Donor Events & Stewardship Coordinator (ALUMNI EXTERNAL REL SPEC 3)

University of California - Davis; Davis (CA); On-site; USD 799,000 - 1,426,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

The University of California, Davis is seeking a Donor Events & Stewardship Coordinator within Development & Alumni Relations. This on-site role in Davis plans and manages 50+ alumni and donor events annually to engage supporters and strengthen campus relations.

You will supervise student staff and support endowment stewardship programs, booster benefits, and Team Aggie initiatives, coordinating with athletics and university units.

Qualifications

• Experience planning, coordinating, and managing a wide variety of special events in a large institutional setting.
• Experience recruiting, directing, and motivating volunteers; ability to lead and mentor staff.
• Strong written, oral, and interpersonal communication skills with political acumen.

Responsibilities

• Coordinate 50+ ICA alumni and donor events annually from design to execution.
• Oversee donor relations, stewardship programs, and related endowment activities.
• Administer event budgets and calendar coordination with campus partners.

Skills

Event planning

Volunteer leadership

Communication skills

Job description

Donor Events & Stewardship Coordinator (ALUMNI EXTERNAL REL SPEC 3)

Davis

Job Summary

Under general supervision of the Assistant Athletics Director of Development, plan and manage ICA special events designed to actively engage alumni and donors with ICA and the university through recognition, cultivation, stewardship and solicitation opportunities inherent in these events. In collaboration with Athletics and University special events staff, manage from design to inception over 50 events annually that provide broad positive public relations for ICA and UC Davis, and build and strengthen relationships with alumni and donors. Administer ICA special events, including the operation and financial management of each event, coordination of the ICA events calendar with the university calendar, and serve as the department liaison for ICA donor related events to the coaches, staff, and other campus units. This position will also provide general supervision to event-based student support staff and athletics development fellows. This position will also personally manage all stewardship efforts for UC Davis Athletics donors, including management of endowment stewardship programs, Team Aggie benefit fulfillment, and sport specific booster program benefits in conjunction with other athletics development staff.

Apply By Date

October 22, 2026 at 11:59pm.

Minimum Qualifications

• Experience planning, coordinating, and managing a wide variety of special events in a large institutional setting. Experience recruiting, directing, and motivating volunteers; skill to lead and mentor administrative and student staff in a team environment.
• Experience in planning and implementing goal‑oriented events.
• Knowledge of fundraising principles, practices, and trends, preferably in a university setting. Project management skills.
  Analytical and critical thinking skills, including skill in creative and effective decision‑making and problem identification/avoidance/resolution. Written, oral and interpersonal communication skills, including political acumen, to build and maintain effective working relationship at all organizational levels and with outside constituencies.

Preferred Qualifications

• Knowledge of acceptable budget practices; experience preparing budgets, budget reports/forecast projections and reconciling expenses.
• Skill to use Internet, spreadsheets, databases and the use of Advance Information Systems (clipboards, event coordination, query tools, etc.) Ability to represent information about Intercollegiate Athletics, the University, its people, mission, and work to a variety of people over the phone and in person.

Key Responsibilities

• 60% - Special and Donor Events Management
• 30% - Donor Relations and Stewardship
• 10% - Administration and Budget

Department Overview

Development & Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.

POSITION INFORMATION

• Departmental Budgeted Salary Range: $73,000 annually
• Full ALUMNI EXTERNAL REL SPEC 3 Pay Scale: $71,600 - $127,800
• Salary Frequency: Monthly
• Salary Grade: 21
• UC Job Title: ALUMNI EXTERNAL REL SPEC 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F 8am-5pm
• Location: Vernard B. Hickey Gymnasium, Davis Campus
• Union Representation: CX
• Benefits Eligible: Yes
• H1-B Eligible: Applicants must be permanently authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
• Hybrid/Remote/Onsite: This position is on‑site five days a week. This position is based in Davis, CA.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• * High quality and low‑cost medical plans to choose from to fit your family's needs
• * UC pays for Dental and Vision insurance premiums for you and your family
• * Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• * Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• * Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• * Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• * Access to free professional development courses and learning opportunities for personal and professional growth
• * WorkLife and Wellness programs and resources
• * On‑site Employee Assistance Program including access to free mental health services
• * Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• * Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• * Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• * UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours
• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis Development and Alumni Relations (DEVAR) embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer

Principles of Community

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affiliation Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti‑Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere