DS Administrative Assistant

Lamoille County Mental Health Services; Morristown (VT); On-site; USD 55,000 - 75,000; Full time

Job summary

Paycom - ATS is seeking an Administrative Accountant to manage accounts payable and related administrative duties in the Administration department. The role requires 5 years of accounting experience and strong Microsoft Office skills, including Excel and Word.

Familiarity with Great Plains Dynamics and QuickBooks is preferred. The position supports internal controls, prepares payments, codes invoices, and assists with audits while ensuring timely processing of vendor and representative payee

Qualifications

• High School Diploma and 5 years of accounting experience.
• Proficient in Microsoft Office, especially Excel and Word.
• Familiarity with Great Plains Dynamics and QuickBooks accounting software is preferred.

Responsibilities

• Review and code invoices for payment and post to accounting system.
• Prepare payments to vendors and representative payees via check requests or EFT.
• Maintain files and reports for internal and external audits.
• Track deposits and expenditures for accounts payable and related trustee accounts.
• Provide information to auditors and support purchase orders and requisitions as needed.

Skills

Accounting experience

Microsoft Office

Excel

Word

Education

High School Diploma

Associates Degree in Accounting

Tools

Great Plains Dynamics

QuickBooks

Job description

Title: Administrative AccountantCost Center: 100-20Pay Grade: SalaryEffective Date: September 1, 2020Department: AdministrationReplaces Job Description Dated: n/aReports to: Chief Financial OfficerSupervises: N/AJob SummaryThe Administrative Specialist is a multifunctional administrative position with its primary responsibilities toinclude all aspects of accounts payable as well as all other duties that are incumbent of this position asoutlined in the essential functions.To perform this job successfully, an individual must be able to perform each of the duties satisfactorily; the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Essential FunctionsServicesMaintains knowledge pertinent to accounts payable functions including regulations regarding the representative payee accounts.Ensures timely submission of paperwork and reports, both internal and external, to maintain appropriate and required records of service.Complies with all agency contracts and policies; works with Controller and CFO in maintaining strong internal control systems.Review and code all invoices for payment – this includes verification receipt of product or service account and the posting of invoices into the accounting software.Prepare payments to vendors and representative payees (with appropriate check request) and distributes said payments via check or EFT into appropriate vendor/representative account.Tracks and monitors deposits and expenditures for representative payee accounts as well as special trustee accounts.Provides information to auditors as requested.To be responsible for all purchases and requisitions to be made in a timely manner and to insure request are delivered to the appropriate staff/department.Will be responsible for issuing “Shared Living Provider Contracts” by October 1st of each fiscal year.Track and update homeowner’s information as needed.To be responsible for all aspects of the “Company Mileage” software including staff enrollments and discharges.Will list job posting, complete filing and perform other office duties as needed.ProfessionalismParticipates in professional development activities to keep abreast of technical and legal developments.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.The job requires extended periods of sitting as well as frequent periods of walking. It requires the ability to lift approximately 25 lbs. and demands the utilization of keyboard, monitor, and mouse. Accordingly, it requires sufficient dexterity for printing, filing, and handling of paper.ResponsibilitiesPerformance MeasuresComplianceRegularly adheres to established LCMHS policies and procedures.Regularly complies with applicable state and federal laws.Regularly complies with generally accepted accounting standards.Professional ConductAssumes an appropriate professional demeanor and acts as a role model of professional behavior among co-workers.Follows professional ethics. Treats consumers, co-workers, and vendors with dignity and respect.Supports diversity and discourages intolerant behavior.Maintains confidentiality of all personnel records, as well as all consumer information as required by HIPAA, FERPA, and state and federal law.CommunicationAble to respond to common inquiries or complaints from consumers, employees, regulatory agencies, or members of the business community.Communicates effectively both verbally and in writing.Speaks courteously and effectively, with dignity and respect, to consumers, staff members, family members, other professionals, and community members.Resolves issues with co-workers and consumers with dignity and respect.Communicates, both openly and timely, concerning potential task or workload problems, status of workload, and issues that prevents the incumbent from completing tasks in a timely manner.Is aware of his or her abilities and limitations; seeks out supervision when required.Reasoning AbilityCarries out instructions furnished in written, verbal, or diagram form.Solves problems involving several variables.Uses good judgment in regard to communication with consumers, community members, co-workers, all LCMHS staff, and supervisors and directors.Work EnvironmentDoes not publicly display hostility and anger.Communicates potential safety hazards to direct supervisor.Is helpful to co-workers, consumers, community partners, and others.Works as part of a team.Works together with co-workers toward related goals.Other DutiesPerforms related duties as assigned.Performs all tasks and duties in a timely manner.Education/ExperienceRequired: High School Diploma and 5 years’ experience in accounting. Proficient skills in Microsoft Office with required knowledge regarding Microsoft Excel and Word.Preferred: Associates Degree in Accounting and 3 years’ experience in accounts payable and related administrative areas. Familiarity with Great Plains Dynamics and QuickBooks accounting software.License/CertificationsRequired: N/APreferred: N/A