DOT Compliance Specialist

Thecentermemphis; Memphis, Northern (TN, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

401K matched up to 10%

Insurance & PTO

Job summary

Barnhart is seeking a DOT Compliance Specialist in Memphis to oversee regulatory requirements, maintain driver files, and coordinate cross-functional processes across departments. The role emphasizes accuracy, adaptability, and sensitive conversations regarding compliance.

The candidate will monitor driver qualification files, manage licensing and monitoring systems, and ensure FMCSA, DOT, and Samsara-related compliance is up to date.

Qualifications

• Knowledge of DOT regulations and regulatory requirements.
• Experience in DOT and transportation compliance preferred.
• Pass drug test, background check, and be fit for duty.
• Valid driver’s license is required.
• Strong communication and organizational skills.
• Ability to navigate regulatory complexities and conversations.

Responsibilities

• Review driver packets for missing information and contact branches.
• Create driver profiles in third-party license monitoring system.
• Run 3-year DOT employment verifications.
• Create driver Samsara profiles and manage hardware.
• Ensure drivers complete FMCSA Drug and Alcohol Clearinghouse queries.
• Audit Driver Qualification Files and coordinate documentation with branches.
• Deactivate inactive drivers in monitoring systems.
• Maintain billing for third-party license monitoring.
• DOT Incident Management: analyze CSA scorecard and report violations.
• Post-accident investigations and CMV compliance.
• HOS compliance.
• ELDT training provider registry maintenance.
• Assist other departments with fleet, sales, maintenance.

Skills

Communication

Excel

Attention to detail

Regulatory compliance

Cross-functional collaboration

DOT compliance

Samsara

Background check

Drug test

Driver's license

Tools

Samsara

DISA reporting tools

Job description

Job Summary:

The DOT Compliance Specialist is responsible for ensuring company-wide compliance with Department of Transportation (DOT) regulations. This role involves monitoring driver qualification files, maintaining regulatory records, and collaborating cross-functionally to manage compliance-related processes. A successful candidate will be highly organized, adaptable, and capable of navigating sensitive compliance conversations.

Key Responsibilities

• New Driver Onboarding
  • Review driver packets for missing information, reach out to branch if missing
  • Create driver profiles in 3rd party license monitoring system
  • Run 3 year DOT employment verification
  • Create driver Samsara profile
  • Ensure drivers have completed pre employment FMCSA Drug and Alcohol Clearinghouse Query
• Maintain Driver Qualification Files (DFQ)
  • Check 3rd party license monitoring system and Barnhart enterprise system for valid DQFs. Communicate with branches for needed documentation.
  • Deactivate drivers in 3rd party license monitoring system and Samsara who no longer work for Barnhart.
  • Audit the branches for Driver File Compliance
  • Maintain billing for 3rd party license monitoring system
• Samara Hardware Management
  • New vehicle hardware ordering and installation
  • Billing for Samsara invoices
  • Assist in troubleshooting device Issues
  • Quarterly: Coordinate Gateway replacements needed throughout the company
• DOT Incident Management: Inspections, Accidents and Reporting
  • BASICs CSA scorecard monthly reporting:
    • Analyze and provide violation information to leadership
    • Submit DataQs if incorrect violation.
  • Post Accidents CMV:
    • Investigate driver compliance
    • See DOT Post Accident/ Violation Checklist
• HOS Compliance
• FMCSA Drug and Alcohol Compliance
  • DISA Compliance Monitoring
  • Update rosters monthly
    • DISA Compliance Monitoring
  • NCMS audits
  • Drug Testing Compliance for all CMV Drivers (FMCSA Policy)
• Entry Level Driver Training (ELDT)
  • Maintain Training Provider Registery
  • Access needed: FMCSA ELDT
• Assist other departments as needed: Fleet, Sales, Maintenance, etc.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Excel.
• Highly organized and detail-oriented.
• Comfortable navigating regulatory complexities and difficult conversations.
• Able to adapt to changing priorities and collaborate across teams.
• Prior experience in DOT compliance, transportation, or logistics preferred.
• Familiarity with FMCSA regulations, Samsara, Supervision, and DISA reporting tools is a plus.
• Must possess valid driver’s license.
• Must pass drug test, fit for duty evaluation and background check.

Barnhart Offers

• Competitive salary
• 401K contributions matched up to 10% of pay
• Insurance, paid time off and other benefits (details in interview)

PURPOSE –

Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER –

Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

NETWORK –

Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE –

Barnhart has a strong team culture -- the "One TEAM." We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran