Documentation Specialist

OceanFirst Bank; Philadelphia (Philadelphia County); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

On-site fitness facility at Red Bank &

Employee perks & discounts

Tuition assistance

Incentive compensation program

Professional development opportunities

Job summary

OceanFirst Bank is seeking an Administrative Documentation Specialist to support the Closing Department in commercial and community banking loan closings. You will prepare loan documents, verify approvals, and coordinate tasks across closing teams under supervision.

The role requires accurate calculations of payments and fees, attention to regulatory details, and strong communication with internal partners.

Qualifications

• Basic knowledge of lending processes, loan principles and documentation.
• Working knowledge of regulatory and compliance requirements in lending.
• Knowledge of banking processes and procedures.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication with internal/external customers.
• Proficiency in MS Office and documentation tools including LaserPro.

Responsibilities

• Prepares Community Banking and Commercial Lending internally generated loan closing documentation.
• Reviews entity documentation, approvals and searches in order to facilitate preparation of loan documents.
• Performs all necessary calculations for payments, fees and amortization schedules to the nCino system.
• Assist with obtaining and follow up of outstanding due diligence items to facilitate loan documentation.
• Assists closing administrator team with clearing files for closing.
• Prepares loan closing packages specific to each loan transaction.
• Communicates and coordinates with the commercial loan assistants and operations, booking and post closing teams to facilitate closings in a timely manner.
• Prepares production and portfolio reports for Management as requested.
• Stays current with documentation procedures, policy, regulations and general banking skills.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Customer service orientation

Tools

LaserPro

MS Office

nCino system

Job description

At OceanFirst Bank, each one of our employees plays an important role in delivering value to our customers and executing daily tasks in accordance with our core values. We recognize that our employees are essential to our success, making OceanFirst a great place to work and do business.

Great benefits include: on-site fitness facility at Red Bank and Toms River headquarter offices, employee perks & discount programs, tuition assistance, incentive compensation program, professional development opportunities, and more!

Apply today to #BecomeOceanFirst and make an impact in the local community!

About Your Role

This position provides administrative support to the Closing Department in connection with facilitating the closing of commercial and community banking loans. Primary duties include preparing loan documents and coordinating the movement of various tasks for the internally documented loan closings under the supervision of Closing Administrator Team Lead and/or Closing Post Closing Manager. The documentation specialists are responsible for the completion of the internally prepared loan documents for the Bank's Commercial Lending and Community Banking departments. This process includes (i) review of loan approvals and due diligence with the assistance of a closing administrator for documentation requirements; (ii) calculation of payments, fees and amortization schedules in accordance with loan approvals; (iii) coordination of draft document review with the lending departments; (iv) preparation of final loan packages for submission to closing personnel; and (v) coordination with operations, booking and post closing departments to facilitate the closing process. Responsibilities also include provision of administrative support for all aspects of Commercial and Community Banking Loan documentation as required by the Closing Administrator Team Lead.

What You Will Do List

• Prepares Community Banking and Commercial Lending internally generated loan closing documentation.
• Reviews entity documentation, approvals and searches in order to facilitate preparation of loan documents.
• Performs all necessary calculations for payments, fees and amortization schedules to the nCino system.
• Responsible to assist, when requested with the obtaining and follow up of outstanding due diligence items in order to facilitate the preparation of loan documentation.
• Assists closing administrator team with clearing files for closing.
• Prepares loan closing packages specific to each loan transaction.
• Communicates and coordinates with the commercial loan assistants and operations, booking and post closing teams in order to facilitate closings in a timely manner.
• Prepares production and portfolio reports for Management as requested.
• Stays current with documentation procedures, policy, regulations and general banking skills.

What We Expect Of You

• Basic knowledge of lending processes, loan principles, documentation and loan systems.
• Working knowledge of regulatory and compliance requirements specific to the lending industry.
• Knowledge of banking process and procedures.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication with ability to directly communicate with internal and external customers.
• Proficient in MS Office and documentation preparation programs, including LaserPro.