Early Learning System Initiative Program Coordinator

OSU Oregon State University; Corvallis (OR); Hybrid; USD 66,000 - 70,000; Full time

Job summary

OSU Oregon State University in Corvallis seeks two Program Coordinators for the Early Learning System Initiative (ELSI). This full-time, 12-month professional faculty role manages day-to-day operations, coordinates with internal teams and statewide partners, and supports development of professional learning resources and evaluations.

The role emphasizes equity-driven development, strong organizational skills, and independent decision‑making.

Qualifications

• Bachelor degree in Public Health, Human Development, Education, or a related field.
• 3 years of experience providing administrative support to a program or office.
• Experience in early care and education settings.
• Demonstrated ability to manage projects and workflows that improve efficiency and support cross‑functional coordination.
• Experience with implementation and aligning processes across multiple teams or organizations in a respectful and inclusive manner.
• Ability to interact and communicate successfully and inclusively with a broad and diverse audience.
• Demonstrated ability to work productively and cooperatively in teams and contribute to an inclusive team culture.
• Proficiency in MS Word, Excel, and Adobe.
• Experience using project management tools or platforms to support team coordination.
• Demonstrated experience working with initiatives that engage communities of color and underserved groups.
• Ability to promote cultural competence across all constituencies.
• Strong oral and written English communication skills.

Responsibilities

• Manage Core activities, schedules, deliverables, and priorities while supporting implementation of initiatives with statewide partners.
• Serve as a central point of coordination for team members, leadership, and external partners, responding to inquiries and supporting collaborative efforts.
• Prepare reports, surveys, and documentation; collect, analyze, and communicate evaluation data to support continuous improvement and accountability.
• Provide administrative and operational support for staff and student employees, maintaining efficient workflows and organizational systems.
• Schedule and facilitate meetings, manage team calendars, develop agendas, document decisions, and track action items through completion.
• Organize and support in-person, virtual, and hybrid events, including logistics, registration, materials, vendor coordination, participant communications, and on‑site troubleshooting.
• Maintain shared resources and documentation, and edit, format, and finalize program materials to ensure accuracy, consistency, accessibility, and timely delivery.

Skills

Administrative support

Project coordination

Cross‑functional coordination

Written and verbal communication

MS Word

Excel

Adobe

Project management tools

Diversity and inclusion

Team collaboration

Education

Bachelor degree in Public Health, Human Development, Education, or related field

Tools

MS Word

Excel

Adobe

Job description

Job Summary

The Hallie E. Ford Center for Healthy Children and Families in the College of Health is seeking two (2) Program Coordinators for their Early Learning System Initiative (ELSI). These are full-time (1.00 FTE), 12-month, professional faculty positions. The Hallie E. Ford Center for Healthy Children and Families promotes the development and well-being of children, youth and families by generating, translating and sharing research-based knowledge. The center advocates a holistic, interdisciplinary approach to research, training and outreach that has far-reaching consequences for Oregon and beyond. Points of pride include the NIH-funded children’s environmental health center (ASP3IRE), the Early Learning System Initiative (ELSI), the Oregon Parenting Education Collaborative (OPEC), the Family Policy Group, the BE Physically Active 2Day (BEPA 2.0), the Engaging the Next Latinx Youth for Change and Equity project, and projects focusing on children’s school success. The ELSI Program Coordinator supports the Early Learning System Initiative (ELSI) in advancing Oregon’s early childhood workforce through equity-driven professional development. This role manages day-to-day operations of an individual core, including scheduling, communication, and documentation, while serving as a key liaison between internal teams and statewide partners. The coordinator contributes to the design and delivery of professional learning resources and trainings, supports evaluation and reporting processes, and ensures program activities align with strategic priorities. Success in this position requires strong organizational skills, independent decision‑making, and a commitment to collaboration and equity.

Key Responsibilities

• Manage Core activities, schedules, deliverables, and priorities while supporting implementation of initiatives with statewide partners.
• Serve as a central point of coordination for team members, leadership, and external partners, responding to inquiries and supporting collaborative efforts.
• Prepare reports, surveys, and documentation; collect, analyze, and communicate evaluation data to support continuous improvement and accountability.
• Provide administrative and operational support for staff and student employees, maintaining efficient workflows and organizational systems.
• Schedule and facilitate meetings, manage team calendars, develop agendas, document decisions, and track action items through completion.
• Organize and support in-person, virtual, and hybrid events, including logistics, registration, materials, vendor coordination, participant communications, and on‑site troubleshooting.
• Maintain shared resources and documentation, and edit, format, and finalize program materials to ensure accuracy, consistency, accessibility, and timely delivery.

Qualifications

Required Qualifications

• Bachelor degree in Public Health, Human Development, Education, or a related field.
• 3 years of experience providing administrative support to a program or office.
• Experience in early care and education settings.
• Demonstrated ability to manage projects and workflows that improve efficiency and support cross‑functional coordination.
• Experience with implementation and aligning processes across multiple teams or organizations in a respectful and inclusive manner.
• Ability to interact and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a professional manner.
• Demonstrated ability to work productively and cooperatively in teams, and to contribute to an inclusive team culture where all individuals feel valued and respected.
• Proficiency in MS Word, Excel, and Adobe.
• Experience using project management tools or platforms to support team coordination.
• Demonstrated experience working in or with initiatives that support or engage communities of color and people that hold identities that have been historically underrepresented and underserved.
• Ability to promote cultural competence across all constituencies.
• Strong oral and written English communication skills.

Preferred Qualifications

• Knowledge of adult learning principles and experience designing or facilitating professional development for adult learners.
• Knowledge of NAEYC standards and Competencies.
• Knowledge of the Oregon Coaching Competencies.
• Proficiency in Spanish (written and verbal).
• Experience with statewide early learning systems or multi‑agency collaboration.
• Knowledge of equity‑focused practices and culturally responsive professional development.
• Understanding of Oregon’s early learning policies and quality improvement frameworks.

Working Conditions / Schedule

This position works standard university business hours, Monday through Friday, in a typical office environment, with in‑office, remote, and hybrid work as needed to support team and partner coordination. Occasional evening or weekend work is required to support trainings and multi‑day events. In‑state travel is required to attend and facilitate professional learning sessions and partner meetings across Oregon, including occasional overnight travel. The role involves regular use of standard office and virtual meeting technology.

Salary Range

Salary Range: $66,000-$70,000

Anticipated Start Date

Anticipated Start Date: 2026-12-01

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.

If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job‑related pre‑employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre‑employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

FACTS

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University.

If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

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