ED Access Representative

University of Rochester; City of Rochester (NY); On-site; USD 26,000 - 36,000; Part time

Job summary

The University of Rochester in Rochester, NY is seeking a part-time, patient-centered administrative assistant to support the Emergency Department registration and patient flow at 601 Elmwood Ave.

You will greet patients, collect identities and insurance information, verify data, assist with chart creation, and coordinate with clinical staff to ensure accurate registrations and smooth patient care. This role emphasizes customer service, data accuracy, and efficient workflow in a busy ED setting.

Qualifications

• High School diploma and 1 year related work experience in an administrative office or customer service field required
• Or equivalent combination of education and experience
• Demonstrated ability to word process documents and enter data into a database preferred
• Demonstrated skills related to achievement of customer satisfaction preferred
• Medical terminology experience preferred

Responsibilities

• Greets patients to initiate positive experience, requests patient identification, collects and verifies patient demographic and financial information.
• Initiates the ED medical/financial record and identifies forms needed for specific ED visit.
• Assembles ED charts for admissions and discharges, ensuring all paperwork is completed and distributed appropriately.
• Performs duties and achieves and maintains proficiency in the provision of excellent customer service, accuracy of data, and efficiency of work.
• Coordinates daily efforts to edit and correct registration and billing errors during full registration process.
• Identifies ways to reduce follow-up, repetitive or corrective work.
• Utilizes eRecord programs to facilitate work flow.
• Manages patient tracking system, ensuring correct location of patients within ED.
• As a designated preceptor, provides training to other EDAS staff on all aspects of department-specific work, including orientation to department and hospital, registration process, and customer service.
• Acts as information resource for all departmental staff in regards to registration and workflow activities.
• Attends education programs for the department at the direction of supervisor and teaches other staff.
• Ensures an accurate and complete full registration of the patient is completed prior to discharge of the patient, including insurance verification for new and self-pay patients.
• Follows up on hold bill report to facilitate reimbursement for Emergency Department services.
• Collects co-pays.
• Triages patient calls, assesses the urgency of a situation and determines the appropriate action.
• Serves as point person for handling complaints.
• Answers incoming phone calls in communications center, routing calls as appropriate.
• Coordinates transportation for discharged or transferred patients as needed.
• Provides support for departmental activities, including monitoring inventory of supplies and supply ordering.
• Performs other patient focused tasks, such as escorting patients, offering comfort items, witnessing consent signatures, faxing charts, pulling charts for QA audits or patient care follow up, managing and stocking forms and supplies, and managing requests from clinical staff.
• Other duties as assigned.

Skills

Data entry

Customer service

Medical terminology

Education

High School diploma

1 year related work experience

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Part time

Scheduled Weekly Hours:

22.5

Department:

500320 Emergency SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URCA 204 H

Compensation Range:

$19.15 - $25.85

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Coordinates functions associated with visits to the Emergency Department. Monitor and ensure that all functions are completed in an accurate, efficient, and patient/customer friendly manner. Facilitate work flow in the department by supporting clinical staff.

ESSENTIAL FUNCTIONS

• Greets patients to initiate positive experience, requests patient identification, collects and verifies patient demographic and financial information. Initiates the ED medical/financial record and identifies forms needed for specific ED visit. Assembles ED charts for admissions and discharges, ensuring all paperwork is completed and distributed appropriately. Performs duties and achieves and maintains proficiency in the provision of excellent customer service, accuracy of data, and efficiency of work.
• Coordinates daily efforts to edit and correct registration and billing errors during full registration process. Identifies ways to reduce follow-up, repetitive or corrective work. Utilizes eRecord programs to facilitate work flow. Manages patient tracking system, ensuring correct location of patients within ED.
• As a designated preceptor, provides training to other EDAS staff on all aspects of department-specific work, including orientation to department and hospital, registration process, and customer service. Acts as information resource for all departmental staff in regards to registration and workflow activities. Attends education programs for the department at the direction of supervisor and teaches other staff.
• Ensures an accurate and complete full registration of the patient is completed prior to discharge of the patient, including insurance verification for new and self-pay patients. Follows up on hold bill report to facilitate reimbursement for Emergency Department services. Collects co-pays.
• Triages patient calls, assesses the urgency of a situation and determines the appropriate action. Serves as point person for handling complaints. Answers incoming phone calls in communications center, routing calls as appropriate. Coordinates transportation for discharged or transferred patients as needed.
• Provides support for departmental activities, including monitoring inventory of supplies and supply ordering. Performs other patient focused tasks, such as escorting patients, offering comfort items, witnessing consent signatures, faxing charts, pulling charts for QA audits or patient care follow up, managing and stocking forms and supplies, and managing requests from clinical staff.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• High School diploma and 1 year related work experience in an administrative office or customer service field required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrated ability to word process documents and enter data into a database preferred
• Demonstrated skills related to achievement of customer satisfaction preferred
• Medical terminology experience preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status,or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.