Donor Stewardship Specialist

California Institute of Technology; Pasadena (CA); On-site; USD 42,000 - 67,000; Full time

Job summary

California Institute of Technology is seeking an experiencedAdministrative Coordinator to support Advancement and Alumni Relations. You will manage gift acknowledgments, maintain confidential donor data in Advance, and prepare reports for leadership, ensuring timely communications and accurate records.

You will also assist with materials mailing, budget tracking, and event support, coordinating meetings and coordinating across teams.

Qualifications

• Bachelor's degree or equivalent related work experience.
• 3+ years of administrative and project coordination experience, two in nonprofit or higher education.
• Excellent organizational, project and time management skills, ability to work independently.
• Meticulous attention to detail and accuracy.
• Excellent written and verbal communication, editing, spelling and proofreading.

Responsibilities

• Coordinate daily processing of gift acknowledgments and related correspondence.
• Maintain confidential data in the Advance database and generate gift reports.
• Facilitate production and mailing of donor materials and reports.
• Track steward ship team budget and manage purchasing activities.
• Provide meeting support and coordinate events for the department.
• Support donor recognition events and mailings.
• Maintain and update the Stewardship team's SharePoint site.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Customer service

Collaboration

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Advance

SharePoint

Job description

California Institute of Technology is seeking an experiencedAdministrative Coordinator to support Advancement and Alumni Relations. You will manage gift acknowledgments, maintain confidential donor data in Advance, and prepare reports for leadership, ensuring timely communications and accurate records.

You will also assist with materials mailing, budget tracking, and event support, coordinating meetings and coordinating across teams.