Durable Medical Equipment Specialist

sanford; Sioux Falls (SD); On-site; USD 23,000 - 39,000; Full time

Job summary

Sanford Health in Sioux Falls seeks a DME Coordinator to facilitate ordering and delivery of durable medical equipment. You will interact with patients, referral sources, and clinicians to ensure accurate intake and timely service.

Responsibilities include processing orders, obtaining authorizations, educating patients on insurance coverage, assisting with product selection and fitting, and maintaining clear documentation. Some after-hours on-call work may be required.

Qualifications

• High school diploma or equivalent.
• Strong knowledge of computer functions and basic Microsoft Office applications.
• Detail oriented with excellent documentation skills.
• Driver's license when applicable.

Responsibilities

• Facilitate ordering and delivery of DME products with patients, referrals, and clinicians.
• Process patient information timely to enhance satisfaction and revenue.
• Handle inquiries and orders in person, by phone, fax, and email.
• Gather documentation for payer requirements and obtain prior authorizations as needed.
• Educate patients on insurance plans, financial responsibility, and coverage details.
• Assist with product selection and fitting; provide patient education on use and outcomes.
• Maintain accurate delivery tickets and sales orders.
• Balance cash drawer and deposits; keep store clean.
• May be on-call after hours.
• Perform other duties as assigned.

Skills

Computer skills

Documentation

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America's heartland.

Work Shift

8 Hours - Day Shifts (United States of America)

Scheduled Weekly Hours

40

Compensation

Salary Range: $17.50 - $28.00

Union Position

No

Department Details

Summary

Must have a broad understanding of the DME industry, including the intake process, product selection, dispensing and setup, documentation, billing, compliance, and performance management.

Job Description

Provide first-line communication with a variety of patients, referral sources, and clinicians to facilitate ordering and delivery of durable medical equipment (DME) products, supplies and services.

Ensure all patient information is processed timely and accurately to enhance patient satisfaction and optimize revenue. Receive inquiries and orders in person, by telephone, fax, and email. Gather all necessary documentation, as it relates to payer requirements, standard operating procedures, and compliance programs. Obtain any needed prior authorizations for services to be provided according to payer policy. Communicate with patients, caregivers, and providers regarding the coverage, use, and benefits of DME products, supplies and services. Resolve customer concerns, questions, and complaints by identifying problems and coordinating appropriate corrective action. Anticipate patient needs and respond quickly to patient requests.

Input new patient demographics and ordering information into the computer system, creating and assuring accuracy of sale orders and delivery tickets. Educate patients on insurance plans and provisions, financial responsibility, and collection of patient portion. Assist patients with product selection, recommending medically appropriate, cost-effective DME to meet the patient's needs. Provide fitting and patient education on application, use, care and expected outcome for products as indicated by the physician instructions and manufacturer recommendations. This patient education will happen in a variety of patient settings including store, facility, or patient home. Furnish patients with resources, including but not limited to, Customer Handbook, contact numbers, product manuals, reorder information, and educational materials. Process paperwork -confirm accuracy of delivery tickets and complete the sale orders.

Maintain a working knowledge base regarding billing, documentation, and reimbursement guidelines/issues, including but not limited to Medicare, Medicaid, other third party, and contracted payers. Balance the cash drawer and prepares deposits. Assist in maintaining a clean, stocked, and sanitized store. Complete tasks with minimum supervision, exercising independent judgment. May be required to work after store hours in an on‑call capacity. Perform other duties as assigned by management.

Qualifications

High school diploma or equivalent.

Strong knowledge of computer functions and basic Microsoft Office applications. Detail oriented, excellent documentation skills, and the ability to follow through to the end. Basic knowledge of the medical field, with prior experience in home medical equipment preferred.

When applicable, the employee must have a current valid driver's license, and must meet all medical guidelines for Sanford Health Category III drivers.

Sanford is an EEO/AA Employer M/F/Disability/Vet.

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to [e-mail].