Documentation Specialist

Gulf Agency Company; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical PPO Plan

Vision insurance

401(k) Match up to 6%

Job summary

Gulf Agency Company seeks a Documentation Specialist in Houston, TX. You will manage documentation for multiple principals across LNG, LPG, petroleum products, and other maritime sectors.

Daily data entry and export/import filings will be core responsibilities alongside coordinating with our network of GAC offices. You will collaborate across teams to ensure accuracy, timely filing, and compliance with CBP and vessel movement processes, while supporting customers with setup and documentation

Qualifications

• Minimum two years of data entry experience; AES, AMS and eNOA/Ds familiarity.
• Experience in generating Bills of Lading and Certificates of Origin.
• Import/export knowledge and maritime industry experience preferred.
• Proficiency in MS Office (Teams, Excel, Word, Outlook) and basic IT skills.
• Meticulous attention to detail with ability to review and present documentation to the client for approval.
• Strong organizational skills to manage multiple tasks and deadlines.

Responsibilities

• Coordinate and file Import, Export, Electronic Notice of Arrival and Departure, and export documentation for vessels.
• File Export entries with Customs and Border Protection for all vessels exporting cargo.
• File vessel Electronic Notice of Arrival and Departure notices with the National Vessel Movement Center.
• Assist customers with setting up a Standard Alpha Carrier Code and coordinate with the software provider for filing setup.

Skills

Data entry

Attention to detail

Organizational skills

Problem-solving

Adaptability

Teamwork

Communication

Education

Maritime knowledge

Tools

MS Office365

MS Teams

MS Word

MS Excel

MS Outlook

AES

AMS

eNOA/Ds

Job description

Could you be our new Documentation Specialist

Location: Houston, USA office;

Reporting to: Documentation Manager;

Department / team: Documentation – Administration;

Employment Type: Full-time;

Travel requirements: Daily travel to work;

Key Tech/Tools: MS Office365 Microsoft products (including Teams, Word, Excel, and Outlook); Customs and Border Patrol’s Automated Commercial Environment system, and GACagent which will be learned on the job.

What would your day at GAC look like?

As the Documentation Specialist in Houston, you'll be a part of a team who handles documentation and commercial documents for multiple principals across all sectors of the maritime industry, including but not limited to LNG, LPG, Petroleum Products, Chemical Products, Offshore and Bulk commodities, and delivering the standard of excellence that has defined our brand for generations.

Coordinate and file Import, Export, Electronic Notice of Arrival and Departure, and export documentation for any vessels as required.

Filing Export entries with Customs and Border Protection for all vessels exporting cargo as requested and required.

Filing vessel’s Electronic Notice of Arrival and Departure notices with the National Vessel Movement Canter for any vessel entering/departing as requested and required.

Assisting customers with the initial setup of acquiring a Standard Alpha Carrier Code as well as coordinating with our software provider for the setup of filing on their behalf.

What’s in it for you?

This is your chance to become part of the global GAC team which has been providing professional shipping, logistics and marine services since 1956. Everything we do is guided by the GAC Spirit, built on mutual loyalty between management and staff, and a belief in the value of our people as individuals - not just for the jobs they do.

With more than 7,500 colleagues in 300 strategically located offices in more than 50 countries around the world, we focus on quality, safety and sustainability with a human touch. Emphasising a long-term approach, innovation and ethics, our flexible and integrated portfolios are designed to work within and support our customers’ operations.

As our Operations Executive in Houston, you'll sit at the center of a dynamic, fast-moving operation managing vessel calls, coordinating across a powerful global network of GAC offices and port agents, and delivering the standard of excellence that has defined our brand for generations. And you won't just be working behind the scenes as you'll be engaging directly with some of the biggest names in the global energy sector, building relationships that matter and making an impact that's felt far beyond the Houston Hub.

Job requirements

What are we looking for?

Minimum two years (2) of data entry experience is required working with AES, AMS and eNOA/Ds. Experience in generating both Bills of Lading and Certificates of Origin.

Import/export knowledge and Maritime experience are preferred.

Technical Skills: Proficiency in MS Office (especially Teams, Excel, Word, and Outlook), basic IT skills.

Attention to Detail – Meticulous in reviewing documentation, assuring all documents created are reviewed internally and presented to the client for approval.

Organizational Skills – Able to manage multiple tasks and requests simultaneously without losing track of deadlines, documentation, or follow-ups.

Problem-Solving – Ability to work with customers in different time zones to assure documentation is reissued when requested promptly, sometimes outside of regular business hours.

Adaptability – Comfortable operating in a fast-paced, ever-changing environment where priorities can shift with little notice.

Team Collaboration – Works effectively across GAC offices, agent networks, and internal teams, contributing to a culture of shared accountability and mutual support.

Communication Skills – Able to effectively and clearly communicate thoughts and ideas, using appropriate language and grammar.

Medical PPO Plan Offered

Vision

401 (k) Match - up to 6 percent once eligible