Documentation Specialist

Jbwfederal; Washington (District of Columbia); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Pet insurance

Annual Costco or Sam's membership

401K

Job summary

JBW Federal is seeking a Document Specialist to manage the ongoing upload of personnel files into the agency application and to prepare copies for records reviews. The role may require evening or weekend shifts during peak periods to handle workload effectively.

Responsibilities include organizing cases, removing staples, preparing legible copies, repairing documents for scanning, and classifying documents for official records with attention to detail and quality control.

Qualifications

• Two years of records management experience required.
• One year of data entry experience required.
• Advanced knowledge of Microsoft Office programs.
• Strong customer service skills.

Responsibilities

• Retrieving cases and folders with multi-page documents; ensure each page has no more than two images.
• Removing staples.
• Photocopying documents and adjusting settings for legible copies.
• Repairing documents to enable proper scanning.
• Analyzing contents to decide document suitability for official records.
• Determining document type (Administrative, Performance, Legal, or Policy).
• Identify and mark duplicate copies.
• Re-stapling documents.
• Fastening documents in folders.
• Re-filing documents and/or folders.

Skills

Records management

Data entry

Customer service

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Job description

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO whose mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Job Description

The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on compact discs for reviews and requesting prior service records from the National Personnel Records Center. During peak processing periods, the volume of work may require shift work into the evening or weekends.

Duties and Responsibilities

• Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images
• Removing staples
• Photocopying documents, adjusting settings to ensure legible copies
• Repairing documents to allow proper scanning
• Analyzing contents and making a decision on whether documents are appropriate for the official record
• Determining the difference between Administrative, Performance, Legal or Policy documents
• Identify and mark duplicate copies of documents
• Re-stapling documents
• Fastening documents in folders
• Re-filing documents and/or folders

Requirements

• Two (2) years records management experience
• One (1) year data entry experience
• High School Diploma
• Advanced knowledge of Microsoft Office programs
• Strong customer service skills

Specialized Requirements

• Detailed knowledge of duties and responsibilities related to federal human resources, service records from the National Archives, and other agencies.
• Management and oversight of records management, assessments, analysis, and inventory experience.

Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.