E-Commerce Front Desk & Admin Coordinator

AppleOne Employment Services; Claremont (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

AppleOne Employment Services is seeking a professional, organized Receptionist to support a fast-paced office environment within an e-commerce and product-driven organization. This role serves as the first point of contact for the office and provides administrative support across E-Commerce, Sales, Marketing, Production, Design, and QA teams.

The ideal candidate will handle front desk responsibilities, assist with samples, shipments, inventory tracking, data entry, and day-to-day administrative

Qualifications

• Previous experience in reception/office administration in e-commerce.
• Bilingual English and Spanish preferred.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Professional, friendly, and customer-focused demeanor.
• High attention to detail with strong follow-through.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Comfortable collaborating with multiple departments.
• Experience handling product samples, shipments, and inventory records.

Responsibilities

• Greet visitors and vendors and maintain a welcoming front desk.
• Answer and direct incoming calls professionally.
• Coordinate conference room scheduling and meetings.
• Receive mail and packages; handle 3–5 inbound shipments daily.
• Prepare outbound shipments for multiple teams; 5–10 daily.
• Maintain product sample inventory records.
• Keep reception and shared spaces clean and presentable.
• Order office and kitchen supplies; monitor inventory.
• Support data entry and administrative tasks for teams.
• Assist with product samples movement for internal use.
• Run occasional errands and assist with special projects.
• Provide day-to-day admin support for productivity.
• Assist with other office and e-commerce-related tasks.

Skills

Bilingual English and Spanish

Organizational skills

Multitasking

Verbal and written communication

Customer-focused demeanor

Attention to detail

Task prioritization

Self-motivated attitude

Interdepartmental collaboration

Microsoft Office

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

AppleOne Employment Services is seeking a professional, organized Receptionist to support a fast-paced office environment within an e-commerce and product-driven organization. This role serves as the first point of contact for the office and provides administrative support across E-Commerce, Sales, Marketing, Production, Design, and QA teams.

The ideal candidate will handle front desk responsibilities, assist with samples, shipments, inventory tracking, data entry, and day-to-day administrative