Donor Relations Assistant

Archdiocese of Chicago; Chicago (IL); On-site; USD 26,000 - 30,000; Full time

Job summary

The Archdiocese of Chicago invites applications for a Donor Relations Assistant within the Stewardship and Development team. The role serves as the first point of contact for donors, handling inquiries, processing gifts, and maintaining donor records with accuracy and confidentiality.

Responsibilities include data entry, mail merges, responding to emails, and supporting fundraising campaigns. Fluency in Spanish and strong customer service skills are essential.

Qualifications

• Fluent in Spanish for donor interactions and correspondence.
• Professional written and verbal communication with donors and parishes.
• Strong organizational and planning skills for data and campaigns.

Responsibilities

• Provide excellent customer service; serve as primary contact for donor calls.
• Draft correspondence and format letters for mail merges.
• Manage emails from parishes, donors, and ticketing system; document donor interactions.

Skills

Spanish fluency

Customer service

Communication

Organization & planning

Multitasking

Critical thinking

Data entry

Database management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

Job description

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Position Summary

The Donor Relations Assistant is an integral member of the Stewardship and Development team as they can be the first interaction between a donor or potential donor and the Archdiocese. Responsibilities include answering donor calls, responding to inquiries and providing excellent customer service. In addition, this position provides data entry and clerical assistance and support to all fundraising campaigns. Every action and donor interaction is a reflection of the archdiocese. Professionalism, good judgment and organization are essential qualities for this role.

Duties And Responsibilities

• Provide excellent customer service. Serve as primary contact for donor phone calls, by resolving inquiries relating to donor accounts promptly and courteously.
• Draft business correspondence and communicate professionally both verbally and in writing with donors and parishes. Assist with various projects, format and send letters individually and through mail mergers.
• Manage and respond to emails from parishes, donors and from our ticketing system.
• Document donor interactions, track actions taken and follow-up needed in database
• Collaborate with other staff members to create and maintain a system-wide integration of data
• Collect and prepare data for records and reports as needed.
• Report review, tracking and correcting of information for online giving as it pertains to donor accounts
• Update and maintain a confidential database of individuals, corporations, foundations, vendors and media contacts.
• Promptly enter credit card gifts, pledge reversals, pledge adjustments, billing cycle changes, start and end dates into the database.
• Manage and respond to emails from parishes and/or donors.
• Organize and file campaign documents regularly.
• Manage/oversee undeliverable mail (log and distribute).
• Update cumulative check log or Record of Subscription for each campaign on a weekly basis.
• Attend required meetings and participate as needed.
• Other duties as assigned
• Maintain a thorough understanding of the mission, goals, and priorities of the Stewardship and Development office.

Requirements

Skills Required

• Ability to read, write and speak fluently in Spanish.
• Ability to communicate professionally via telephone and in writing
• Strong organizational and planning skills
• Demonstrated customer service capabilities
• Process-oriented with strong critical thinking skills
• Ability to handle multiple responsibilities at the same time.
• Fluency in Microsoft Office (Outlook, Word, Excel), data entry and database management

Experience Preferred

• Professional experience in a fundraising environment.
• Ability to communicate professionally via telephone and in writing.

Education Preferred

• Bachelor’s degree from an accredited institution of higher education.

Personal Traits

• Strong work ethic, enthusiasm and confidence.
• Affinity with the overall mission of the Archdiocese of Chicago.
• Must demonstrate understanding, respect, and support for Catholic Church teaching, mission and values.
• Hiring consideration may be given to candidates who are Catholic

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Informaon about our benefit programs is available here.

This position has an hourly range of $18.84 - $22.61. An employee’s pay within the hourly range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.