee AI-enabled tools within editorial workflows.
• Manage journal inbox inquiries and maintain timely responses.
• Run and monitor reports on manuscript turnaround times; assist with follow-up.
• Support editorial board meetings by preparing reports and taking notes.
• Troubleshoot submission system issues and provide administrative/technical support.
• Coordinate special collections with Managing Editor(s).
• Contribute to the Editorial team and Publications Division across projects.
• Limited domestic travel within the U.S. (1–2 trips per year, less than a week).

Skills

Editorial coordination

Scholarly publishing

Customer service

MS Office

Teams/SharePoint

Education

Bachelor's degree

Tools

Editorial submission systems

AI-enabled editorial tools

Report generation

Job description

American Society of Civil Engineers (ASCE) seeks an Editorial Coordinator, Journals to support all peer-review stages from submission through handoff to Production. You will be the first line of contact for authors, editors, and reviewers, ensuring timely, high-quality work.

The role involves processing submissions, leveraging AI tools in workflows, managing inquiries, and preparing reports for editorial boards. Some travel within the U.S. may be required.