Donor Development Coordinator

communityactionskagit; Mount Vernon (WA); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Medical & Dental

Life Insurance

401(k) Match

Sick and Vacation Leave

Holidays

Health Club Discount

Job summary

Community Action of Skagit County is seeking a Donor Development Coordinator to strengthen our fundraising program. The role focuses on donor relations, data management in DonorPerfect, and supporting grant processes and communications.

The position is hourly, full-time at 37.5 hours per week, with opportunities to contribute to annual fundraising events and stewardship metrics. A background in marketing, communications or event planning is helpful but not required.

Qualifications

• Bachelor's degree preferred but not required.
• Fundraising, marketing or communications experience preferred.
• Experience using donor databases and prospect tracking.

Responsibilities

• Lead Annual Fundraising Plan and update dashboards to track progress.
• Coordinate donor relationships across foundations, businesses and clubs.
• Manage donor records in DonorPerfect and generate reports.
• Coordinate grants prospect research, proposals and reporting.
• Draft donor emails, newsletters and social content each month.

Job description

Employment Opportunity

Community Action of Skagit County is hiring a Donor Development Coordinator to help strengthen our fundraising program! If you enjoy building relationships, working with databases, and have experience in marketing, communications, or event planning, we encourage you to apply. You don’t need to check every box; Some skills can be learned! We welcome applicants who bring different perspectives, experiences, and backgrounds to our work.

The Donor Development Coordinator is responsible for supporting fundraising efforts, managing donor relationships and the constituent database, processing contributions, coordinating donor thank-you activities, and tracking stewardship metrics. The position also coordinates private grants, identifies funding opportunities, and collaborates with grant write and leadership on funding requests. This will be a hourly full time position at 37.5 hours per week.

JOB DUTIES and RESPONSIBILITIES INCLUDE:

1. Lead coordination of Annual Fundraising Plan, under direction of the Community Engagement Director and working with a development team. Update monthly dashboard, track progress and keep others accountable for deadlines.
2. Coordinate relationships with donors, foundations, businesses and other sponsorships, service clubs, vendors, communities of faith and other relationship portfolios.
3. Manage data entry and records of confidential donor and prospect information, financial gifts, in‑kind donations, and volunteer data. Train staff on database standards to ensure accurate and clean records. Optimize and maintain the DonorPerfect database to track and strengthen constituent relationships, including documentation and reporting.
4. Work with Finance Department to ensure donations are recorded and imported into agency software accurately.
5. Coordinate private grants program, including prospect research, proposal and reporting writing, scheduling, stewardship, and grant tracking in collaboration with Development, Finance, and program teams. Lead weekly foundation grant meetings to review deadlines and opportunities. Coordinate meetings between agency leadership and funders and assist with prospect research and review of grant applications.
6. Coordinate donor marketing and communications with Marketing & Communications team using DonorPerfect, Constant Contact, and social media. Draft monthly donor emails and social media content, coordinate the annual Impact Report and its mailing, and manage the donor newsletter, annual and special solicitations, and bulk mailings.
7. Lead and track donor acknowledgements and receipts and drive continuous improvements efforts to make process more efficient.
8. Coordinate outreach and fundraising events, including marketing, sponsorships, logistics, venue relations, and event data management. Support the Development Team in planning the annual Spirit of Hope signature event and other events outlined in the Fundraising Plan.
9. Support the Board of Directors’ Donor Development Committee with scheduling, follow‑up, note taking, and assigned projects.
10. Promote a healthy, transparent, professional, and kind work environment.
11. Attend staff meetings, training, and workshops as required.
12. Other related duties as assigned by management.

QUALIFICATIONS INCLUDE:

Education & Experience

• Bachelor's degree in related field preferred but not required.
• Experience in fundraising, marketing and communications highly preferred.
• Database management experience highly desired.
• Experience using databases to source and track prospect and donor information preferred.
• Or a combination of education/experience meeting required job qualifications.

License(s) & Certification(s)

• Valid driver’s license and auto liability insurance required for work related travel.
• First Aid & CPR Certified. (within 6 months of hire)

Skills & Abilities

• Must possess strong data skills and have a high attention to detail.
• Critical thinking skills. Ability to analyze and interpret data and relate to strategic plans.
• Ability to work independently and as part of a team, knowing when to take initiative and accept direction.
• Strong customer service and interpersonal skills that include proper etiquette in social and business settings.
• Strong project management skills.
• Strong organization and time management required, with ability to multi‑task.
• Ability to be an effective and positive ambassador for the agency.
• Ability to navigate Microsoft Office applications, including Microsoft 365, Excel, Word, Teams and Outlook. Ability to work in DonorPerfect and QGive preferred.
• Skills and ability to work in Canva, Adobe Creative Suite, Constant Contact, and social media desired.
• Must have strong and effective communication skills (oral and written).
• Competency of standard office procedures and equipment.
• Demonstrated ability to work harmoniously with people from varied cultural, socioeconomic, educational and experiential backgrounds.

COMPENSATION AND BENEFITS:

Starting pay wage range between $30.47 - $33.63 per hour (DOE)

Benefits include:

• Medical & Dental Insurance including Rx and Vision
• Life Insurance and AD&D coverage
• 401(k) Retirement Plan (3.5% Employer Match)
• Paid Sick and Vacation Leave
• 12 Holidays per year
• Health club discount

(Community Action reserves right to modify, amend, or terminate any benefit at any time for any reason.)

Community Action of Skagit County reserves the right to extend application deadlines and to modify the selection schedule without notice, to form eligibility lists for, or make appointments to, other positions with similar employment requirements. Community Action of Skagit County is an Equal Opportunity Employer. Should you require accommodation in the application process, please contact our HR Department.