Documentation Coordinator

Gehl-Food-; Village of Germantown (WI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

On-demand pay

Bonuses up to 6%

Full benefits package

PTO & holidays

Growth opportunities

Wellness programs

Job summary

Gehl-Food- is seeking a Documentation Coordinator to collect, organize and review supplier documents (COAs, allergen statements, Letters of Guarantee) and maintain files across SharePoint and internal systems.

You will ensure regulatory checks (FDA, USDA, and related) and support supplier onboarding, annual reviews, and metadata accuracy while collaborating with Procurement, Operations, R&D and FSQ teams.

Qualifications

• High school diploma required; associate’s or bachelor’s degree in a related field preferred but not required.
• Strong attention to detail and comfort working with documents and data.
• Good communication skills and ability to work with internal teams and suppliers.
• Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided.
• Ability to stay organized and manage multiple small tasks throughout the day.

Responsibilities

• Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
• Review documents for completeness and accuracy using established checklists and SOPs
• Maintain clean, organized files across SharePoint, TraceGains, and internal systems
• Monitor incoming documentation and route items through FSQ workflows
• Track outstanding requests and follow up with suppliers when information is missing
• Support routine documentation tasks for new materials, changes, and supplier onboarding
• Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
• Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
• Maintain version control and ensure documents match current standards
• Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
• Communicate clearly and professionally with suppliers regarding requirements and corrections
• Enter and validate metadata in documentation systems
• Help troubleshoot simple file issues (permissions, naming, formatting)
• Support consistency and organization across shared FSQ folders

Skills

Attention to detail

Communication skills

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Documentation systems

Job description

Description

Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)

Why join our team?

• Need cash before payday? We’ve got you covered with on demand pay
• Quarterly bonuses (based on team achievement and up to 6% of wages)
• Full benefits package – medical, dental, vision & 401(k) match
• Generous PTO & holidays
• Growth opportunities to expand skillsets and enhance career
• Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities

Other Benefits & Programs We Offer:

• Full-time & stable hours – no seasonal cuts!
• Referral bonus program
• Tuition reimbursement
• HSA Medical plan option with annual company contribution
• Perks at Work – discounts on shopping, travel & more
• Proven continued business growth for future opportunities

What You’ll Do

• Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
• Review documents for completeness and accuracy using established checklists and SOPs
• Maintain clean, organized files across SharePoint, TraceGains, and internal systems
• Monitor incoming documentation and route items through FSQ workflows
• Track outstanding requests and follow up with suppliers when information is missing
• Support routine documentation tasks for new materials, changes, and supplier onboarding
• Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
• Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
• Maintain version control and ensure documents match current standards
• Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
• Communicate clearly and professionally with suppliers regarding requirements and corrections
• Enter and validate metadata in documentation systems
• Help troubleshoot simple file issues (permissions, naming, formatting)
• Support consistency and organization across shared FSQ folders

Requirements

What You’ll Need

• High school diploma required; associate’s or bachelor’s degree in a related field (FSQ, science, supply chain, business) preferred but not required
• Strong attention to detail and comfort working with documents and data
• Good communication skills and ability to work with internal teams and suppliers
• Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided
• Ability to stay organized and manage multiple small tasks throughout the day