DSHS SCC Administrative Assistant 3

State of Washington; Steilacoom (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Additional $10/day premium pay

Free ORCA transit card

On-site premium pay 5% for 3+ days

Job summary

The State of Washington’s Department of Social and Health Services – SCC Administrative Assistant 3 role supports the Chief of Secure Residential Operations by handling a range of administrative duties to keep the chief’s work flowing effectively. You will use judgment to prioritize tasks, coordinate complex workflows, and liaise across managers and staff in a fast-paced environment.

Ideal candidates have strong organizational skills, good time management, and a customer-service mindset, with

Qualifications

• High school graduation or GED.
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• An associate’s degree may substitute for experience.

Responsibilities

• Provide administrative support to the Chief of Secure Residential Operations and chain of command.
• Prioritize, establish, and modify workflow for assigned tasks.
• Coordinate, assign, instruct; track, research, review, correct, follow up, and compile complex admin functions.
• Assist with hiring and confidential personnel activities.
• Serve as liaison between the Chief, managers, and line staff.
• Coordinate information on new employees, visitors, contractors, and job applicants.

Skills

Strong organization

Prioritize work

Time management

Customer service

Team oriented

Education

Associate’s degree in business/public administration

Tools

Word

Excel

PowerPoint

Outlook

Visio

Internet applications

Job description

DSHS SCC Administrative Assistant 3

The Special Commitment Center has an opportunity for you to join our team as an Administrative Assistant 3. This position supports the Chief of Secure Residential Operations, to provide administrative support duties for the purposes of facilitating the Chiefs own work. The Special Commitment Center is committed to providing evidence-based treatment to reduce recidivism and increase public safety. We are looking for teammates who share our vision while promoting engagement and safety, leading to better outcomes for our agency, our clients, and our community.

Note: SCC employees also receive an additional $10 per day premium pay in addition to advertised salary and a free ORCA card for transportation use. Ferry transportation is provided to McNeil Island employees. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

Some of what you will do:

• Provide administrative support to the Chief of Secure Residential Operations and those in their chain of command.
• Utilize independent judgment to prioritize, establish, and modify workflow in support of all assigned tasks.
• Coordinate, assign, instruct; track, research, review, correct, follow up, and compile various complex administrative functions, projects, and flowsheets.
• Assist with hiring and other confidential personnel activities.
• Serve as liaison between the Chief, managers, and line staff who fall under the Chief’s chain of command.
• Coordinate and track necessary information on new employees, resident visitors, professional visitors, contractors, and SCC job applicants.
• Operate smoothly in a fast-paced work environment; maintain flexible and adaptable approaches regarding administrative functions.

Who should apply?

• High school graduation or GED

AND

• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work

OR

• An associate’s degree in business administration, public administration, or a closely related field may substitute for experience.

OR

• One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1.

Preferred knowledge, skills and abilities:

• Strong organization and administrative skills.
• Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions.
• Ability to independently manage time and tasks.
• Strong sense of customer service and team orientation.
• Advanced experience using Word, Excel, PowerPoint, Outlook, Visio, and internet application.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social & Health Services is an equal opportunity employer and does not discriminate in any area of employment, its program or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nebtism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security