E-Billing Coordinator

BakerHostetler Career; Cleveland (OH); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Pre-tax benefits

Job summary

BakerHostetler is seeking an experienced E-Billing Coordinator for our Finance/Accounting department. This remote role reports to the E-Billing Manager and supports timely rate submissions and new matter originations within e-Billing sites.

You will collaborate with e-billing specialists to upload correct client-approved rates, ensure approvals, and manage accruals and reports. Strong MS Office skills are required.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field required.
• A minimum of three years of e-Billing experience, preferably in a large law firm or professional services.
• Strong client service mindset and teamwork; ability to communicate with partners, attorneys, clients, and staff.

Responsibilities

• Ensure approved firm rates upload to clients’ e-Billing site.
• Open matters using new matter reports within client sites.
• Submit write-offs with approval through workflow portal.

Skills

MS Excel

MS Word

MS Outlook

e-billing systems

Client service

Multi-tasking

Legal Tracker

CounselLink

T360

Elite software

Education

Associate degree in Accounting/Finance/Business Administration

Tools

Elite

Microsoft Office Suite

Job description

Our Finance/Accounting department has an excellent opportunity for an E-Billing Coordinator in any of our offices. This is a non-exempt remote position that reports to the E-Billing Manager. This role is responsible for the timely and successful processing of timekeeper rate submission as well as new matter originations within the e-Billing sites. This role will work closely with all e-billing Specialist to ensure correct rates are uploaded and approved by the client before an invoice is submitted.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Proactively ensuring approved firm rates are uploaded successfully to clients’ e-Billing site
• Use of new matter reports to request matters be opened within client site
• Submit applicable write-offs with approval through workflow portal
• Accruals, status reports and budgets
• ACH forms, document setups
• Assist with Appeals outside of insurance
• Submit Ebilling Vendor Invoices for payment
• Other duties as requested and assigned

REQUIREMENTS:

• Associate degree in Accounting, Finance, Business Administration, or a related field required. A minimum of three years of e-Billing is required, including experience in a large law firm or comparable professional services environment desired. An equivalent combination of relevant education and experience may be considered.
• A strong client service approach and team orientation. Ability to speak effectively and respond to common inquiries or complaints from all levels of clients as well as all internal professional and support staff. Interpersonal communication skills are necessary to maintain effective relationships with partners, attorneys, clients and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook and a strong working knowledge of Excel. Extensive electronic billing experience is desired as well as familiarity with multiple law firm E-Billing vendor systems. (Legal Tracker, CounselLink, T360, etc.) Knowledge of Elite software is highly desirable. Proven aptitude to learn new software applications.
• General knowledge of accounting principles and internal control concepts. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference and proportions to practical situations.
• Demonstrated ability to multi-task and be detail-oriented with strong follow-up methods. Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines. Ability to exercise discretion with confidential and sensitive information.

Compensation

The expected annual salary range for this position is $65,000-80,000. The salary offered will be determined by a wide range of factors, including but not limited to experience level, education, training, geographic location, and relevant skills.

Benefits

Offering competitive pay and benefits while providing a collegial and respectful work environment is part of our commitment to fostering a workplace that values employees.

• Competitive salaries and a performance bonus program
• Group health, dental, and vision insurance
• Multiple plan options and various benefit levels
• Same-sex domestic partner coverage
• Pre-tax premiums
• Coverage beginning on the date of hire
• Group term life and accidental death and dismemberment insurance
• Voluntary supplemental group universal life insurance
• Voluntary accident insurance for employees and their families
• Long-term care insurance
• Short-term disability benefits
• Long-term disability benefits
• Pre-tax benefit programs, including dependent care, health care reimbursement, and transit or qualified parking benefits in most cities
• Retirement program, including a voluntary 401(k) plan

Application Process

Interested candidates should submit their resume and cover letter through the BakerHostetler Careers website.

Equal Employment Opportunity

BakerHostetler is an equal opportunity employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, sexual orientation, gender, gender identity, gender expression, or any other characteristic protected by applicable federal, state, or local law.

BakerHostetler provides reasonable accommodations to qualified individuals with disabilities and applicants with sincerely held religious beliefs in accordance with applicable law.