Documentation Coordinator - Houston, TX

Cenikor; Houston (TX); On-site; USD 22,000 - 33,000; Full time

Job summary

Cenikor Foundation in Houston, TX seeks an organized administrative records coordinator to manage clinical documentation, ensure compliant data uploads to EHR systems, and support facility leadership with monthly trend reporting. The role emphasizes confidentiality, accuracy, and teamwork within a mission-driven nonprofit.

Ideal candidates have a High School Diploma or GED, strong data entry skills, and proficiency in Microsoft Office and Excel.

Qualifications

• Knowledge of HIPAA regulations and documentation practices.

Responsibilities

• Implement & maintain a shared drive for clinical and medical documentation.

Skills

TAC 441/564

HIPAA

Data entry

Contract compliance

Database reporting

Process orientation

Proactive mindset

Confidentiality

Communication skills

Microsoft Office

Excel

Education

High School Diploma/GED

Some college coursework

Tools

None

Job description

Cenikor's Value Proposition - What's In It for You?:

• PURPOSE in your work - service to others, giving back to your community, helping to save lives, being fulfilled at work. See how we served last year.
• COMPETITIVE PAY, BENEFITS, PAID TIME OFF, TUITION REIMBURSEMENT, up to 10% 401K and BONUSES - we hire and reward high performers.
• Benefits for full-time team members include Medical, Dental, Vision, Basic Life & AD&D, LTD, STD, Accident, Critical Illness, HRA/FSA
• STABILITY and GROWTH - more than 55 years in business - our strong financial processes support our drive to serve more people and ensure stability for our team members.
• CONTINUOUS LEARNING and PROFESSIONAL DEVELOPMENT - we are committed to developing our leaders in their desired career path and promoting from within. We have Cenikor Career Pathways Program that you can join after 90 days of employment. We also have an annual leadership development program with assigned mentors to help you achieve your professional goals.
• STUDENT LOAN FORGIVENESS - The Public Service Loan Forgiveness (PSLF) forgives your qualified student loans if working for a non-profit for a specific period of time. Find out more here
• The work we do isn't easy. If you like to work hard, to serve others and to have FUN with your team while achieving goals, Cenikor will be the right place for you!

SCHEDULE Monday -Friday 8am-5pm

ESSENTIAL FUNCTIONS:

• Implement & maintain a shared drive for clinical and medical documentation as requested.
• Electronically upload necessary documents into EHR systems, CMBHS & Welligent to maintain complete and accurate client records.
• Communicate with facility leadership regarding client uploads and compliance patterns.
• Assist with compiling monthly facility trends audits using a tracker to ensure real time Data for the facility.
• Maintain all files accurately and report findings, trends, and data to the direct supervisor.
• Maintain strict confidentiality on all client, staff and Foundation matters.
• Maintain ongoing compliance with all required training courses relevant to the role, including but not limited to company-mandated courses and any state-regulated certifications or training requirements.
• Uphold the core principles of Cenikor's culture and create a positive working environment for all team members.
• Ensure completion of Big 5 performance management tool by the required deadline and use of SMART goals to support annual performance compensation review.
• Perform additional duties as assigned and consistent with the non-exempt functions as defined in this job description.

QUALIFICATIONS FOR THE POSITION:

Skills, Knowledge and Abilities:

• Knowledge of TAC 441/564 principles and documentation practices
• Knowledge of HIPAA regulations
• Proficiency in data entry and PDF saving/uploads
• Ability to oversee contract compliance and interpret policies and procedures
• Competence in utilizing database systems to create reports, draw conclusions, and propose solutions.
• Demonstrates strong process orientation and decision-making skills.
• Demonstrates a proactive, solution oriented mindset
• Ability to act in a professional manner, including exercising confidentiality, discretion and judgment.
• Ability to communicate effectively with all levels of staff, both verbally and in writing.
• Ability to provide supportive guidance to Facility Leaders and deliver clear, actionable direction on document upload requirements to improve overall upload accuracy and compliance
• High attention to detail and excellent organization skills required.
• Ability to work with tenacity and resilience to achieve goals.Knowledge of Microsoft Office and Excel required.
• Ability to consistently uphold the Core Principles of Cenikor's Culture with all team members:
• Demonstrate mission of service to our clients
• Positive, respectful communication with both staff and clients
• Demonstrate self-motivation and perseverance to achieve goals
• Role model appropriate, professional behaviors including appropriate client boundaries
• Work effectively as part of a team, helping to set up others for success

Education:

• High School Diploma/GED required.
• Some college coursework preferred.

Experience:

• Two years of related experience preferred
• Experience in healthcare or education preferred
• Previous experience with non-profit organization preferred.