Early Learning Program Coordinator

YWCA; Pittsburgh (Allegheny County); On-site; USD 42,000 - 58,000; Full time

Job summary

The YWCA Greater Pittsburgh is seeking a Program Coordinator for the Early Learning, Child Development & Education programs. You will help coordinate quality programs across toddler through Pre-K classrooms, ensuring compliance with PA Early Learning Standards, NAEYC and CACFP requirements while assisting with classroom instruction as needed.

You will plan activities, supervise staff, maintain records, and engage with families and the community.

Qualifications

• Must meet one of the education/experience combinations listed.
• Serve Safe Certification is required or preferred.
• Experience with DHS, NAEYC, CACFP standards is preferred.
• Ability to pass background checks and health screenings.

Responsibilities

• Coordinate daily activities and supervise Assistant Group Supervisors in the absence of the Group Supervisor.
• Work with Director or Group Supervisor on goal areas after ERS and program evaluations.
• Implement Creative Curriculum, OUNCE Work/Sampling assessments.
• Plan and execute developmentally appropriate activities and prepare safe environments.
• Maintain compliance with DHS health & safety regulations.
• Maintain accurate records, assessments, and children's work samples.
• Attend staff and parent meetings and complete required reports.
• Assists with meal prep and supports program implementation of new grants.
• Represent YWCA Greater Pittsburgh to families and the community.

Skills

PA Early Learning Standards

Keystone STARS

Environmental Rating Standards

NAEYC standards

CACFP standards

MS Office

Google Drive

Zoom

Teams

ProCare familiarity

ELRC familiarity

Community engagement

Communication skills

Education

Associate degree with 30 credits in ECE/related field + 3 years of experience

Associate degree in ECE/related field + 2 years of experience

Bachelor's degree with 30 credits in ECE/related field + 1 year of experience

Bachelor's degree in ECE/related field

Serve Safe Certification

Job description

Job Summary

The Program Coordinator works as part of a team made up of the Early Learning, Child Development & Education Director, Group Supervisors, Assistant Group Supervisors, Administrative Assistant, and Cook. They ensure the coordination of quality program (in particular, PA Early Learning Standards, NAEYC (National Association of the Education of Young Children) and/or Keystone STARS requirements, as well as CACFP (Child and Adult Care Food Program)) for all age groups in the Early Learning, Child Development & Education Programs. Coordination responsibilities will include in classroom instruction/teaching (as needed), administrative coordination tasks (regular/ongoing), across Toddler age childcare classrooms and Pre-K Counts classrooms, and community engagement (regular/ongoing).

Requirements

Qualifications

Candidates must meet one of the following qualifications:

• An associate degree from an accredited college or university, including 30 credit hours in early childhood education, child development, special education, elementary education or the human services field and three years of experience with children. OR
• An associate degree from an accredited college or university in early childhood education, child development, special education, elementary education or the human services field and two years of experience with children. OR
• A bachelor's degree from an accredited college or university including 30 credit hours in early childhood education, child development, special education, elementary education or the human services field and one year of experience with children. OR
• A bachelor's degree from an accredited college or university in early childhood education, child development, special education, elementary education or the human services field.
• A Serve Safe Certification

Desired Knowledge/Skills/Abilities

• Demonstrated knowledge of PA Early Learning Standards, PA Keystone STARS Program, and Environmental Rating Standards. Knowledge of NAEYC PA DHS, and CACFP standards, regulations, and requirements are preferred.
• Ability to pass and maintain Act 33/34 clearances, FBI fingerprints, National Sex Offender Registry (NSOR) clearance, criminal background checks and TB Test.
• Pennsylvania Mandated Reporter training certification.
• Proficiency in Microsoft Office and knowledge/experience with Google Drive, Zoom, & Teams.
• Graphics software familiarity.
• Familiarity with ProCare, PELICAN Provider Self-Service, and ELRC (Early Learning Resource Center) formerly CCIS preferred.
• Knowledge of community resources and capacity to develop community cooperation to ensure that families receive comprehensive services.
• Strong communication/organizational skills needed for training and family engagement activities.
• Ability to lift children up to 50 lbs.
• Ability to pass a Child Care Staff Health Assessment.
• Access to reliable transportation and ability to get to all Early Learning Locations, including those not on a public bus route.
• Ability to work occasional evenings/weekends (Schedule will be flexed on these occasions).

Essential Job Functions

• Coordinate daily activities and supervise Assistant Group Supervisors in the absence of the Group Supervisor.
• Work with Director or Group Supervisor on goal areas after the completion of the Environmental Rating Scales (ERS) and other evaluations of programs.
• Implement Creative Curriculum, OUNCE Work/Sampling assessments.
• Plan and execute appropriate activities for the children each day and complete weekly activity plans and prepare safe, child-centered environments.
• Ensure each age group is participating in developmentally appropriate activities.
• Maintain compliance with DHS(Department of Human Services) health & safety regulations.
• Maintain accurate records, assessments, and children’s work samples.
• Attend staff and parent meetings (when required).
• Complete all required reports in a timely fashion.
• Administer medication in accordance with DHS regulations and YWCA GP policy.
• Ensure the safety of children by observing and executing preventative measures.
• Represent the goals of YWCA Greater Pittsburgh and the philosophy of the Early Learning, Child Development & Education facility to parents and community.
• Assist with development of department marketing materials in alignment with YWCA GP branding and potentially in coordination with YWCA GP’s Communications Manager.
• Coordinate and execute family and community engagement activities.
• Assist with program implementation of new grant related projects.
• Submits financial documentation such as receipts, invoices, to supervisor in a timely manner.
• Maintain health and safety standards, policies, and regulations (i.e., cleanliness, using proper sanitization and personal care routines, removes all trash from playground and other shared areas before exiting the area).
• Maintain a high level of confidentiality when working with sensitive and partner family, vendor, employee, and contract information.
• Display consistent professionalism when interacting with internal and external customers.
• Assume responsibility for the operation of the Center in the absence of the Director and Manager of Early Learning, Child Development & Education.
• Maintain a 9:30-5:30 pm schedule and close the childcare program each day.
• Assists with meal prep in the absence of the Early Learning Cook.
• Performs other such duties assigned within the scope of the Early Learning, Child Development & Education focus area.