eDiscovery Project Manager (Washington DC or New York)

Sheppard; Washington (District of Columbia); Hybrid; USD 115,500 - 173,250; Full time

Job summary

Sheppard Mullin, Richter & Hampton LLP is seeking an eDiscovery Project Manager to oversee multiple matters in a hybrid environment based in Washington DC or New York. You will manage data preservation, collection, processing, and review while coordinating with attorneys, clients, and vendors.

The role requires at least 3 years in eDiscovery project management, strong communication, and budget planning skills. Familiarity with Relativity, Brainspace, and case management tools is preferred.

Qualifications

• Minimum 3 years' experience as an eDiscovery project manager, preferably in a large law firm environment.
• Excellent oral and written communication skills with clarity and tact.
• Ability to manage multiple matters and escalate issues as needed.
• Strong customer service orientation with detail and process focus.
• Ability to deliver results with moderate supervision.
• Professional demeanor in line with firm culture.

Responsibilities

• Oversee and manage multiple eDiscovery matters concurrently.
• Serve as primary contact for attorneys, paralegals, clients and vendors.
• Plan and budget eDiscovery activities and advise on costs and timelines.
• Conduct data preservation, collection, processing, and review activities.
• Coordinate vendor services and ensure deliverables meet specs.
• Coach junior colleagues and document best practices.

Skills

eDiscovery Mgmt

Client communication

Budget management

Team coaching

Vendor management

Education

Bachelor's Degree

Tools

Relativity

Brainspace

CaseMap

TextMap

Case Fleet

Everchron

Opus2

MS Office

Notepad++

Job description

Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking a hard‑working, proactive, motivated individual to serve as eDiscovery Project Manager.

We are seeking candidates who can work from our Washington DC or New York office locations.

The eDiscovery Project Manager (PM) is responsible for the oversight and management of multiple eDiscovery matters simultaneously. This role requires expertise in the eDiscovery lifecycle, including data and project management, with a focus on customer service, planning and knowledge of the Sheppard Mullin technology suite. The PM will serve as the primary point of contact for attorneys, paralegals, clients and vendors involved with the case, maintaining a focus on excellent customer service.

Primary Responsibilities and Expectations

• Data preservation
• Data collection, including a basic understanding of forensically sound methodologies and vendor management
• Data processing and culling, including collaborating with case teams on the application of analytical tools and techniques to remove non‑relevant material
• Document hosting and review, including database design and the strategic use of analytics to increase efficiency (concept searching/clustering, email threading, near duplicate detection, TAR, etc.)
• Plan and manage all eDiscovery activities associated with assigned matters, serving as the primary point of contact for attorneys, paralegals, clients and vendors involved with the case
• Conduct intake meetings with case teams to determine requirements, schedules, budget concerns, and deliverables; develop eDiscovery cost estimates/budgets and advise on issues affecting costs and timelines
• Perform document productions, including quality control checks and compliance with negotiated specifications
• Perform quality testing of data deliverables, sent and received, including analysis of database load files, fielded data, images and compliance with specifications
• Manage all vendor services (if necessary), quality check deliverables and monitor negotiated schedules and budgets
• Troubleshoot eDiscovery applications and databases if necessary
• Work collaboratively with other team members to meet all project goals and act as a coach to junior colleagues, assisting in their development
• Maintain defensible records of case work and provide operational briefings to department management
• Follow all department best practices/standards, including maintaining internal tracking logs and following Information Governance procedures

Essential Functions Of Job

• Able to translate technical issues and eDiscovery best practices to case teams in a way that enables them to understand the decision points and have confidence in the outcomes
• Expected to make contributions to the operation and continuous improvement of the department, including collaborating on drafting/updating best practices, participating in internal projects and supporting the overall mission/goals of the department
• Comfortable being hands on with the data as needed at each stage of the EDRM, including data processing, exception handling, data loading, deploying and leveraging analytics, running productions and other database maintenance and administration
• Ability to recognize situations that would benefit from non‑standard solutions and seek out additional guidance where appropriate

Required Qualifications

• Minimum of 3 years' experience as an eDiscovery project manager, preferably in a large law firm environment
• Effective oral and written communication skills, focused on clarity, accuracy and tact
• Demonstrated ability to manage multiple matters and upscale issues as appropriate
• Customer service orientation with attention to detail and process management skills
• Demonstrated ability to deliver results to case teams with moderate direct supervision
• Emotional intelligence and professionalism consistent with the firm's performance culture

Education

Required: Bachelor’s Degree

License And Certification

Preferred: Relativity Certified Administrator or Equivalent

Computer/Software Knowledge

Hands On Skill With The Following Tools

• Relativity, including Relativity processing
• Analytics tools such as Relativity Analytics and/or Brainspace
• Transcript/exhibit and key fact management tools such as CaseMap, TextMap, Case Fleet, Everchron, Opus2
• Knowledge of advanced text editors such as Notepad++, UltraEdit, TextPad, EM editor
• Knowledge of Microsoft Office products, MS Teams
• Basic understanding of forensic data collection tools and methodologies

Preferred

Knowledge of Page Vault preferred

Work Environment

• Indoor office work environment
• This position has a unique hybrid arrangement with a graduated in‑office requirement. For the first 6 months, the requirement will be a minimum of 3 days per week in the office and working from home the rest of the week. After the initial ramp‑up/training period is complete, and with approval, the requirement will transition to a minimum of 1 day per week in the office and working from home the rest of the week
• Evening and weekend work may be required as job duties demand

Travel Requirements

Up to 10% travel within the U.S. for conferences and/or department/Firm meetings

Compensation

New York: The pay range for this position is: $115,500 - $173,250 per year. Washington DC: The pay range for this position is: $115,500 - $173,250 per year. Medical, vision, and dental coverage is available, including coverage for dependents and domestic partners

Equal Opportunity Statement

Sheppard is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law