Editorial Assistant, Timber Press

Hachette-Livre; Portland (OR); Hybrid; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

PTO

Discretionary bonus

Job summary

Hachette Book Group in Portland, Oregon is seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This entry-level role offers learning opportunities in a hybrid environment with three in-office days.

The position involves metadata entry, manuscript reviews, onboarding authors and contracts, payment processing, photo research, drafting agreements and copy, and coordinating with design, publicity and sales.

Qualifications

• Excellent written and verbal communication skills
• Solid computer skills
• Ability to work effectively within a team
• Self-directed and able to work independently
• Highly organized with multi-tasking and attention to detail
• Passion for nonfiction books and curiosity about a range of topics
• Commitment to diversity, equity, and inclusion

Responsibilities

• Interact professionally with authors, agents, and internal departments
• Enter and track metadata and title information in the central management system
• Assist in manuscript reviews and production handover, image program and art log reviews
• Assist with onboarding new authors and contracts
• Process and track payment requests and invoices
• Support photo research and licensing for specific books
• Draft independent contractor and art agreements
• Draft descriptive copy and fact sheets
• Attend editorial, marketing, and sales meetings
• Manage the editorial inbox and unsolicited proposals
• Research book sales using databases
• Assist in departmental projects and rights lists
• Manage and order complimentary copies of books
• Apply titles for Library of Congress Cataloging in Publication records
• Perform other administrative duties

Skills

Communication skills

Written communication

Verbal communication

Microsoft Office

Teamwork

Organizational skills

Detail oriented

Independent worker

DEI awareness

Tools

Word

Excel

Outlook

Job description

SUMMARY:

Timber Press publishes nonfiction books, illustrated and narrative, in the categories of gardening, nature, science, craft, and lifestyle. We are seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This is an entry-level role in our editorial department, but one with opportunities for learning and growth. This is a hybrid position, with three required days in the office, that is based in Portland, Oregon.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Interact professionally with authors and their literary agents, as well as internal departments, including design, publicity, marketing, production, and sales
• Enter, maintain, and track metadata and other key title information in our central management system throughout the life of a book
• Assist in manuscript reviews and production handover preparation, image program and art log reviews and creation, and other book-related company tasks for projects acquired and assigned by the senior editorial staff
• Assist with onboarding new authors and executed contracts
• Process and track payment requests and invoices
• Support authors, editors, and design with photo research and procurement for specific books, including assistance with photo licensure and permissions
• Draft independent contractor and commissioned art agreements for specific books
• Draft descriptive copy and fact sheets
• Attend editorial meetings, as well as marketing and sales meetings as required
• Manage the editorial inbox, including unsolicited proposals
• Research book sales using internal and external databases
• Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, and metadata optimization for backlist books
• Manage and order all complimentary copies of books
• Apply titles for Cataloging in Publication records through the Library of Congress
• Perform other administrative duties

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The successful candidate will:

• Have excellent written and verbal communication skills in addition to solid computer skills
• Deliver timely, accurate work and demonstrate good follow-up and follow-through
• Have demonstrated ability to work effectively within a team setting and with colleagues at every level of seniority
• Be passionate about nonfiction books and curious and open-minded about a range of nonfiction subject areas
• Be self-directed and able to work independently
• Be highly organized, capable of multi-tasking, and detail oriented
• Demonstrate imagination, creativity, and original thinking
• Be proficient with email, calendar management, and file management tools, including Microsoft Word, Excel, and Outlook
• Demonstrate understanding of and appreciation for the ideas of diversity, equity, and inclusion

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $48,300. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.