Documentation Specialist (Food Manufacturing)

Jobot; Bothell (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) with up to 3% match

Job summary

Jobot is seeking a detail-oriented Documentation Specialist to support food safety and regulatory documentation, manage supplier files, and ensure compliance across multiple suppliers.

The role involves auditing support, regulatory coordination, and cross-functional collaboration with Quality, Purchasing, and R&D teams. On-site with options around Madera, CA and Bellevue, WA as needed.

Qualifications

• Experience managing technical, quality, regulatory, or supplier documentation.
• Strong attention to detail with ability to manage multiple projects and changing priorities.
• Experience reviewing supplier documentation, COAs, questionnaires, and compliance records.
• Experience supporting audits, inspections, or regulatory requirements.
• Food manufacturing, food ingredients, food safety, or related industry experience.
• Food Science degree or equivalent industry experience.

Responsibilities

• Manage supplier, ingredient, and food safety documentation.
• Monitor and verify documentation from domestic and international suppliers.
• Perform supplier and ingredient risk assessments and support FSVP compliance.
• Review specifications, COAs, questionnaires, and other compliance documentation.
• Complete documentation requests and packets for customers.
• Track supplier corrective actions and maintain accurate compliance records.
• Support internal and external audits and regulatory requirements.
• Partner with Quality, Purchasing, R&D, Sales, vendors, and co-packers.

Skills

Documentation management

Attention to detail

Regulatory compliance

Audits & inspections

Food safety experience

Education

Food Science degree or equivalent

Job description

Join an established, growing organization where you'll support food safety and regulatory compliance, manage critical supplier documentation, and make a meaningful impact across operations.

Job Title

Documentation Specialist

Job Location

Madera, CA

Work Schedule

On-Site, Monday–Friday (**May consider primarily remote but must reside around Madera, CA or Bellevue, WA)

Compensation

$60,000 - $80,000 per year. DOE + Discretionary Bonus + Comprehensive Benefits + 401(k) with up to 3% Match

Requirements

• Experience managing technical, quality, regulatory, or supplier documentation
• Strong attention to detail with the ability to manage multiple projects and changing priorities
• Experience reviewing supplier documentation, specifications, COAs, questionnaires, and compliance records
• Experience supporting audits, inspections, or regulatory requirements
• Food manufacturing, food ingredients, food safety, or related industry experience
• Food Science degree or equivalent industry experience

Preferred

• FSVP certification/training
• PCQI training
• HACCP certification
• TraceGains experience
• Supplier/vendor qualification and risk-assessment experience
• Experience working with imported ingredients, co-packers, or regulatory compliance

Key Responsibilities

• Manage supplier, ingredient, and food safety documentation
• Monitor and verify documentation from domestic and international suppliers
• Perform supplier and ingredient risk assessments and support FSVP compliance
• Review specifications, COAs, questionnaires, and other compliance documentation
• Complete documentation requests and packets for customers
• Track supplier corrective actions and maintain accurate compliance records
• Support internal and external audits and regulatory requirements
• Partner with Quality, Purchasing, R&D, Sales, vendors, and co-packers

Why join us

• Join a well-established, growing organization offering long-term stability and a collaborative culture
• Take ownership of critical supplier, ingredient, and regulatory documentation supporting food safety and compliance
• Gain broad exposure to food manufacturing, supplier qualification, FSVP, quality systems, and regulatory requirements
• Partner cross-functionally with Quality, Purchasing, Sales, R&D, vendors, and co-packers
• Make a meaningful impact by strengthening supplier compliance, managing risk, and supporting food safety initiatives
• Grow your career with opportunities to expand your expertise across quality, food safety, regulatory compliance, and supplier management

Job Details

Our client is seeking a detail-oriented Documentation Specialist to support food safety, supplier compliance, and regulatory documentation. This role will manage supplier and ingredient records, support FSVP requirements, and ensure purchased products meet applicable food safety, regulatory, and customer standards.

Application Information

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.