Dynamic Special Events Coordinator: Public Programs

Smithsonian; Washington (District of Columbia); On-site; USD 71,000 - 92,000; Full time

Job summary

Smithsonian National Zoo and Conservation Biology Institute in Washington, DC seeks a dynamic Special Events Coordinator to plan and execute public programs, manage rentals, and coordinate cross-unit events. This role supports mission-driven programming, donor engagement, and revenue-generating activities within a fast-paced team.

Open to qualified candidates; the position is full-time, with evenings/weekends as required and a trust-fund appointment.

Qualifications

• Experience in event planning, public programs, or related fields.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple projects and stakeholders simultaneously; proficiency with MS Office.

Responsibilities

• Plans, coordinates, and executes public programs that align with NZCBI's mission and audience engagement goals.
• Facilitates the full lifecycle of facility rentals from inquiry to closeout and coordinates with stakeholders.
• Develops detailed event timelines and logistics plans; coordinates vendors, catering, transportation, and entertainment services.
• Serves as on-site event coordinator and oversees event execution; engages with VIPs, donors, and partners as needed.
• Prepares analytical reports on attendance and program metrics to inform improvements.

Skills

Event planning

Public programs

Vendor management

Project management

Interpersonal skills

Microsoft Office

Evenings/weekends availability

Driver's license

Tools

Microsoft Office Suite

Job description

Smithsonian National Zoo and Conservation Biology Institute in Washington, DC seeks a dynamic Special Events Coordinator to plan and execute public programs, manage rentals, and coordinate cross-unit events. This role supports mission-driven programming, donor engagement, and revenue-generating activities within a fast-paced team.

Open to qualified candidates; the position is full-time, with evenings/weekends as required and a trust-fund appointment.