Economic Development Programs Coordinator

City Of Villa Rica; Villa Rica (GA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Dental care

Vision care

FSA

Pension

Job summary

City of Villa Rica seeks an Economic Development Administrative Assistant to support the Community & Economic Development Department in Villa Rica, GA. The role coordinates calendars, correspondence, records, meetings, and program logistics while handling boards, grants, and community initiatives.

The position requires strong organization, attention to detail, customer service, and discretion to manage multiple deadlines in a public-sector environment.

Qualifications

• Associate or bachelor’s degree in business administration, public administration, office administration, communications, or a related field.
• Three years of progressively responsible administrative, office coordination, records, customer service, or executive-support experience.
• Municipal or other public-sector experience, including support for boards, commissions, public meetings, records, procurement, finance, grants, or community programs.
• An equivalent combination of education, training, and experience that provides the required knowledge and abilities may be considered.

Responsibilities

• Manage calendars, meeting logistics, appointments, telephone calls, email, mail, correspondence, and follow-up for the department.
• Draft, format, proofread, and distribute letters, reports, presentations, forms, notices, and other departmental materials.
• Receive and route inquiries from businesses, developers, residents, vendors, partners, and elected or appointed officials; provide accurate information with assigned department or authorities/commissions.
• Maintain organized electronic and paper files, contact lists, calendars, project records, and confidential materials.
• Coordinate meeting schedules, notices, agendas, packets, room setup, attendance, minutes, and action logs for boards and commissions.
• Track deadlines and follow-up items and communicate assignments to staff or partners.
• Maintain official departmental records in accordance with City procedures and records-retention requirements.
• Prepare requisitions, purchase orders, invoices, reimbursements, subscriptions, vendor documentation, and routine budget records in coordination with Finance.
• Support grant applications, awards, reporting, and compliance documentation; maintain calendars of required submissions.

Skills

Administrative coordination

Executive support

Customer service

Discretion & confidentiality

Education

Associate or bachelor’s degree in business administration, public administration, office administration, communications, or related field

Tools

Microsoft 365

CRM systems

Website management

Event-registration systems

Job description

City of Villa Rica seeks an Economic Development Administrative Assistant to support the Community & Economic Development Department in Villa Rica, GA. The role coordinates calendars, correspondence, records, meetings, and program logistics while handling boards, grants, and community initiatives.

The position requires strong organization, attention to detail, customer service, and discretion to manage multiple deadlines in a public-sector environment.