Driver Hiring, Onboarding & Compliance Coordinator

Starr Bus Charters & Tours; Fallsington (Bucks County); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Paid holidays

Paid vacation

Paid sick time

401(k)

Company-paid life insurance

Short-term disability

Employee discounts on Starr ToursVacat

Job summary

Starr Bus Charter & Tours is seeking an HR professional to lead driver recruitment and compliance. This in-office role covers end-to-end screening, pre-employment checks, onboarding, and training coordination in collaboration with the training team.

You'll maintain driver qualification files, monitor CDL compliance, manage communications with candidates, and ensure timely, accurate payroll setup and records for a fast-paced transportation operation.

Qualifications

• At least 1 year of experience in HR, recruiting, onboarding, or compliance administration.
• Experience conducting phone screens or interviews with job candidates.
• Experience handling confidential personnel, payroll, or medical information.
• Working knowledge of Microsoft 365 suite.
• Ability to work in-office full-time, Monday through Friday.
• Familiarity with FMCSA/DOT regulations (DQ files, drug and alcohol testing, Clearinghouse, PSP).
• Experience with I-9 verification and new-hire paperwork.
• Experience with Avatar Technology, an applicant tracking system, or similar compliance or HR software.
• Proficiency using AI tools to draft documents, organize information, and streamline routine work.

Responsibilities

• Run driver recruiting end to end: manage job ads and recruiting spend with our Indeed account team, review applications and MVRs, conduct phone screens and interviews, and schedule road tests.
• Manage pre-employment compliance, including DOT physicals and drug screens, background checks, FMCSA Clearinghouse queries, PSP reports, and verification of employment requests.
• Prepare offer letters and administer new-hire onboarding paperwork, including I-9 verification, tax forms, and payroll setup with accounting.
• Partner with our training department to schedule new-hire training and track each trainee's progress, and set up trainees in our dispatch, telematics, and training systems.
• Build and maintain Driver Qualification files to FMCSA standards, including road test certificates, annual reviews, and medical certification records.
• Monitor ongoing compliance for all CDL holders, including license and medical card renewals, random and follow-up drug testing, semi-annual MVRs, and annual Clearinghouse queries.
• Issue driver equipment and keep personnel records, contact lists, and insurer rosters up to date.

Skills

HR experience

Recruiting

Onboarding

Compliance administration

Phone screens

Microsoft 365

Confidential data handling

Tools

Avatar Technology

Applicant Tracking System

AI drafting tools

Job description

Starr Bus Charter & Tours has been family-owned for nearly 80 years, and we’re now in our third generation. Our drivers are the face of the company, and we take hiring, qualifying, and supporting them seriously.

This is a fast-paced, deadline-driven role. You'll screen and interview applicants, run every step of pre-employment compliance, work with our training department to schedule and track each new hire's training from first road test to final road test, and keep every driver's qualification file complete and current. You'll often be the first voice a driver candidate hears from Starr, so clear, friendly, and timely communication is a big part of the job.

What You'll Do

• Run driver recruiting end to end: manage job ads and recruiting spend with our Indeed account team, review applications and MVRs, conduct phone screens and interviews, and schedule road tests

• Manage pre-employment compliance, including DOT physicals and drug screens, background checks, FMCSA Clearinghouse queries, PSP reports, and verification of employment requests

• Prepare offer letters and administer new-hire onboarding paperwork, including I-9 verification, tax forms, and payroll setup with accounting

• Partner with our training department to schedule new-hire training and track each trainee's progress, and set up trainees in our dispatch, telematics, and training systems

• Build and maintain Driver Qualification files to FMCSA standards, including road test certificates, annual reviews, and medical certification records

• Monitor ongoing compliance for all CDL holders, including license and medical card renewals, random and follow-up drug testing, semi-annual MVRs, and annual Clearinghouse queries

• Issue driver equipment and keep personnel records, contact lists, and insurer rosters up to date

What We're Looking For

Required:

• At least 1 year of experience in HR, recruiting, onboarding, or compliance administration

• Experience conducting phone screens or interviews with job candidates

• Experience handling confidential personnel, payroll, or medical information

• Working knowledge of Microsoft 365 suite

• Ability to work in-office full-time, Monday through Friday

Preferred:

• Familiarity with FMCSA/DOT regulations (DQ files, drug and alcohol testing, Clearinghouse, PSP)

• Experience with I-9 verification and new-hire paperwork

• Experience with Avatar Technology, an applicant tracking system, or similar compliance or HR software

• Proficiency using AI tools to draft documents, organize information, and streamline routine work

Pay & Benefits

• $23.00–$25.00/hour, paid bi-weekly, based on experience

• Medical, dental, and vision benefits

• Paid holidays, paid vacation, and paid sick time

• 401(k), company-paid life insurance, and short-term disability

• Employee discounts on Starr Tours vacations for you and your family