E-Billing Specialist

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP; Boston (MA); On-site; USD 85,000 - 98,000; Full time

Job summary

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP seeks an E-Billing Specialist to support the billing department by setting up new clients/matters for e-billing and submitting invoices. You will ensure client guidelines are followed, collaborate with attorneys, billing specialists, and external vendors to confirm matters, rates, timekeepers, and budgets are in place before submission.

This role is onsite in Boston or DC.

Qualifications

• Associates degree required; Bachelor's degree preferred.
• 3+ years E-billing experience strongly preferred.
• Experience with Elite/Aderant accounting software required.
• Familiar with common e-billing vendors ( Serengeti, Collaborati, Passport, etc.).
• Proficient in Microsoft Office and meeting platforms.

Responsibilities

• Set up new clients/matters for e-billing.
• Review client guidelines and ensure proper setup of matters.
• Ensure matters, rates, timekeepers, and budgets are in place for e-billing.
• Resolve issues with rejected invoices.
• Coordinate with Collections for resubmissions.
• Maintain status reports for rejections and accruals.
• Monitor e-billing sites for invoice updates.
• Assist with special reporting requests.
• Other duties as assigned.

Skills

Detail-oriented

Excellent communication

Interpersonal skills

Work under pressure

Time management

Organizational skills

Flexible / learn

Education

Associates degree

Bachelor's degree preferred

Tools

Elite (Enterprise or 3E) or Aderant

Serengeti

Collaborati

Passport

BillingPoint

CounselLink

BillBlast

Microsoft Excel

Job description

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

About Us

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.

Role Overview

Under the direction of Billing management and according to established firm policies and procedures, the E-Billing Specialist supports the billing department and attorneys by setting up new clients / matters for e-billing. This position also submits invoices and monitors e-billed client accounts to ensure that client invoices are accurate and successfully submitted in a timely manner.

Responsibilities

• Assists Billing Management and other members of the E-Billing team in setting up new clients/matters for e-billing.
• Reviews client guidelines and works closely with Billing Specialists and Billing Attorneys to ensure compliance with billing guidelines and proper set up of matters.
• Works closely with attorneys, Billing Specialists, client contacts and e-billing vendors to ensure matters, rates, timekeepers, and budgets are in place for e-billing prior to invoice submission.
• Works closely with Billing Attorneys and support staff to resolve issues with rejected invoices.
• Works closely with the Collections Team to communicate special circumstances and statuses of resubmissions.
• Maintains status reports for rejected invoices, appeals and accruals for clients, attorneys and/or management.
• Monitors on a continued basis various external e-billing websites and BillBlast for invoice updates.
• Assists department management and other key firm personnel with special reporting requests.
• Other Duties as assigned.

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• Previous law firm billing experience required; a minimum of 3 years E-billing experience is strongly preferred.\
• Experience with Elite (Enterprise or 3E) or Aderant accounting software required.
• Familiarity with various e-billing software vendors, such as Serengeti, Collaborati, Passport, BillingPoint, CounselLink, e-Billing Hub or BillBlast is a plus.
• Demonstrated proficiency in Microsoft Office Suite, including meeting platforms such as Teams or Zoom, etc., and intermediate level proficiency in Microsoft Excel.
• Ability to understand complex billing arrangements in order to translate those terms into correct E-billing formatting for invoices.
• Detail-oriented and extremely accurate.
• Ability to work well without direct supervision.
• Must have the ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks.
• Excellent organizational skills and ability to efficiently handle multiple tasks.
• Excellent oral and written communication (including spelling and grammar) and interpersonal skills are required.
• Flexible attitude and the ability to deal well with changing assignments and priorities; willingness to learn and acquire advanced duties and provide support to varied firm staff.

Join Finnegan where your skills will drive success of one of the world’s leading IP law firms.

The role is based in our Washington, DC office or Boston, MA office and requires an onsite work schedule five days per week. The base annual pay range for this role is between $85,000 to $98,000 equivalent. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity Statement

Finnegan is an Equal Opportunity Employer. The firm is committed to providing equal employment opportunities to all applicants for employment, as defined by applicable state and federal laws, without regard to race, color, religion, sex, national origin, ancestry, age, sexual orientation, gender identity or expression, physical or mental disability, medical condition, military or veteran status, genetic information, marital status, pregnancy, childbirth, or related medical conditions, or any other protected status in accordance with all applicable federal, state and local laws. For candidates needing reasonable accommodations or assistance with the application process, please contact Human Resources at 202.216.5400.

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