Documentation Systems Administrator: Policy & Compliance

REDPATH MINING; Arizona; On-site; USD 70,000 - 110,000; Full time

Job summary

Redpath Mining seeks a Document Control Specialist to develop, edit, and maintain corporate documents, ensuring compliance with industry standards and regulatory requirements. You will implement controls, support audits, and collaborate across operations, safety, HR, and finance.

The role requires 3–5 years in document development, strong writing and communication, and the ability to manage multiple projects in a mining context. Flexibility for overtime and field-related tasks is expected.

Qualifications

• 3–5 years of document development and control experience in mining or heavy industry.
• Strong regulatory compliance and safety knowledge.
• Excellent written and verbal communication.
• Proficiency with document management software and MS Office.
• Ability to manage multiple projects independently.
• Knowledge of underground mining environment and mine regulations.

Responsibilities

• Develop, edit, and maintain corporate documents.
• Implement and manage a document control system.
• Ensure documents meet legal and regulatory requirements.
• Collaborate with operations, safety, HR, and finance.
• Develop training programs and materials.
• Support audits with documentation.
• Identify process improvements in document management.
• Oversee safety and compliance during work.
• Follow instructions and maintain confidentiality.
• Possess valid State Driver's License if required.
• Maintain safe work areas and perform Field Level Risk Assessments.
• Overtime as required.
• Complies with Redpath Policies.
• Other duties as assigned.

Skills

Document management

Regulatory compliance

MS Office

Technical writing

Attention to detail

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

Document management software

Job description

Job Description

Responsible for developing, managing, and ensuring compliance with all corporate documentation, including policies, procedures, and operational manuals. This role is critical in maintaining the integrity and effectiveness of documentation systems to support operational excellence and regulatory compliance

Job Description

Responsible for developing, managing, and ensuring compliance with all corporate documentation, including policies, procedures, and operational manuals. This role is critical in maintaining the integrity and effectiveness of documentation systems to support operational excellence and regulatory compliance

Responsibilities

• Document Development: Create, edit, and maintain corporate documents, including policies, procedures, and training materials, ensuring clarity, accuracy, and compliance with industry standards and regulations.
• Document Control: Implement and manage a document control system to track document versions, approvals, and distribution, ensuring timely access to the most current documents for all employees.
• Compliance Management: Ensure all corporate documents align with legal and regulatory requirements, conducting regular reviews and updates as needed.
• Collaboration: Work closely with various departments, including operations, safety, HR, and finance, to gather information and ensure all documentation accurately reflects company practices and standards.
• Training and Support: Develop training programs and materials, and provide support to employees in understanding and utilizing corporate documents effectively.
• Audit Support: Assist in internal and external audits by providing necessary documentation and demonstrating compliance with established procedures.
• Continuous Improvement: Identify opportunities for process improvements in document management and development, fostering a culture of quality and efficiency.
• If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible user of company vehicles. Must possess a current State Driver’s License and acceptable driving record.
• Responsible to keep work areas safe and free of hazards. Performs Field Level Risk Assessments.
• Must be able to comprehend written and verbal instructions as required to perform his duties in a safe and efficient manner.
• Comply with daily, weekly and monthly safety directives, policies, and procedures.
• Maintain confidentiality with respect to Redpath and client information.
• Complies with and ensure compliance with Redpath’s Policies and Procedures as detailed in the appropriate manuals, handbooks, directives, Standard Operating Procedures (SOP).
• Able to work in excess of 40 hours a week, overtime, day and nights, weekends, holidays and shift rotations, as required.
• Compliance with Redpath Core Competencies is an essential duty and responsibility.
• The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
• Other duties and responsibilities as assigned.
  
  

Minimum Duties And Responsibilities

• Assist other job functions as required.
  
  

Education

QUALIFICATIONS

Bachelor’s degree in Business Administration, Engineering, or a related field.

Knowledge Required

• Minimum of 3-5 years of experience in document development and control, preferably in the mining or heavy industry sector.
• Strong understanding of regulatory compliance and safety standards in the mining industry.
• Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
• Proficiency in document management software and Microsoft Office Suite.
• Strong analytical skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Ability to work independently and collaboratively in a team-oriented environment.
• Must be able to demonstrate proper use and safe handling of tools, equipment and materials.
• Knowledge of the mining industry underground environment.
• Knowledge and understanding of mine regulations pertaining to construction in mining.
  
  

Other Requirements

• Ability to pass background clearance check, drug screening and physical.
• Ability to understand and follow verbal and written instructions.
• Ability to prepare written reports and correspondence.
• Ability to effectively communicate verbally and in writing.
• Ability to work in a team environment with minimal supervision.
• High level of attention to detail, neatness and accuracy.
• Ability to work both independently and collaboratively.
  
  

About Us

In 1962, Jim Redpath’s vision for the company was much the same as it is today; offering a high level of service to the mining industry, which exceeds current standards and provides challenge for its employees. With a foundation built on global experience, adaptability and exceptional workmanship, Redpath leads the industry with cutting edge innovations in safety and mining practices. Services including underground construction, shaft sinking, raiseboring, mine contracting, raise mining, mine development, engineering and technical services and a variety of specialty services are offered around the world, with the expertise and qualifications in place to support any scope of work. Global experience has given Redpath expansive regulatory knowledge, regional expertise, and cultural sensitivity. Redpath has built a solid reputation for conquering tough challenges and adapting to a variety of environments. Redpath’s employees are the heart of the company’s success, and it remains through them that the company will continue to expand and flourish.

Redpath is committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.