DOT Safety Compliance Associate

Wheaton World Wide Moving; Indianapolis (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated compliance auditor to ensure adherence to Federal Motor Carrier Safety Regulations. In this role, you will monitor driver logs, provide essential training on Electronic Logging Devices, and support the safety department with compliance audits. Your expertise will help maintain high standards of safety and efficiency within the organization. This position requires a proactive individual who can thrive in a fast-paced office environment, ensuring that all documentation is accurate and up-to-date. Join a team committed to excellence and make a significant impact in the transportation industry.

Qualifications

• 6 months of experience in the transportation industry preferred.
• Ability to type 35 wpm and maintain accurate records.

Responsibilities

• Review driver logs for accuracy and completeness.
• Provide training on federal hours of service limitations.
• Assist with vehicle inspections and compliance auditing.

Skills

Data Entry

Knowledge of Federal Motor Carrier Safety Regulations

Technical Support for ELD

Communication Skills

Education

High School Diploma or Equivalent

Tools

Electronic Logging Devices (ELD)

Job description

SUMMARY OF RESPONSIBILITIES: Monitors and encourages compliance with Federal Motor Carrier Safety Regulations and Wheaton Corporate policy through auditing of required documentation submitted by drivers. Provide training to drivers regarding the rules and regulations on the proper completion of all the necessary documents. Provide technical assistance on installation, use and troubleshooting operation of Electronic Logging Devices (ELD).

ESSENTIAL RESPONSIBILITIES AND FUNCTIONS:

• Review driver logs for completeness and accuracy, comparing logs to other supporting documentation, including but not limited to fuel receipts, weight tickets, inspections, and accident reports;
• Confirms inspection documentation and provides instructions for possible bonus payment and prepares driver/agent correspondence;
• Prepare and maintain DOT-required roadside inspection files;
• Provides initial training and technical support for drivers and agents on routine Electronic Log Device (ELD) issues;
• Conducts a portion of driver orientation as related to driver logs and safety policies;
• Provides instruction on federal hours of service limitations and daily duty status record maintenance for agents and drivers;
• Identifies roadside violations that can be challenged and follows federal procedure(s) to improve our safety profile in the FMSCA;
• Software support, interact with vendor and agent/driver in troubleshooting and training on ELD hours of service application;
• Assists in the replacement of defective ELDs authorized by the vendor and reviews vendor data on ELD.

OTHER FUNCTIONS: Assists in review and data entry of vehicle inspections. Provides training and assistance to management for new compliance auditors as needed. Assists in sorting and distributing daily mail for the Safety Department. Supports and assists other areas of the Safety Department as needed.

REQUIRED SKILLS AND EXPERIENCE: Must be able to type 35 wpm. Six months of experience in the transportation industry, utilizing knowledge of drivers’ daily duty status reports, is preferred. Accurate data entry and record-keeping skills.

EDUCATIONAL REQUIREMENTS: High school education or equivalent.

ESSENTIAL FUNCTIONS: Must have the ability to sit at a desk and in front of a computer for long periods of time. Physical presence in the office is required. While performing the duties of this job, the employee is regularly required to talk or hear. Must have the ability to handle stress. The employee is occasionally required to sit, stand and walk; specific vision abilities required by this job include appropriate vision needed to read a computer screen, paper forms, and correspondence.

WORKING CONDITIONS: The Job involves in-office work with heavy phone volume.

SAFETY HAZARDS OF THE JOB: This position is an in-office position with minimal hazards. General in-office working conditions with heavy phone volume.

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. The job description is not a contract for employment and either you or the employer may terminate employment at any time for any reason.