DSHS FTAA Fiscal Specialist 1

Washington State Department of Social and Health Services; Medical Lake (WA); Sur place; USD 52 000 - 68 000; Plein temps

Résumé du poste

Washington State Department of Social and Health Services is seeking a Fiscal Specialist 1 at Eastern State Hospital in Medical Lake to manage payroll time records and ensure accuracy under state rules. This on-site role supports the payroll office and requires precise data handling and strict deadlines.

Responsibilities include entering time, reviewing payroll changes, calculating hours and leave, auditing balances, and reconciling records.

Qualifications

• Three years of fiscal record-keeping experience or equivalent.
• Ability to apply collective bargaining agreements, agency policy and state rules.
• Strong accounting basics for payroll and fiscal data.
• Analytical thinking to identify discrepancies and resolve issues.
• Proficiency with HRMS, Leave Tracker, and MS Office.

Responsabilités

• Enter time and attendance records for staff daily.
• Review payroll changes from timesheets, leave requests and source documents.
• Calculate hours, leave accruals, holidays, overtime, and shift differential per pay period.
• Audit leave balances against payroll totals for accuracy.
• Reconcile payroll and leave records and correct errors as needed.
• Collaborate with managers to resolve time/attendance issues per policies.
• Answer questions about leave use, balances, and eligibility for leave programs.
• Enter eligible leave periods for FMLA, PFML, Shared Leave.
• Check deductions and verify paychecks.
• Use position coding to ensure pay comes from correct funds.
• File and archive payroll records per retention rules.
• Prepare payroll reports for hospital departments.

Connaissances

Payroll accuracy

Policy application

Accounting knowledge

Analytical thinking

Data processing

Time management

Communication

Technical aptitude

Confidentiality

Outils

HRMS

Leave Tracker

Microsoft Office

Description du poste

DSHS FTAA Fiscal Specialist 1

Accurate pay starts with strong systems and the people who keep them running. Join DSHS's Finance, Technology, and Analytics Administration (FTAA) as a Fiscal Specialist 1 within the Consolidated Business Services (CBS1) office, located at Eastern State Hospital in Medical Lake.

Description

Accurate pay starts with strong systems and the people who keep them running. Join DSHS's Finance, Technology, and Analytics Administration (FTAA) as a Fiscal Specialist 1 within the Consolidated Business Services (CBS1) office, located at Eastern State Hospital in Medical Lake.

In this role, you will support the payroll office by managing time and attendance records with care and precision. The work moves on tight deadlines and requires strong focus. You will review, enter and check information in the statewide Human Resource Management System, making sure everything lines up with state rules and agency policy.

Please note: This position is 100% on-site with no telework options.

Some Of What You'll Do

• Enter time and attendance records for Eastern State Hospital staff into the statewide Human Resource Management System each day.
• Review, post, and check payroll changes from timesheets, leave requests, and other source documents.
• Calculate part-time hours, leave accruals, part-time holidays, overtime, shift differential, and leave without pay for each twice-monthly pay period.
• Audit leave balances against payroll system totals to make sure leave is recorded correctly.
• Reconcile payroll and leave records for accuracy, and correct errors when needed.
• Work with managers to solve time and attendance issues and apply union contracts, agency policy, and state and federal rules.
• Answer questions from managers, supervisors, and employees about leave use, leave balances, and who qualifies for different leave programs.
• Enter eligible leave periods for programs such as Family Medical Leave Act, Paid Family Medical Leave, and Shared Leave.
• Check deductions and verify that paychecks are correct.
• Use position coding to make sure pay comes from the correct funds.
• File and keep payroll records, and archive records for employees who have left under state retention rules.
• Prepare payroll reports for hospital departments when requested.

We Are Seeking Professionals Who Have

• Three years of fiscal record-keeping experience. OR
• An equivalent combination of education and relevant experience totaling three or more years.

Additional knowledge, skills, and abilities we are looking for

• Payroll accuracy: Review and process time and attendance data with precision to ensure correct pay.
• Policy application: Interpret and apply collective bargaining agreements, agency policy and state and federal rules in daily work.
• Accounting knowledge: Apply basic accounting practices to accurately process and review payroll and fiscal data.
• Analytical thinking: Identify discrepancies, assess information, and make sound decisions to resolve issues.
• Data processing skills: Manage large volumes of payroll and fiscal data with consistency and precision.
• Time management: Prioritize competing tasks and meet strict payroll and reporting deadlines.
• Communication: Clearly explain processes and provide guidance to staff and managers at all levels.
• Technical aptitude: Use systems such as HRMS, Leave Tracker, and Microsoft Office tools to complete work.
• Confidentiality and professionalism: Handle sensitive information appropriately while maintaining reliability and strong attendance.

Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nebotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here . Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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