Documentation Specialist Sr.

Abbott; Lake Forest (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Job summary

Abbott in Lake Forest, IL seeks a Sr. Documentation Specialist to coordinate controlled documentation within a regulated environment. You will create, review, revise, and maintain quality and operational documents, ensuring compliance and traceability across systems.

This desk-based, onsite role requires collaboration with cross-functional teams, rigorous attention to detail, and the ability to manage multiple priorities and timelines in a fast-paced setting.

Qualifications

• 3 to 5 years of document control in regulated environments.
• Experience with electronic document management systems.
• Ability to manage multiple priorities and timelines.
• Excellent written and verbal communication.

Responsibilities

• Coordinate and manage controlled documentation processes in a regulated environment.
• Create, review, revise, approve, and maintain quality and operational documentation.
• Ensure documentation compliance with internal procedures, policies, and regulatory standards.
• Utilize document management systems and other electronic platforms to support document control activities.
• Collaborate with cross-functional teams to ensure timely completion of documentation projects.
• Track document workflows and maintain document accuracy and integrity.
• Support continuous improvement initiatives related to documentation processes.
• Manage multiple projects and competing priorities while meeting established deadlines.
• Communicate effectively with stakeholders at various organizational levels.

Skills

Project management

Attention to detail

Written communication

Verbal communication

Analytical thinking

Team collaboration

Education

Bachelor's Degree

Tools

EDMS (Electronic Document Management Systems)

Job description

Job Title: Sr. Documentation Specialist

Location: Lake Forest, IL 60045

Duration: 9-months contract with potential extension up to 12 months

Work Arrangement: 100% Onsite

Job Summary

The Documentation Specialist Sr. is responsible for coordinating and managing controlled documentation processes within a regulated environment. This position supports the creation, review, revision, maintenance, and control of quality and operational documentation to ensure compliance with company procedures and regulatory requirements.

This is a highly collaborative, desk-based role requiring extensive use of electronic document management systems and multiple computer applications. The successful candidate will partner with cross-functional teams to manage documentation activities, support process improvements, drive project timelines, and ensure document accuracy and completeness. The role requires the ability to manage multiple priorities simultaneously while maintaining a high level of organization, attention to detail, and quality.

Duties & Responsibilities

• Coordinate and manage controlled documentation processes in a regulated environment.
• Create, review, revise, approve, and maintain quality and operational documentation.
• Ensure documentation compliance with internal procedures, policies, and regulatory standards.
• Utilize document management systems and other electronic platforms to support document control activities.
• Collaborate with cross-functional teams to ensure timely completion of documentation projects.
• Track document workflows and maintain document accuracy and integrity.
• Support continuous improvement initiatives related to documentation processes.
• Manage multiple projects and competing priorities while meeting established deadlines.
• Communicate effectively with stakeholders at various organizational levels.

Required Experience

• 3 to 5 years of relevant experience in document control, documentation management, quality systems, or a related regulated environment.
• Experience working with electronic document management systems.
• Experience supporting cross-functional teams and documentation projects.
• Proven ability to manage multiple priorities in a fast-paced environment.

Key Skills

• Strong project management capabilities.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Advanced analytical, critical-thinking, and problem-solving abilities.
• Strong teamwork and collaboration skills with the ability to build relationships across functions.

Preferred Experience

• Experience managing complex documentation and document control activities.
• Demonstrated success maintaining compliance with quality systems and controlled document procedures.
• Experience coordinating documentation across multiple departments and stakeholders.
• Ability to prioritize competing priorities while achieving deadlines.
• Experience identifying opportunities for process improvements and driving operational efficiencies.
• Prior experience in a regulated industry environment preferred.

Education

Required: Bachelor's Degree (BA/BS)

Consultants Eligible Benefits Upon Waiting Period:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.

Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.