Documentation Specialist (Food Manufacturing)

Jobot; Clovis (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobot is seeking a detail-oriented Documentation Specialist to support food safety, supplier compliance, and regulatory documentation. This role will manage supplier and ingredient records, support FSVP requirements, and ensure purchased products meet applicable food safety, regulatory, and customer standards.

You will collaborate with Quality, Purchasing, R&D, Sales, and co-packers across domestic and international suppliers, while maintaining accurate records and contributing to audits and

Qualifications

• Experience managing technical, quality, regulatory, or supplier documentation.
• Strong attention to detail with the ability to manage multiple projects and changing priorities.
• Experience reviewing supplier documentation, specifications, COAs, questionnaires, and compliance records.
• Experience supporting audits, inspections, or regulatory requirements.
• Food manufacturing, food ingredients, food safety, or related industry experience.
• Food Science degree or equivalent industry experience.

Responsibilities

• Manage supplier, ingredient, and food safety documentation
• Monitor and verify documentation from domestic and international suppliers
• Perform supplier and ingredient risk assessments and support FSVP compliance
• Review specifications, COAs, questionnaires, and other compliance documentation
• Complete documentation requests and packets for customers
• Track supplier corrective actions and maintain accurate compliance records
• Support internal and external audits and regulatory requirements
• Partner with Quality, Purchasing, R&D, Sales, vendors, and co-packers

Skills

Documentation management

Regulatory compliance

Attention to detail

Project coordination

Audit support

Education

Food Science degree or equivalent

Job description

Job details

Join an established, growing organization where you'll support food safety and regulatory compliance, manage critical supplier documentation, and make a meaningful impact across operations.

This Jobot Job is hosted by: Katherine Krull

Salary: $60,000 - $80,000 per year

A bit about us

Come join a growing, well-established organization offering a unique opportunity to support food safety, supplier compliance, and regulatory documentation within a collaborative, fast-paced environment!

Job Title: Documentation Specialist

Job Location: Madera, CA

Work Schedule: On-Site, Monday–Friday

Compensation: $60k–$80k/yr. DOE + Discretionary Bonus + Comprehensive Benefits + 401(k) with up to 3% Match

Requirements

• Experience managing technical, quality, regulatory, or supplier documentation
• Strong attention to detail with the ability to manage multiple projects and changing priorities
• Experience reviewing supplier documentation, specifications, COAs, questionnaires, and compliance records
• Experience supporting audits, inspections, or regulatory requirements
• Food manufacturing, food ingredients, food safety, or related industry experience
• Food Science degree or equivalent industry experience

Preferred

• FSVP certification/training
• PCQI training
• HACCP certification
• TraceGains experience
• Supplier/vendor qualification and risk-assessment experience
• Experience working with imported ingredients, co-packers, or regulatory compliance

Why join us?

• Join a well-established, growing organization offering long-term stability and a collaborative culture
• Take ownership of critical supplier, ingredient, and regulatory documentation supporting food safety and compliance
• Gain broad exposure to food manufacturing, supplier qualification, FSVP, quality systems, and regulatory requirements
• Partner cross-functionally with Quality, Purchasing, Sales, R&D, vendors, and co-packers
• Make a meaningful impact by strengthening supplier compliance, managing risk, and supporting food safety initiatives
• Grow your career with opportunities to expand your expertise across quality, food safety, regulatory compliance, and supplier management

Job Details

Our client is seeking a detail-oriented Documentation Specialist to support food safety, supplier compliance, and regulatory documentation. This role will manage supplier and ingredient records, support FSVP requirements, and ensure purchased products meet applicable food safety, regulatory, and customer standards.

Key Responsibilities

• Manage supplier, ingredient, and food safety documentation
• Monitor and verify documentation from domestic and international suppliers
• Perform supplier and ingredient risk assessments and support FSVP compliance
• Review specifications, COAs, questionnaires, and other compliance documentation
• Complete documentation requests and packets for customers
• Track supplier corrective actions and maintain accurate compliance records
• Support internal and external audits and regulatory requirements
• Partner with Quality, Purchasing, R&D, Sales, vendors, and co-packers

Requirements

• Experience managing technical, quality, regulatory, or supplier documentation
• Strong attention to detail with the ability to manage multiple projects and changing priorities
• Experience reviewing supplier documentation, specifications, COAs, questionnaires, and compliance records
• Experience supporting audits, inspections, or regulatory requirements
• Food manufacturing, food ingredients, food safety, or related industry experience
• Food Science degree or equivalent industry experience

Preferred

• FSVP certification/training
• PCQI training
• HACCP certification
• TraceGains experience
• Supplier/vendor qualification and risk-assessment experience
• Experience working with imported ingredients, co-packers, or regulatory compliance

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.