DPS - IOD - Surplus Specialist - 1912

Texas A&M International; Austin (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

Texas A&M International is seeking an Inventory Clerk to support the Texas Department of Public Safety’s surplus property program in Austin. The role involves receiving, storing, and re-issuing surplus items and coordinating interagency transfers, while maintaining accurate inventory records and adhering to safety standards.

The position requires basic education, 1+ year experience in inventory/warehousing, and proficiency with Microsoft Office and surplus management systems.

Qualifications

• High School diploma or equivalent is required.
• Minimum of one year experience maintaining property inventory records and warehousing.
• Knowledge of surplus property accountability and utilization practices preferred.
• Ability to operate and maintain heavy and light equipment used to load and unload surplus property.

Responsibilities

• Receives surplus items at the designated surplus location.
• Matches asset and serial numbers to inventory transfer tickets.
• Operates forklift and other equipment to move surplus items.
• Maintains records of receiving, pickups, drop-offs and transfers.
• Stays informed on surplus policies and procedures.

Skills

Microsoft Office

CAPPS

SharePoint

Inventory control

Forklift operation

Education

High School Diploma or equivalent

Tools

CAPPS

SharePoint

Forklift

Job description

General Description

Performs moderately complex (journey-level) inventory work. Receives, stores, and re-issues property for Texas Department of Public Safety. Process surplus items currently on inventory/non-inventory items through the current inventory system and the State¿s Surplus Property system; Pick-up, load, transport and deliver surplus to/from the designated surplus location; work with field Property Custodians. Works under general supervision, with moderate latitude for the use of initiative and independent judgement.

Essential Duties / Responsibilities

1. Receives surplus items (inventory and non-inventory items) at the designated surplus location or picks up items received from the GS-9. Coordinate surplus drop-offs from field Property Custodians.

2. Matches the asset number and serial number for surplus items to the inventory transfer ticket before approving transfer. Researches non-tagged items to ensure it is not assigned a number.

3. Ensures that pallets are moved to the correct locations as the process goes through the stages. Work with state agencies to initiate interagency transfers on requested surplus items.

4. Works with Texas state agencies, political subdivisions and assistance organizations on available surplus. Coordinate appointments to view and pick-up with approval.

5. Stays informed on surplus information, forms, policies, and procedure in accordance with the Texas Facilities Commission State Surplus program.

6. Seeks approval from Texas Facilities Commission on surplus requested from political subdivisions or TFC-approved assistance organizations.

7. Lifts, transports and places surplus items of various sizes and weight as needed to ensure surplus items are placed in the correct locations.

8. Operates forklift vehicles of various sizes, pallet jacks, dollies of various types, and other equipment as necessary to transport surplus items. Load and unload trucks and move heavy items.

9. Operates a computer terminal to perform cycle counts, inventory logs and reports using Microsoft Office, SPA, the current inventory system and the current State¿s Surplus Property system.

10. Maintains records for receiving, pick-ups, drop-off and transferring of all surplus property the agency processes.

11. Attends work regularly and observes approved work hours in accordance with agency leave and attendance policies.

12. Perform other duties as assigned.

General Qualifications and Requirements

Education - Graduation from a standard High School or equivalent is required.

Experience - Minimum of one (1) years' experience maintaining property inventory records and in warehousing activities preferred. Working knowledge of surplus property accountability and utilization practices; of the inspection, evaluation and determination of utility of surplus property preferred. Ability to operate and maintain various types of heavy and light equipment used to load and unload surplus property obtained from the agency.

Licensure and/or Certification - If driving is required, must possess a valid driver license from state of residence.

Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Technology - Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.

Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS' core values: Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Schedule and Travel - Availability for after-hour and weekend work is required.

Physical and/or Environmental Demands

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ambulatory skills, e.g. stand, walk, sit;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of fifty (50) pounds anticipated for this position;

Driving requirements: Moderate 2-3x/week.

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.