E-Billing Specialist

Bricker Graydon Wyatt LLP; Cincinnati (OH); Hybrid; USD 65,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

401(k) with employer match

Life insurance

Short- and long-term disability (firm‑

Parental leave

HSA with employer contribution

Flexible spending accounts

Flexible work schedules

Generous paid time off

Job summary

Bricker Graydon Wyatt LLP is seeking an E-Billing Specialist to manage electronic invoicing for lawyers and clients, ensure timely submissions, and resolve billing issues across multiple platforms.

You will support the e-billing lifecycle, coordinate with attorneys, paralegals, and billing staff, and assist with process improvements and system upgrades in a hybrid, client-focused environment.

Qualifications

• Minimum 3+ years of progressive law firm experience in an E-Billing role.
• Experience with Aderant or Elite accounting software.
• Experience supporting electronic billing platforms and legal billing operations.

Responsibilities

• Process electronically billed invoices for assigned attorneys and clients.
• Set up clients transitioning to electronic billing within third-party vendor platforms and Aderant.
• Serve as the firm resource for e-billing platform administration, including Legal Tracker, CounselLink, Collaborati, Brightflag, and Tymetrix 360.
• Monitor invoice validations, approvals, reductions, and rejections to maximize collections and minimize payment delays.
• Communicate e-billing guidelines and updates to the billing team and support firmwide compliance with client billing requirements.
• Maintain e-billing data, including budgets, rates, and timekeeper information across e-billing platforms.
• Manage LEDES file creation and submission for client invoices.
• Process client bills utilizing Prebill Manager and Aderant software.
• Partner with Legal Assistants and Billing Coordinators to resolve billing issues and guideline violations.
• Review, edit, and process prebills and prepare final invoices for client submission.
• Review billing records and supporting documentation for accuracy and completeness.
• Research and respond to accounting and billing inquiries.
• Provide backup support for Billing Coordinators.
• Assist with departmental projects, technology enhancements, upgrades, and other duties as assigned.

Skills

Attention to detail

Communication

Time management

Tools

Aderant

Elite

Legal Tracker

CounselLink

Brightflag

Tymetrix 360

Prebill Manager

Job description

E-Billing Specialist

Cincinnati OH

Bricker Graydon Wyatt

E-Billing Specialist

Location: Cleveland, Columbus, or Cincinnati OH

Schedule: Hybrid with remote flexibility; occasional in-office presence required | Monday-Friday, 8:00 a.m.-5:00 p.m.

Pay Range: $65,000-$77,000 (Final compensation will be determined based on factors such as experience, skills, education, and internal equity.)

At Bricker Graydon Wyatt LLP, we are committed to fostering a firm culture rooted in inclusivity, collaboration, and mutual respect.

We deeply value the unique strengths, experiences, and perspectives that each team member brings. While there are many great reasons to build a career at Bricker Graydon Wyatt, the true driving force behind our success is our people. Our attorneys and professional staff define who we are—and they are the reason we thrive each day. At BGW, you belong.

We offer a comprehensive benefits package, including medical, vision, and dental insurance, 401(k) with employer match, life insurance, firm-paid short- and long-term disability, parental leave, an HSA with employer contribution, flexible spending accounts, flexible work schedules, competitive paid time off, and more.

We are seeking an E-Billing Specialist to join our team.

General Description

Working within the Bricker Graydon Wyatt Finance Team, the E-Billing Specialist is responsible for processing and submitting monthly invoices for electronically billed clients through third-party vendor sites, resolving invoice rejections and reductions, and supporting the administration of all firm e-billing processes. This position serves as a key resource for e-billing platforms and works closely with attorneys, legal assistants, billing coordinators, and clients to ensure accurate, timely billing and compliance with outside counsel guidelines. This position reports directly to the Billing Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

“Essential functions” are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Process electronically billed invoices for assigned attorneys and clients.
• Set up clients transitioning to electronic billing within third-party vendor platforms and Aderant.
• Serve as the firm resource for e-billing platform administration, including Legal Tracker, CounselLink, Collaborati, Brightflag, and Tymetrix 360.
• Monitor invoice validations, approvals, reductions, and rejections to maximize collections and minimize payment delays.
• Communicate e-billing guidelines and updates to the billing team and support firmwide compliance with client billing requirements.
• Maintain e-billing data, including budgets, rates, and timekeeper information across e-billing platforms.
• Manage LEDES file creation and submission for client invoices.
• Process client bills utilizing Prebill Manager and Aderant software.
• Partner with Legal Assistants and Billing Coordinators to resolve billing issues and guideline violations.
• Review, edit, and process prebills and prepare final invoices for client submission.
• Review billing records and supporting documentation for accuracy and completeness.
• Research and respond to accounting and billing inquiries.
• Provide backup support for Billing Coordinators.
• Assist with departmental projects, technology enhancements, upgrades, and other duties as assigned.

Positions Supervised

None

Education/Experience (required)

• 3+ years of progressive law firm experience in an E-Billing role required.
• Experience with Aderant or Elite accounting software required.
• Experience supporting electronic billing platforms and legal billing operations required.

Knowledge / Skills / Abilities

• Proficiency in Microsoft Office products, including Word, Excel, and Outlook.
• Advanced knowledge of electronic billing systems, applications, and formats.
• Strong understanding of law firm accounting procedures and billing workflows.
• Knowledge of client outside counsel guidelines and legal operations requirements.
• Exceptional attention to detail and accuracy.
• Strong analytical, critical thinking, and problem-solving abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Customer service-focused with the ability to build effective working relationships across all levels of the organization.
• Ability to manage multiple priorities, shifting deadlines, and competing demands with minimal supervision.
• Demonstrated ability to work efficiently in a fast-paced professional environment.

Other Requirements

• May work flexible hours as necessary.

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications, or working conditions required of employees assigned to this role. Management reserves the right to modify or add duties at any time. This job description is not an employment agreement or contract.

We offer a full benefits package, including paid family leave and a generous firm 401(k) contribution.

We are an Equal Opportunity Employer. All qualified applicants are welcome without regard to gender, gender identity or gender expression, sexual orientation, race, ethnicity or cultural identity, national origin, religion, age, veteran status, genetics or disability. Women, minorities, LGBTQ+, veterans, and individuals with disabilities are encouraged to apply.