Documentation Coordinator

Chickasaw Nation Industries, Inc.; Washington (District of Columbia); On-site; USD 19,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Family Planning

STD/LTD

Legal Aid

EAP

PTO & Holidays

Training & Development

Job summary

Chickasaw Nation Industries, Inc. seeks a Documentation Coordinator to manage, maintain, and distribute organizational documents, ensuring accuracy and compliance across teams, clients, and vendors.

The role supports timely submittals and requires strong writing and organizational skills, with on-site work as dictated by the contract and location.

Qualifications

• Obtain, maintain, and access classified information at the T4 Public Trust level.
• Proficiency with Microsoft Office apps (Word, Excel, Outlook, SharePoint) required.
• Strong writing, proofreading, and organizational skills.

Responsibilities

• Manage, maintain, organize, scan, and distribute documents in accordance with established processes.
• Write, review, proofread, and edit prepared documentation for accuracy and completeness.
• Review incoming documentation for quality assurance, completeness, formatting, and compliance concerns.
• Track documentation requests, submittals, revisions, approvals, and deadlines to support timely completion.
• Coordinate with internal stakeholders, clients, and vendors via phone, email, and meetings to clarify documentation needs and monitor progress.
• Maintain documentation databases, logs, trackers, and timelines to ensure records are current and accessible.

Skills

Strong writing

Proofreading

Organizational skills

Communication

Education

Associate’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

SUMMARY

The Documentation Coordinator manages,maintains, reviews, and distributes organizational documentation to ensureaccuracy, quality, compliance, andtimelycompletion.Supports internal teams, clients, and vendors by coordinating documentation requests, tracking submittals,maintainingorganized records, and ensuring documentation meets established requirements and standards.

Chickasaw Nation Industries, Inc.

serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIALREQUIREMENTS

The ability to obtain, maintain, and access classified information at the T4 Public Trust level, which requires U.S. Citizenship.

Required to work on-sitepursuant tothe Presidential Memorandum, Return to In-Person Work (Jan. 20, 2025), and at the work locationidentifiedin the contract.

Proficiencywith Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint or similar document management systems.

Strong writing, proofreading, editing, and organizational skills.

KEYDUTIESAND RESPONSIBILITIES

EssentialDuties and responsibilities include the following.Other duties may be assigned.

Manages,maintains, organizes,scans,anddistributesorganizationdocumentsin accordance withestablished processes and requirements.May processand distributeincoming/outgoingmail.

Writes, reviews, proofreads, and editsprepared documentation and specifications to ensure accuracy, clarity, completeness, and consistency.

Reviewsincoming documentation for quality assurance, completeness, formatting, and potential compliance concerns.

Tracksdocumentation requests, submittals, revisions, approvals, and deadlines to supporttimelycompletion.

Communicatesthrough phone calls, email correspondence, and meeting attendancewith internal stakeholders, clients, and vendors to clarify documentation needs, confirmsrequirements, and monitorsprogress.

Maintainsdocumentation databases, logs, trackers, and detailed timelines to ensure records are current and accessible.

Identifiesmissing, incomplete, or inconsistent documentation and coordinatesfollow-up actions as needed.

Supportsdocument control processes, including version tracking, file naming, archiving, and distribution.

Preparesroutine status updates, reports, and summaries related to documentation activity and outstanding items.

Ensuresdocumentation practices support quality, compliance, andorganizationrequirements.

Demonstrates sustained productivity and attention to detail while managing competing deadlines and tasks.

May berequiredto work on-site per contractidentifiedwork location.

EDUCATIONAND EXPERIENCE

Associate’s degree and a minimum of one to three (1-3) years of relevant experience, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfullyperformthe essential functions of this job. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment, where employees may be seatedin close proximity tocoworkers and exposed to routine workplace activity,conversationsand other normal office interactions. The employee must be able to work effectively in an open office environment andmaintainfocus and productivity standards while exposed to normal office noise and activity, including conversations, telephones, computers, printers, office equipment, and foot traffic.Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects andoperatetools, computer, and/or controls. Required to speak and hear and communicate effectively with coworkers, supervisors,customersand other personnel. Occasionally required to stand,walkand stoop, kneel, crouch, or crawl.Mustfrequentlylift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

EOE includingDisability/Vet

The estimated pay range for this role is $21 to $23 per hour, with the final offer contingent on location, skillset, and experience.

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11) Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).