DSHS FTAA Fiscal Analyst 2

State of Washington; Lakewood (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

The State of Washington is seeking a Fiscal Analyst 2 to support CSTC with Local Funds, Time and Attendance, and payroll processes. You will maintain ledgers, process payments, and provide guidance on fund usage while ensuring compliance with policies and CA/HRMS systems.

You will assist with travel arrangements, reimbursements, and monthly audits, supporting a broad range of financial activities for CSTC and related funds.

Qualifications

• Bachelor’s degree with at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
• Master’s degree in a finance-related field or professional certification can substitute for experience.
• Equivalent combination of education and/or experience will substitute on a year-for-year basis.

Responsibilities

• Handle Local Funds transactions, maintain ledgers, and process payments.
• Manage travel arrangements and reimbursements, and coordinate payroll backup.
• Verify time and attendance records, apply rules, and process leaves and payroll data.

Skills

Payroll accuracy

Policy knowledge

Basic accounting

Problem solving

Data handling

Time management

Clear communication

Computer skills

Education

Bachelor's degree with accounting coursework

Master’s degree in finance-related field

Professional certification (CPA, CIA, CGFM, CMA)

Tools

HRMS

Leave Tracker

Microsoft Office

Job description

DSHS FTAA – Fiscal Analyst 2

This position shares in the responsibility to provide administrative support to the Consolidated Business Services (CBS) Fiscal Analyst Manager in administrating, processing and record keeping involved with Local Funds and Time and Attendance for Child Study and Treatment Center (CSTC).

Local Funds; Position requires extensive knowledge of Local Funds Manual and SAAM. Provides consultation and technical assistance to managers, supervisor and employees on the appropriate use of Local Funds. Responsibilities include processing fiscal calculations, (3) cash drawers and its daily audit, posting transactions to ledgers in Excel spreadsheet, generating check(s) and preparing deposit(s) for Fund 651, 001, 800 and 752. Ensure cash drawers are maintained at the authorized amount. Prepare end of month check stock audit. Provide local funds account balances to all parties necessary for Fund 651 and Fund 800.

Work Study; Maintains the Work Study Program reimbursements, completes timesheets and submits to Student Achievement Council for a 65% reimbursement to CSTC. Ensures work study student meet the criteria, and verifies an authorized agreement is on file and ensures the student work within the hours authorized.

HRSM Payroll: Responsible for a limited amount of CSTC employee's and processes their bimonthly payroll. Acts a backup for the Fiscal Specialist 1-Payroll in their absence will process payroll for all CSTC employees. Requires knowledge of CBA's DSHS & DOP Policies & Procedures and experience with Leave Tracker and Human Resource Mgmt. System (HRMS) payroll system. Verify and apply rules and regulations working with managers to problem solve time & attendance source documents issues and to take corrective action when necessary.

Ensure Title 19 documentation is recorded and Provider One card numbers are issued to nursing staff. Process DSHS Eligibility Reviews as received and ensure timely submission so client medical coverage remain intact. Maintains various logs for operation i.e. PCard log, Vehicle Gas Card Log, Pharmaceutical Prescription pad log, Incoming Mail log and all medical and general use Forms for the Center. Responsible for processing the mail for the Center via the Pitney Bowes postage meter.

Pierce County employees are eligible to receive an Orca Card for transportation needs.

Some of what you'll do:

• Duties Performed: Responsible for daily Local Funds transactions using (3) cash drawers and checks for Fund 001, 651, 800 and 752 and ensuring cash drawers are replenished to their authorize cash level. Maintain Local Funds Excel fund ledgers and audit cash daily. Custodian for CSTC Purchasing Card, maintain PCard logs and ensure back up documentation in in order for the preparation of the PCard monthly payment. Prepare vendor payments for submission to Accounts Payable for processing payment.
• Handle travel arrangements for the Hardship Funds to include, staff transports, air fare, rental cars and post to Hardship log. Review hardship request and bring any questionable items to the attention of the FA5 and/or the CEO. Process travel for CSTC staff using the Travel Employee System (TEMS) and submit to the CST? Director of Administrative and Support Services for approval and submission to TEMS for final processing. Verify work study payroll in HRMS and complete timesheets for submission to the Student Achievement Council for a 65% reimbursement to CSTC. Maintain the bimonthly payroll process of 6 staff in HRMS in order to be ready to backup the Fiscal Specialist 1-Payroll during absence.
• Verify and apply rules and regulations working with managers to problem solve time & attendance source document issues. Fiscal calculation of part-time hours, part-time holiday accruals, shift differential, overtime, standby and LWOP, schedule changes, etc. and entry into Leave Tracker and HRMS payroll system. Process and record T19 Medicaid, maintain various logs, process mail and perform other duties as assigned

Desired skills, knowledge, and abilities:

• Payroll accuracy: Checks time and pay records closely so staff get paid the right amount.
• Policy know how: Follows union contracts, agency rules, and state and federal law in daily work.
• Basic accounting: Uses accounting steps to check payroll and spending records.
• Problem solving: Finds errors, looks at the facts, and picks the right fix.
• Data handling: Works with large amounts of payroll and spending data without mistakes.
• Time management: Gets tasks done in order and meets tight payroll deadlines.
• Clear communication: Explains payroll and leave steps in plain terms to staff and managers.
• Computer skills: Uses HRMS, the Leave Tracker system, and Microsoft Office each day.

Who should apply?

We are looking for professionals with:

• A Bachelor’s degree that includes at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
  OR
• A Master’s degree in a finance-related field, or professional certification such as Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Government Financial Manager (CGFM), or Certified Management Accountant (CMA), which can substitute for professional experience.
  OR
• An equivalent combination of education and/or relevant experience will substitute for the desired qualification on a year for year basis.

Additional information:

• A background check is required for this position.

Questions?

Please reach out to DSHS Recruiter Peter Bonato at [e-mail] and reference job number #09106.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Individuals selected for positions with the Disability Determination Services (DDS) must go through FBI fingerprinting and a complete federal background check investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records, and systems. A pre-screen will be conducted. If the pre-screen is favorable, a job offer can be extended. However, continued employment is contingent upon a full suitability clearance.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at [phone]. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure ( Nepotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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