ED Supply Specialist PRN

Wellstar Medical Group, LLC; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

WellStar Health System is seeking an ED Supply Specialist to manage inventory, purchasing, and stock levels in the Emergency Department. You will coordinate with physicians and vendors, ensure regulatory compliance, and monitor budgets to support safe patient care.

Responsibilities include maintaining records, training staff on new supplies, and collaborating with biomed, CSS, and lab teams. A strong background in hospital supply chains and 3+ years in healthcare is required.

Qualifications

• Minimum 3 years hospital experience.
• Inventory control and distribution knowledge.
• Purchasing and materials management experience.
• Fluent in English, both verbal and written.
• Strong analytical and computer skills.
• Ability to work with clinical staff under stress.
• Basic keyboarding skills.

Responsibilities

• Maintain inventory control for materials as appropriate.
• Order chargeable and non-charge supplies, minor equipment, office supplies, paper and forms.
• Receive supplies daily and place into usable stock.
• Work with ED physicians to maintain a current stock of preferred medical supplies.
• Help perform daily inventory of required supplies not stocked by SPD.
• Assumes responsibility for other duties assigned by management.
• Ensure quality control on ED equipment and repair minor equipment.
• Provide education to employees on changes in supplies and new equipment.
• Maintain maintenance tickets and respond to vendor requests on new products and quotes.
• Serve as primary contact for outside vendors.
• Maintain records per regulatory agencies (JCAHO, DHR, OSHA) including logs.
• Survey Environment of Care and maintain ED cleanliness and appearance.
• Monitor expenditure trends and provide monthly budget reports.
• Assist with budget calculations and coordinate with other departments to control costs.
• Performs other duties as assigned and comply with policies.

Skills

Inventory management

Purchasing

Materials management

English communication

Analytical skills

Computer literacy

Team collaboration

Typing

Education

High School Diploma / GED

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift
Various (United States of America)

Job Summary:

The ED Supply Specialist position reports directly to the operational leader in the Emergency Department. Key responsibilities of the role include the responsibility for acquisition, storage and distribution of supplies and serves as a liaison between the emergency department and materials management. This position also monitors budget performance and participates in value analysis activities.
Impact of this role in the organization is huge! Keeping supplies stock and ready allow the clinical team take care of the patient. The patient is always at the center of everything we do!

Core Responsibilities and Essential Functions:

Maintain inventory control for materials as appropriate.

• Order chargeable and non-charge supplies, minor equipment, office supplies, paper and forms.
• Receive supplies daily and place into usable stock.
• Work with ED physicians to maintain a current stock of preferred medical supplies.
• Help perform daily inventory of required supplies not stocked by SPD.

Assumes responsibility for other duties assigned by management

• Ensures quality control on ED equipment (Dopplers, head lamps, slit lamps, EKG and Vital Sign machines).
• Ensures repair of minor equipment, including replacing parts on HP monitors, VS machines and EKG machines.
• Provides education to employees on changes in supplies and new equipment.
• Ensures that all maintenance, bio-med, telecom and IS work orders or tickets are completed in a timely manner.
• Serves as primary contact for outside vendors.
• Works with outside vendors on new products and price quotes.

Maintain records as required by regulatory agencies

• Maintain JCAHO, DHR, and OSHA regulations for supplies, equipment, cleanliness and some hazardous materials disposal. Maintain refrigerator and temperature log sheets.
• Maintain safety manual (New MSDS sheets and new product specification sheets)
• Survey the ED for the Environment of Care Report
• Maintain ED cleanliness and appearance (Need for painting, monthly stretcher cleaning, curtain replacement, ceiling tile replacement and work needed for the floors).

Monitors expenditure trends including research, analysis and resolution of outliers

• Provides director / operational manager with monthly budget reports (audit trails, issue summary reports)
• Assists the director / operational manager with calculating and accumulating items for budget purposes.
• Works closely with other departments (bio-med, materials management, CSS and lab) to keep supply and operating costs within budget.
• Works with ED staff on implementing processes to retain supplies and equipment.

Performs other duties as assigned

Complies with all WellStar Health System policies, standards of work, and code of conduct.

Required Minimum Education:

- High School Diploma / GED General or Associates Business Administration/Management-Preferred

Required Minimum License(s) and Certification(s):

All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s):

Required Minimum Experience:

Minimum 3 years experience in a hospital environment Required and
Basic knowledge of inventory Required and
distribution system Required and
Recent experience in Purchasing and Materials Management Required

Required Minimum Skills:

Must be able to communicate and understand verbal and written English language and display a positive attitude.
Must have strong analytical and computer skills.
Must be able to work collaboratively with clinical staff and function under stress.
Basic keyboarding skills are required.

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.