DOTD Program Specialist 3 DBE/SBE

State of Louisiana; Baton Rouge (LA); On-site; USD 65,000 - 85,000; Full time

Job summary

The Louisiana Department of Transportation and Development (DOTD) seeks a Compliance DOTD Program Specialist 3 to administer the Declaration of Eligibility (DOE) for the DBE program and manage interstate certifications.

The ideal candidate will have extensive experience in transportation program administration, strong written and verbal skills, and the ability to coordinate audits, record retention, and timekeeping as part of the Compliance Programs Section.

Qualifications

• Five years of experience in development, implementation, or administration of a transportation or safety program.
• Six years of full-time work experience in any field plus two years in related area.
• Bachelor's degree plus two years of experience in related field.
• An advanced degree plus one year of related experience.
• Experience substitution: 30 semester hours earned equals one year of experience; max 120 semester hours.

Responsibilities

• Direct, coordinate and administers the DOE process for DBE certified firms.
• Perform in-depth desk audits on firms renewing annually to verify eligibility.
• Maintain DBE certification history file and provide data for reporting.
• Assist Compliance Statewide Program Manager for the Compliance Programs Section.
• Process payments for invoices for DBE/SS Contract per regulations.
• Coordinate meetings and procure equipment/materials as needed.
• Serve as Safety Coordinator and prepare safety reports and meetings.
• Maintain timekeeping records and reports for the sections.

Skills

Communicating Effectively

Demonstrating Accountability

Following Policies and Procedures

Education

Bachelor's degree +2 years in related field

Advanced degree +1 year in related field

Job description

37/50454561/ProgSpec3/10.4.26 Section 37 - Compliance DOTD Program Specialist 3 DBE/SBE

About this Position:

The main purpose of this position is to administer and implement the Declaration of Eligibility (DOE) Procedure by receiving and preparing for processing the Interstate Certifications, Intent to Decertify and De-certifications aspects of the DOTD’s federally mandated Disadvantaged Business Enterprise (DBE) program. The incumbent must maintain current knowledge of the federal and state laws, regulations, guidelines and rulings governing Federal Regulation 49CFR26 of this program.

This role is ideal for a detail-oriented professional with strong verbal and written communication skills, as well as investigative skills.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

While in official capacity, DOTD employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

• Five years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR
• Six years of full-time work experience in any field plus two years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR
• A bachelor's degree plus two years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR
• An advanced degree plus one year of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services.
• EXPERIENCE SUBSTITUTION:
• Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

The job duties and responsibilities listed below are for the DOTD Program Specialist 3 position and represent the duties and responsibilities that the incumbent will be expected to fulfill.

• Under the broad supervision from the DOTO Program Manager (Position 88325), this position directs, coordinates and administers the Declaration of Eligibility (DOE) process for DBE certified firms.
• Perform in-depth desk audits on those firms applying for annual renewal on their anniversary date to determine the firms continued eligibility to participate in the program. Close to 1000 firms are audited annually to ensure there are no changes in ownership and control structure.
• Oversees and has responsibility for the maintenance of the section's computerized DBE certification history file and retrieves data for statistical information required by department personnel and executive staff, state and federal agencies, and outside entities as requested per 49CFR26.81 and 49CFR26.85.
• Incumbent also serves as the principal assistant to the Compliance Statewide Program Manager 2 for the Compliance Programs Section.
• Under the broad supervision of the DOTO Program Manager the incumbent is responsible for processing payment for all invoices received for the DBE/SS Contract in accordance with 23CFRPart230. ll 7.
• For the Compliance Programs Section and Marketing and Communications Support Section, incumbent will coordinate meetings by arranging the meeting site, notifying those who are to attend and overseeing the procurement of any special equipment, supplies, materials or information needed.
• Serves as the Safety Coordinator for Compliance Programs and Marketing and Communications Support Section, and as such prepares accident and safety reports as well as monthly safety meetings and is responsible for routine fire drills.
• Serves as the Record Retention Coordinator and is responsible for determination of record destruction, scanning and storage.
• Serves as the timekeeper for the Compliance Programs Section and Marketing and Communications Support Section by entering time and attendance as well as maintaining all time and attendance records. Also responsible for generating and maintaining all necessary time and attendance reports.

Position Specific Details:

Appointment Type: This position is open to only current DOTD employees; and may be filled by detail to special duty. Compensation: Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval, verification, and applicable pay limitations.

Contact Information:

For further information about this vacancy, contact:
Paula Roddy
State Program Manager, Section 37
[phone]
[e-mail]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services, is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.