DOT & Fleet Compliance Administrator

MEI Industrial Solutions; Coppell (TX); On-site; USD 60,000 - 86,000; Full time

Job summary

MEI Industrial Solutions is seeking a dedicated DOT & Fleet Compliance Administrator in Coppell, TX, to support fleet safety and DOT compliance across regional offices. You will collaborate with Corporate Operations to oversee vehicle and equipment fleets, maintenance programs, and regulatory reporting.

The role emphasizes maintaining driver qualification records, handling ELD and safety policies, and coordinating testing and documentation with vendors and staffing partners.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• 3+ years in transportation, logistics and DOT compliance.
• Ability to interpret and apply laws and regulations and disseminate information to all staff.
• Proficient with Microsoft Office; advanced Excel and accurate data entry.

Responsibilities

• Develop and maintain a fleet management platform for inspection and maintenance of vehicles and equipment.
• Perform DOT-related reporting, including IFTA fuel tax; assist with permits.
• Educate drivers on ELD, dash cameras and related policies.
• Participate in accident/incident reporting and preventive actions.
• Maintain files/records for driver qualifications, including prior employment history and drug/alcohol testing.
• Conduct annual reviews of driving records; ensure CDL medical cards are current.
• Coordinate with talent acquisition and outside staffing for driver documents.
• Coordinate with DOT Manager for random drug and alcohol testing.
• Accumulate fuel receipts and mileage, report to IFTA or vendors, and track fuel usage.
• Liaise with tractor/trailer leasing vendors for unit information, PO, insurance, and invoicing.
• Track capital assets with regional offices and AP, organize receipts.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

DOT & Fleet Compliance Administrator

Full Time Operations Coppell, TX, US

3 days ago Requisition ID: 5064

Position Summary:

The DOT & Fleet Compliance Administrator will support the DOT and Fleet needs of MEI regional offices by working collaboratively with Corporate Operations for the oversight of fleet safety and DOT compliance. Will manage and maintain company programs for assignment, utilization, maintenance, repair, replacement, and disposal of fleet vehicles and equipment.

Essential Job Duties and Responsibilities:

• Developandmaintainafleetmanagementplatformfortheinspectionand maintenanceofvehiclesandequipment,logenginehoursandpreventative maintenanceactivitiesforeachvehicleorpoweredequipment.
• PerformDOT-relatedreporting,includingfueltax(IFTA);assistwithpermit attainment or certifications needed.
• Educatedriversregardingelectronicloggingdevices(ELD),vehicledashcameras and related policies.
• May participate in accident / incident reporting; review reports of accidents or incidents to determine cause and accountability; proactively work towards accident prevention and identify changing trends.
• AssisttheDOTComplianceandFleetManagerwithmaintainingfilesandrecord-keepingfordriverqualifications,includingcompilingprioremploymenthistory, anddrugandalcoholtestinghistory/documentation.
• Participateinconductingannualreviewsofdrivingrecords.EnsureallCDL medicalcardsarecurrentforbothCDLandnon-CDLoperators,andappropriate recordsareprovidedtooutsideentities(stateagencyDOT).Assistmanagement and employees in renewing medical certificates, as necessary.
• Work with talent acquisition and outside staffing agencies to confirm (and attain copies where appropriate) driver qualification documents.
• Coordinate with DOT Manager and regional offices for random pool drug and alcohol testing participation per DOT regulations.
• Accumulate driver fuel receipts and mileage reports. Organize data for required reporting regarding fuel taxes to IFTA or leased tractor vendors. Track and confirm fuel usage reports with on-site fueling services where applicable.
• Function as liaison for MEI and our tractor and trailer leasing vendors to confirm appropriate billed unit information, purchase orders, insurance, and invoicing.
• Work with regional offices and corporate accounting to accurately track capital assets. Assist in the PO requisition process; and timely organize purchasing card receipts for statement reconciliation.

Minimum Qualifications (Experience, Skills, and Education):

• HighSchoolDiplomaorequivalentrequired;highereducation(associatedegree) preferred.
• Previousexperiencesuccessfullyoverseeingmultipletaskssimultaneouslyand working in a fast-paced environment.
• Minimum of 3 years of transportation, logistics and working with DOT compliance regulations required.
• Keep current with and have the ability to interpret and apply laws and regulations and disseminate information to all levels of staff.
• GoodworkingknowledgeofMicrosoftOfficesuitetoincludeWord,Outlook,and PowerPoint;advancedExcelknowledgeandaccuratedataentryskills.
• Excellent organizational and time management skills; utilize time efficiently, work independently, and be detail oriented.
• Effectively able to maintain discretion and confidentiality of employee’s information as appropriate.
• Build positive relationships with required entities.
• Perform regular and predictable work and perform during scheduled and/or agreed upon times.
• Perform all other tasks as necessary and assigned.

Physical Requirements and Working Conditions:

Normal, climate-controlled environment. Work involves frequent use of hands and arms, and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The DOT and Fleet Compliance Administrator must be able to perform General Physical Activities – activities that require considerable use of arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling or moving materials weighing up to 50 pounds. Will frequently work outdoors with exposure to inclement weather and uneven terrain.

Additional Requirements:

WorkwithaTop-of-MindAwarenessforthesafetyofyourselfandeveryoneatthe jobsite.Mustbeabletoworkinahighfunctioningteamenvironment.Displaythe highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. KnowanddeliverthequalityserviceMEI’scustomershavecometoexpect.

Disclaimer:ThisjobdescriptionisintendedtosummarizethetypeandlevelofworkperformedbyaDOT&FleetComplianceAdministratorandisnotanexhaustivelistof allduties,responsibilities,and/orrequirements.MEIreservestherighttochangeor modifythisjobdescriptionortheessentialdutiesofthejob,asnecessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.