Early Career Program Specialist

KSM Business Services, Inc.; Indianapolis (IN); On-site; USD 50,000 - 68,000; Full time

Job summary

KSM Business Services, Inc. is seeking an Early Career Program Specialist to coordinate our internship program and support early career development experiences.

Reporting to the Early Career Program Manager, you will manage logistics, communications, participant support, and tracking from prep through transition to full-time employment. You will partner with Talent Acquisition, People Operations, IT, and other teams to schedule training, events, onboarding, and materials; serve as a primary

Qualifications

• Bachelor's degree or equivalent related experience.
• 2-4 years coordinating programs, events, or projects in learning/development or HR.
• Strong organization, attention to detail, communication, and customer service.
• Ability to collaborate across teams and support program data tracking.

Responsibilities

• Coordinate internship schedules, training, events, communications, materials, and onboarding activities with Talent Acquisition, People Ops, IT, and others.
• Serve as primary day-to-day resource for interns and intern coordinators, addressing routine questions and escalating concerns.
• Coordinate early career development sessions, including registration, scheduling, tech, materials, and facilitator support.
• Facilitate or co-facilitate standardized sessions and support KSM Academies activities.
• Collect feedback and program data, coordinate surveys, and prepare reports to evaluate participant experiences.
• Maintain program checklists, templates, resources, and project plans; suggest improvements.
• Track program expenses and vendor information; provide logistical support for other Talent Development programs.
• Other duties as assigned.

Skills

Program coordination

Communication

Relationship building

Customer service

Team collaboration

Education

Bachelor's degree in Human Resources, Education, I/O Psychology, Business, or related field

Job description

Job Description

We're KSM, one of the top 50 largest independent advisory, tax, and audit firms in the United States. But more than our size, it's our people and culture that set us apart. We believe great things happen when people are supported, challenged, and given the freedom to do their very best work. That's why we've built a workplace where your career and personal life can thrive together - where you have the flexibility to manage your time, the resources to grow, and a team that genuinely cares about your success. We've been employee-owned since 2001, giving every team member a stake in our collective success. This ownership mentality fosters a culture of collaboration, curiosity, and excellence - where new ideas are welcomed, different perspectives are valued, and you're encouraged to explore what excites you most. Whether you're expanding your skills, tackling new challenges, or making an impact beyond the office, we provide the resources and support to help you grow in the direction that’s right for you. At KSM, your contributions matter - not just to the firm, but to your colleagues, clients, and the communities we serve across the U.S.

Position Summary

The Early Career Program Specialist coordinates KSM's internship program and supports early career development experiences. Reporting to the Early Career Program Manager, this position manages program logistics, communications, participant support, and tracking to ensure consistent, engaging experience from internship preparation through the transition to full-time employment.

Responsibilities

• Coordinate internship schedules, training, events, communications, materials, and onboarding activities in partnership with Talent Acquisition, People Operations, IT, and other teams.
• Serve as a primary day-to-day resource for interns and intern coordinators, answering routine questions and escalating concerns as appropriate.
• Coordinate early career development sessions, including registration, scheduling, technology, materials, participant communications, and facilitator support.
• Facilitate or co-facilitate standardized sessions and support networking, leadership, and KSM Academies activities as assigned.
• Collect feedback and program data, coordinate surveys, and prepare reports to evaluate participant experiences and effectiveness.
• Maintain program checklists, templates, resources, and project plans; recommend improvements to processes and delivery.
• Track program expenses and vendor information and provide logistical support for other Talent Development programs as priorities require.
• Other duties as assigned.

Requirements/Qualifications

• Bachelor's degree in Human Resources, Education, I/O Psychology, Business, or a related field, or equivalent related experience.
• 2-4 years of experience coordinating programs, events, or projects, preferably in learning and development, early career, recruiting, human resources, or employee experience.
• Experience managing multiple timelines, detailed logistics, and stakeholder communications from planning through execution.
• Strong organization, attention to detail, communication, relationship-building, and customer service skills.
• Ability to collaborate across teams, solve problems, use software and technology effectively, and support program data tracking and continuous improvement.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category.

KSM only accepts resumes directly submitted by a candidate and referrals submitted by current KSM employees. Unsolicited resumes or candidate profiles sent by staffing agencies and fee-based referral services will not be considered outside of a signed KSM vendor contract. KSM will not pay a fee to recruiters or agencies that do not have a signed KSM vendor contract.

About Us

We're KSM, one of the top 50 largest independent advisory, tax, and audit firms in the U.S. But more than our size, it's our people and culture that set us apart. We believe great things happen when people are supported, challenged, and given the freedom to do their very best work. That's why we've built a workplace where your career and personal life can thrive together - where you have the flexibility to manage your time, the resources to grow, and a team that genuinely cares about your success. We've been employee-owned since 2001, giving every team member a stake in our collective success. This ownership mentality fosters a culture of collaboration, curiosity, and excellence - where new ideas are welcomed, different perspectives are valued, and you're encouraged to explore what excites you most. Whether you're expanding your skills, tackling new challenges, or making an impact beyond the office, we provide the resources and support to help you grow in the direction that’s right for you. At KSM, your contributions matter - not just to the firm, but to your colleagues, clients, and the communities we serve across the U.S.